Configurations in a Box for Community Program/TNR Organizations (TLUV)

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Our Configurations in a Box for Community Programs/TNR organizations (TLUV) includes the following Best Practices configurations that may be copied to your new demo or live account. 

Click on a link to jump directly to each section to review these configurations. If the section is not hyperlinked, we do not have configurations that can be copied from this account.

  1. Behavior Assessments
  2. Behavior Plans
  3. Behavior Disclaimer
  4. Behavior/Volunteer/Adoption Categories
  5. Behavior Check Reasons
  6. Intake and Outcome Subtypes
  7. Intake and Outcome Forms
  8. Intake and Outcome Jurisdictions
  9. Animal Statuses
  10. Attributes
  11. Adoption Hold Expiry
  12. Asilomar Reporting
  13. Applications & Email Templates
  14. Digital Adoption Packets
  15. Custom Medical Forms
  16. Physical Exams
  17. Treatment Quick Fill Templates
  18. Health Check

 

Behavior Assessments

There are no behavior assessments available to copy from this sample account.

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Behavior Plans

There are no behavior plans available to copy from this sample account.

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Behavior Disclaimer

There is no behavior disclaimer available to copy from this sample account.

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Behavior/Volunteer/Adoption Categories

There are no categories available to copy from this sample account.

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Behavior Check Reasons

There are no behavior check reasons available to copy from this sample account.

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Intake and Outcome Subtypes

Subtypes are one of your most important items to configure! Intake and Outcome subtypes (collected on your Intake and Outcome Forms) help you report on the reasons animals enter your program. 

Click here to read more. 

 

Intake Subtypes

The following Intake Subtypes are available to copy from this account:

Return Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 Behavior/Temperament of resident pet  Yes  Live
 Cannot afford basic care (food - vaccines - etc.)  Yes  Live
 Destructive tendencies - chews/claws furniture, etc.  Yes  Live

Transfer Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 In State  Yes  Live
 Out of State  Yes  Live

Stray Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 Animal Control Pickup  Yes  Live
 Found by Public  Yes  Live
 Animal Control Pickup (DOA)  No  DOA
 Found by Public (DOA)  No  DOA

Feral/Wildlife Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 Community Cat SNR Program  Yes  Live
 Wildlife - Animal Control Pickup  Yes  Live
 Wildlife - Animal Control Pickup (DOA)  No   DOA

Owner Surrender Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 Owner Health  Yes  Live
 Landlord/Housing Issues  Yes  Live
 Financial Issues / Can't Afford  Yes  Live
 Owner Requested Euthanasia  No  Live

Service Intake Subtypes

 Subtype Name  Count towards Intake Numbers  Live Intake
 Community Cat TNR Program  No   Live
 Grooming  No   Live
 Temporary Boarding  No  Live
 Microchip/Vaccine Clinic  No  Live
 Spay/Neuter Clinic  No  Live
 Courtesy/Rehoming Post  No   Live

 

 

Outcome Subtypes

The following Outcome Subtypes are available to copy from this account:

Adoption Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Mobile Adoption Event  Yes  Live
 On-site Adoption  Yes  Live
 Foster to Adopt  Yes  Live

Transfer Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 In State  Yes  Live
 Out of State  Yes  Live

Euthanasia Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Behavior/Can't Rehab or Manage  Yes  Dead
 Geriatric (Otherwise healthy)  Yes  Dead
 Medical/Unhealthy/Untreatable  Yes  Dead
 Owner Requested  No  Dead
 Unweaned/Failure to thrive  Yes  Dead

Unassisted Death in Custody Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Failure to thrive  Yes  Dead
 Accident  Yes  Dead
 Illness  Yes  Dead
 Old Age  Yes  Dead

Feral/Wildlife Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Released to Wild  Yes  Live
 Released to Known Colony/Caretaker  Yes  Live

Return to Owner Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Redemption / Owner Reclaim  Yes  Live

Service Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Community Cat TNR Program  No  Live
 Grooming - Returned to Owner  No  Live
 Boarding - Returned to Owner  No  Live
 Microchip/Vaccine - Returned to Owner  No  Live
 Spay/Neuter - Returned to Owner  No   Live
 Courtesy Post Complete  No   Live

Stolen / Lost Outcome Subtypes

 Subtype Name  Count towards Outcome Numbers  Live Outcome
 Lost  Yes  Live
 Stolen  Yes  Live

 

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Intake and Outcome Forms

Intake and Outcome forms are configurable to fit your operation's needs. 

 

The following Intake Form configurations are available to copy from this account:

Stray Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Current Status  Required
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Hidden
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Visible
 Animal Attributes  Visible
 Photo
 Photo  Visible
 Identifying Information
 Microchip Type  Required
 Microchip Number  Visible
 License Number  Visible
 License Expiry  Visible
 Previous Shelter Id  Hidden
 Previous Shelter ID Type  Hidden
 Previous ID Issuing Shelter  Hidden
 Stray Information
 Date Found  Visible
 Time Found  Visible
 Address Found  Required
 Zip Code Found  Visible
 Cross Street  Hidden
 County  Visible
 Additional Notes  Hidden
 Memos
 Memos  Hidden
 Display Contract  
 Stray Contract  Visible

 

Transfer Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Hidden
 Current Status  Required
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Visible
 Animal Attributes  Visible
 Identifying Information
 Previous Shelter Id  Required
 Previous Shelter ID Type  Visible
 Previous ID Issuing Shelter  Visible
 Microchip Type  Required
 Microchip Number

 Visible

 License Number  Visible
 License Expiry  Visible
 Memos
 Memos  Visible

 

Owner Surrender Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Hidden
 Current Status  Required
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Visible
 Animal Attributes  Visible
 Photo
 Photo  Visible
 Identifying Information
 Previous Shelter Id  Hidden
 Previous Shelter ID Type  Hidden
 Previous ID Issuing Shelter  Hidden
 Microchip Type  Required
 Microchip Number

 Visible

 License Number  Visible
 License Expiry  Visible
 Photo
 Photo  Visible
 Memos
 Memos  Visible
 Display Contract
 Owner Surrender Contract  Visible

 

Feral/Wildlife Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Hidden
 Current Status  Required
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Hidden
 Address Found  Required
 Zip code Found  Visible
 Cross Street  Visible
 County  Visible
 Jurisdiction

 Hidden

 Photo
 Photo  Visible
 Memos
 Memos  Visible

 

Service Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Hidden
 Current Status  Required
 Partner Contact Name  Visible
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Hidden
 Animal Attributes  Visible
 Identifying Information
 Previous Shelter Id  Visible
 Previous Shelter ID Type  Visible
 Previous ID Issuing Shelter  Visible
 Microchip Type  Required
 Microchip Number

 Visible

 License Number  Visible
 License Expiry  Visible
 Photo
 Photo  Visible
 Memos
 Memos  Visible
 Display Contract
 Service Intake Contract  Visible
 Launch Shopping Cart Flow
 Launch Shopping Cart Flow  Visible

 

Adoption Return Intake Form

 Intake Information
 Intake Subtype  Required
 Intake Date  Required
 Condition At Intake  Visible
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Visible
 Current Status  Required
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Altered Before Arrival  Visible
 Altered in Our Care  Hidden
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Visible
 Animal Attributes  Visible
 Identifying Information
 Previous Shelter Id  Hidden
 Previous Shelter ID Type  Hidden
 Previous ID Issuing Shelter  Hidden
 Microchip Type  Required
 Microchip Number

 Visible

 License Number  Visible
 License Expiry  Visible
 Photo
 Photo  Visible
 Memos
 Memos  Visible
 Return Memo  Visible
 Display Contract
 Adoption Return  Visible

 

Born in Care Intake Form

 Intake Information
 Intake Date  Required
 Intake Into  Required
 Intake Location  Required
 Intake Asilomar Condition  Hidden
 Intake Notes  Visible
 Current Status  Required
 Jurisdiction  Hidden
 Biological Information
 Animal Name  Required
 Type/Species  Required
 Gender  Required
 Primary Breed  Required
 Secondary Breed  Visible
 Color  Required
 Pattern  Visible
 Size(lbs)  Visible
 Distinguishing Marks  Visible
 Weight  Visible
 Age Group  Required
 Estimated Birthdate  Visible
 Age Today  Hidden
 Adoption Fee Group  Visible
 Photo
 Photo  Visible
 Attributes
 Animal Attributes  Visible
 Memo
 Memos  Visible

 

The following Outcome Form configurations are available to copy from this account:

Adoption Outcome Form

 Outgoing Asilomar Condition  Hidden
 Outgoing Asilomar Status  Hidden
 Adoption Counselor  Hidden
 How did you hear about us?  Hidden
 Driver's License #  Hidden
 Display Contract
 Adoption Contract  Visible

 

Checkout Outcome Form

 Donation Department Tracking  Visible
 Cash Drawer Name  Visible
 Donation Fund Tracking  Visible

 

Transfer Outcome Form

 Outcome Subtype  Required
 Outcome Date  Visible
 Outcome Time  Hidden
 Outcome By  Hidden
 Final Asilomar Status  Hidden
 Transfer Out Memo  Visible
 Transfer Contact Email Address  Visible

 

Euthanasia Outcome Form

 Date of Euthanasia  Required
 Time of Euthanasia  Visible
 Euthanasia Subtype  Required
 Location of Euthanasia  Visible
 Final Asilomar Status  Hidden
 Reason for Euthanasia  Visible
 Secondary Reason  Visible
 Authorized By  Visible
 Performed By  Visible
 Assisted By  Hidden
 Method  Visible
 Route  Hidden
 Owner present for Euthanasia  Hidden
 Animal ID  Visible
 species  Visible

All Controlled Substance Tracking items are hidden on this sample form.

 

Unassisted Death In Custody Outcome Form

 Subtype  Required
 Date of death  Required
 Time of death  Visible
 Location of Death  Visible
 Final Asilomar Status  Hidden
 Cause of Death  Visible
 Memo Type  Visible
 Memo  Visible

 

Feral/Wildlife Outcome Form

 Date of Release  Required
 Time of Release  Visible
 Location of Release  Required
 Notes  Visible
 Memos  Visible

 

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Intake and Outcome Jurisdictions

There are no jurisdictions available to copy from this sample account.

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Animal Statuses

In-Foster Statuses

The following In-Foster statuses are available to copy from this account:

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In-Shelter Statuses

The following In-Shelter statuses are available to copy from this account:

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Click here to read more about statuses.

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Attributes

Animal Attributes 

Read more about how attributes affect animals published to aggregator sites of adoptable pets: What information is uploaded to Petfinder.com, Adopt-a-Pet.com, and RescueGroups.org?

In addition to the fixed-attributes in your Shelterluv account, the following attributes are available to copy into the "Shelter Defined Attributes" section from this account:

Cat

  • Adult-Only Home Preferred
  • Good with Cats
  • Good with Dogs
  • Litter Box Trained
  • Not Good with Cats
  • Not Good with Dogs
  • Not Housetrained
  • Special Dietary Needs

Dog

  • Good with Cats
  • Good with Dogs
  • Good with Kids
  • Housetrained
  • Not Good with Cats
  • Not Housetrained
  • Heartworm+

 

People Attributes

In addition to the fixed-attributes in your Shelterluv account, the following People attributes are available to copy into the "Shelter Defined Attributes" section from this account:

  • Bottle Baby Kittens
  • Mom & Kittens
  • Mom & Puppies
  • Puppy Foster
  • Shy Dog
  • Donor
  • Volunteer
  • Community Cat Trapper

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Adoption Hold Expiry

The following adoption hold expiration configuration is available to copy from this account:

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Asilomar Reporting

There are no asilomar reporting configurations available to copy from this sample account.

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Applications & Email Templates

Adoption Applications

Enter your email address below to view each sample application. Don't hit "submit" so you can continue using the same email address to preview each application.

  • Click here to view a sample Dog Adoption Application
  • Click here to view a sample Cat Adoption Application

Adoption Application Disclaimer

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Foster Applications

Enter your email address below to view each sample application. Don't hit "submit" so you can continue using the same email address to preview each application.

  • Click here to view a sample Dog Foster Application
  • Click here to view a sample Cat Foster Application

Foster Application Disclaimer

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Owner Surrender Applications

Enter your email address below to view each sample application. Don't hit "submit" so you can continue using the same email address to preview each application.

  • Click here to view a sample Dog Owner Surrender Application

Owner Surrender Application Disclaimer

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Click here to read more about building your applications.

 

Adoption Application Auto-Email Templates

Applicants can receive a confirmation email upon submitting an adoption, foster, or owner surrender application. Click here to learn more.

 

Response to submitted applications for Dogs/Cats:

Email Subject: Your application has been received! 

Email Message: Thank you for submitting your interest in adopting a (dog/cat). We look forward to working with you to find a great match!

Response to accepted applications for Dogs/Cats:

Email Subject: Your Adoption Application

Email Message: Your adoption application has been accepted! We will be in touch with you for next steps.

Response to declined applications for Dogs/Cats:

Email Subject: Your Adoption Application

Email Message: Your adoption application has been declined. Please let us know if you have any questions.

Email message for completed adoptions for Dogs/Cats:

Email Subject: Congratulations on adopting a new pet!

Email Message: We appreciate the opportunity to help you find a new best friend! This email contains important information related to your adoption.

Please don't hesitate to keep in touch with any questions, concerns or photo updates!

 

Click here to read more about adoption-related emails.

 

Foster Application Auto-Email Templates

Response to submitted applications for Dogs/Cats:

Email Subject: Your application has been received! 

Email Message: Thank you for submitting your interest in fostering a (dog/cat). We look forward to working with you to find a great match!

Response to accepted applications for Dogs/Cats:

Email Subject: Your Foster Application

Email Message: Your foster application has been accepted! We will be in touch with you for next steps.

Response to declined applications for Dogs/Cats:

Email Subject: Your Foster Application

Email Message: Your foster application has been declined. Please let us know if you have any questions.

 

Owner Surrender Application Auto-Email Templates

Response to submitted applications for Dogs/Cats:

Email Subject: Your application has been received.

Email Message: Your application for pet rehoming/surrender assistance has been received.

Response to accepted applications for Dogs/Cats:

Email Subject: Your Surrender Application

Email Message: Your surrender application has been accepted. We will be in touch with you for next steps.

Response to declined applications for Dogs/Cats:

Email Subject: Your Surrender Application

Email Message: Your surrender application has been declined. Please let us know if you have any questions.

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Digital Adoption Packets

There are no digital adoption packets available to copy from this sample account.

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Custom Medical Forms

There are no medical forms available to copy from this sample account.

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Physical Exams

There are no physical exams available to copy from this sample account.

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Treatment Quick Fill Templates

There are no quick-fill templates available to copy from this sample account.

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Health Checks

There are no health check reasons available to copy from this sample account.

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