Quick reports are Shelterluv's standard, prebuilt reports that you can easily run without any report building. Once run, certain quick reports can be filtered, but they cannot be edited or customized.
If you need a more customized report, please use Shelterluv's Custom Reports.
This article will cover the Shelter Animals Count (SAC) quick report under the External tab in your quick reports. You can find all of the other quick reports in the Quick Reports section of the help center.
Click your Username > Analysis & Reports > External to get started.
What user permissions do I need to run the Shelter Animals Count (SAC) quick report?
- Reporting
Uploading Your Numbers to Your SAC Account
While you can easily download the SAC quick report to Excel and then manually upload it to your SAC account without any editing, SAC has built an API integration with Shelterluv to automate this process completely. This integration will save you time and remove the need to manually submit your data every month.
You can learn how to set up SAC's API integration by clicking here: Shelter Animals Count API Integration Overview
How SAC's Labeling Translates to Shelterluv's
Since this report is built specifically to integrate with SAC, you will notice that some of the species, intake types, and outcome types are labeled slightly differently than what you are used to seeing in your Shelterluv account.
Here is a quick list of translations so you know how SAC's species, intake types, and outcome types translate to Shelterluv's:
Species
| SAC Animal Species | Shelterluv Animal Species |
|---|---|
| Canines | Dog |
| Felines | Cat |
| Rabbits | Rabbit |
| Equines | Equine |
| Small Mammals | Small Mammal |
| Farm Animals | Barnyard |
| Birds | Bird |
| Reptiles + Amphibians | Exotic/Other (reptile and amphibian species only) |
Intake Types
| SAC Intake Types | Shelterluv Intake Types |
|---|---|
| Stray/At Large | Stray |
| Relinquished by Owner | Owner Surrender & Adoption Return |
| Owner Intended Euthanasia | Not an option in Shelterluv (this line will be zeroes) |
| Transferred in from agency (in state) | Transfer In (partner state is the same as your organization's state) |
| Transferred in from agency (out of state) | Transfer In (partner state is either blank or is not the same as your organization's state) |
| Transferred in from agency (international) | Transfer In (partner is in a Canadian province) |
| Owner Intended Euthanasia | Not an option in Shelterluv (this line will be zeroes) |
| Impound/Seizure | Not an option in Shelterluv (this line will be zeroes) |
| Other Intakes | Feral/Wildlife, Born in Care, & Service intake |
Outcome Types
| SAC Outcome Types | Shelterluv Outcome Types |
|---|---|
| Adoption | Adoption |
| Returned to owner | Returned to owner |
| Transferred out to agency (in state) | Transfer Out (partner state is the same as your organization's state) |
| Transferred out to agency (out of state) | Transfer Out (partner state is either blank or is not the same as your organization's state) |
| Transferred out to agency (international) | Transfer Out (partner state is in a Canadian province) |
| Returned to Field | Field/Wildlife Release |
| Other Live Outcome | Service Outcome |
Other Outcomes
| SAC Outcome Types | Shelterluv Outcome Types |
|---|---|
| Died in care | Unassisted Death in Custody |
| Lost in care | Lost/Stolen |
| Shelter euthanasia | Euthanasia |
| Owner Intended Euthanasia | Not an option in Shelterluv (this line will be zeroes) |
Similar to other reports, this report will not include any intakes or outcomes with subtypes configured to not count toward intake/outcome numbers. Additionally, DOA intakes will not be included in this report since they are not live intakes.
You can learn more about how subtypes are configured by clicking here.
Navigating the Report
In the top left corner, you will have a Species dropdown menu. Use this menu to review your intake and outcome numbers for one species at a time:
On the right, you will have Print and Excel buttons. Use the Print button to print the report or download it as a PDF. Use the Excel button to download the report as an Excel file.
Lastly, you have the green Report Audit Export button. This button will download a detailed report and will give you insight into which animals are being counted for the beginning count, ending count, intakes, and outcomes.
The downloaded audit report file will contain the following columns:
| Animal ID | Animal Name |
| Species | Beginning Count |
| Ending Count | Intake Date |
| SAC Intake Type | SL Intake Type |
| SL Intake Subtype | SL intake subtype configuration (counts toward reporting?) |
| Age at Intake | Outcome Date |
| SAC Outcome Type | SL Outcome Type |
| SL Outcome Subtype | SL outcome subtype configuration (counts toward reporting?) |
| Age at Outcome |
Beginning and Ending Count
This is the number of animals in your care at the beginning and end of the report range. The counts are split between In Shelter and In Foster Care. Please note that animals will only be considered in foster care if they were moved into the care of a foster parent and therefore had an In Foster Status on the day in question.
In a perfect world, Ending Count = (Beginning Count + Intakes) - Outcomes.