Shelterluv Release Notes

  • Updated

November 18, 2022

Hourly Auto-Uploads to Adopt a Pet!

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Adopt a Pet auto-uploads will now run once per hour. This is a significant increase from the previous interval of once every eight hours.

Over 1,000 people per hour run a pet search on Adoptapet.com. Keeping your listings up-to-date at this new frequency will keep these potential adopters better informed on which pets are available throughout the day.

Want to make sure your adoptable pets are listed? Read more about our integrations with aggregators for adoptable animals here.

For Adopt a Pet, you'll first need to create or log in to your Adopt a Pet account, set up an auto-upload account, and then find your FTP Username and Password. Take a look at their detailed instructions here on how to do this. Lastly, you'll need to enter your credentials under the Adopt a Pet section in Shelterluv Configurations here:

 

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Thank you to the following organizations for providing feedback for this week's updates!

Concerned Citizens for Animals and Happy Jack Cats.

 

 


August 18, 2022

New Stax Accounting Reports

We've introduced three new accounting quick reports to make reporting on and reconciling transactions easier and faster! You will no longer need to compare your payment processor's reports with ours; everything will be available directly in Shelterluv reporting.

  • Shelterpay Summary by Batch/Payout Date (includes both summary chart and detailed transaction/item reports)
  • General Summary by Transaction Date (includes both summary chart and detailed transaction/item reports)
  • Payout Reconciliation (includes both the summary chart and itemized report)

These reports will be available once your team has enrolled in Stax, the payment processing platform that Shelterluv is partnering with to power ShelterpayIf your team has not received a link to enroll yet, please reach out to help@shelterluv.com and we will help you get started.

 

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This is an example of the Shelterpay Summary by Batch/Payout Date report which allows you to see Shelterpay transactions by batch/payout date and includes totals by both Fund / GL Code and Department and allows you to filter by Cash Drawer and Payment Method.

 

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This is an example of the General Summary by Transaction Date report which allows you to see all transactions by transaction date and includes totals by both Fund / GL Code and Department and allows you to filter by Cash Drawer and Payment Method.

 

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This is an example of the Payout Reconciliation report which will summarize the payouts from Stax by batch/payout date. (It simulates the Stripe Payout Reconciliation report that you may be used to seeing in your Stripe account.) You'll see totals for Count, Gross Amount, Fees, and Net in separate rows by Charges, Refunds, and the Total Paid Out.

 

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Depending on your accounting requirements, you may find that one report in particular will work best for your needs. Read more about how each of these reports work here.

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Rescue Project, Animal Welfare League of Charlotte County, Animal Welfare Society, Austin Pets Alive, Baypath Humane Society of Hopkinton, Bideawee, Brother Wolf Animal Rescue, Brown County Humane Society, Denison Animal Welfare Group, Faithful Friends Animal Society, High Country Humane, Humane Animal Rescue, Humane Society of Chittenden County, Humane Society of Parkersburg, Humane Society of Utah, K-9 Angels Rescue, Lee County Humane Society, Midwest Animal ResQ, Palm Valley Animal Society, Panhandle Animal Shelter, Pet Network Humane Society, Safe Animal Shelter, SPCA of Brevard, spcaLA, and Underdog Animal Rescue and Rehab.

 

 


June 28, 2022

Coding Donations and Adoption Holds

You can now automatically code the following items to your configured Funds / GL Codes and Departments:

  • Recurring donations made through mobile checkout
  • One-time and recurring donations made through your Donation Boost Widget
  • Adoption holds

To set up a Fund / GL Code and Department for donations, just navigate to the new Donations section of your Shopping Cart Configurations:

 

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To set up a Fund / GL Code and Department for adoption holds, just navigate to the Adoption Hold Price Group section of your Shopping Cart Configurations:

 

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We hope this helps make reporting on transactions easier and more efficient! If you don't yet utilize Funds / GL Codes and Departments, please take a look at this help article on best practices and email us at help@shelterluv.com if you have any questions.

 

A New Microchip Integration: Fi Nano

Fi Nano now offers an integration with Shelterluv. Their microchips are ISO certified, internationally compatible with all universal scanners, and are the smaller 1.4mm microchip.

Microchips are free to register and update for life with owner information from any smartphone or computer. This integration supports all brands of microchips, so any microchip listed on a pet's record at the time of outcome will be registered automatically in the Fi Database.

Click here for more information on how to get started. You can view all microchip integrations currently available here.

 

Shelterpay Announcement: Upgrade to Your Payment Processor Coming Soon!

At Shelterluv, we put a lot of thought into the things that we have to build ourselves and the things that are better left to partners. YouTube is the current expert on hosting videos you take of your animals. Twilio allowed us to provide Text-to-Donate without building from scratch. We watch those partners carefully though, and if they no longer seem like the right partner, we have to swap them out.

When it came to payments, Stripe helped us get Shelterpay going quickly and helped you streamline adoptions and capture more donations. They have now let us down in two critical ways:

  1. The reporting just isn't flexible enough to satisfy the needs of accountants and other finance managers across your organizations.
  2. They tied up funds for a customer of ours in Nevada and would not respond to repeated requests to release them until we finally could get introduced directly to their CEO.

After a several month evaluation, we have decided to discontinue our relationship with Stripe and power Shelterpay with Stax. The reporting will be simpler and more comprehensive. We also have a dedicated contact to resolve any issues that happen to arise.  

What does this mean for you? In the next few weeks, your account signatory will receive an email with instructions on how to quickly switch to Stax. We’ve designed an easy switching process that should not impact your team and will significantly improve your reporting. Your team will not experience any difference in the way they process transactions through Shelterpay. For now, there is nothing to do on your end, but if you would like, learn more about Stax here.

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Battlefords Humane Society, Big Dog Ranch Rescue, Copper's Dream Rescue, Galveston Island Humane Society, Homes For Orphaned Pets Exist (H.O.P.E), Humane Educational Society, Humane Society Naples, Humane Society of Charles County, Humane Society of Northeast Iowa, Humane Society of Utah, League City Pets Alive, Orphans of the Storm, Pittsylvania Pet Center, and Williamson County Animal Center.

 

 


February 23, 2022

More Ways to Give Monthly

The Shelterpay Monthly Giving Program (recurring donations) within mobile checkout is now available for all customers.

Additionally, your organization's donors can now set up recurring donations through your Donation Boost Widget!

 

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Read more about the Shelterpay Monthly Giving Program here and the Donation Boost Widget here.

If your team hasn't setup your Donation Boost Widget yet, just email us at help@shelterluv.com and we can help you get started.

 

Clearer Text Messages for Mobile Checkout

The text message sent to adopters during checkout now includes your organization's name for increased clarity.

 

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A More Lovely Donation Boost Theme

Donation Boost within mobile checkout and the Donation Boost Widget have been updated with a new design for February!

 

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Updated Invoice Email

We've updated the monthly invoice email which now also includes clearer information about how many adoptions your organization has completed and the amount in donations you've brought in that month.

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Thank you to the following organizations for providing feedback for this week's updates!

Addicus Legacy Dog Rescue, Adopt a Homeless Animal Rescue, Adopt-A-Pet, Animal Ark Rescue, Animal Friends Rescue Project, Best Friends for Life, Big Dog Ranch Rescue, CARE Network, Cuddle Cat Rescue, Eden Animal Haven, Faithful Friends Animal Society, Forsyth Humane Society, Funny Farm Rescue Ranch, Furry Friends Rockin' Rescue, Guilford County Animal Services, Happy Bark, Humane Animal Rescue, Humane Society of Charles County, Humane Society of Freeborn County, Humane Society of Northeast Iowa, Jefferson County SPCA, Lost Dog & Cat Rescue Foundation, Memphis Animal Services, Muttville, Orphans of the Storm, Pet Amigos - Espanola Humane, Pets Alive WNY, Pug Rescue of Florida, PurrHarmony, Repuplic Rescue, Ruff Patch Rescue, SPCA of Brevard, The Love Pit, Tiny N Tall Rescue, Tupelo-Lee Humane Society, Unleashed Pet Rescue and Adoption, Vieques Humane Society and Animal Rescue, and West Coast Whisker Rescue Society.

 

 


January 28, 2022

Adoption Transactions Detail Report

We've created the new Adoption Transactions Detail Quick Report to help your team easily track and review adoption transactions made through Shelterpay!

You'll be able to filter this report for either Shelterpay or Non-Shelterpay adoption transactions.

 

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New Option For Covering Processing Fees

You can now set donations to cover processing fees as mandatory for all Shelterpay checkouts.

Having your customers cover your processing fees means Shelterluv can be cost neutral for your organization and more of your Donation Boost dollars can be allocated to your lifesaving programs!

If you'd like to to set this feature as mandatory, just email help@shelterluv.com and we can make the change for you.

 

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Upgraded Iframes & Donation Tools

All legacy iframes have now automatically been upgraded to our new and improved iframe. There are no additional steps needed on your end.

Additionally, if a donation originates from the donate button on an animal's profile on your website, the specific animal's name and ID will be listed in the transaction memo within reporting (for example: "Shelterpay Donation Boost Widget - Carl the Pug (XYZ-A-2)").

If you don't see the donate button on your animals' profiles in the iframe, you can turn it on in Configurations, or email help@shelterluv.com and we can turn it on for you!

 

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Improvements to the New Shelterpay Dashboard

We've also add a monthly date range dropdown to your Shelterpay Dashboard to help you quickly review historical Shelterpay performance. Additionally, we've made it more clear how many adoptions are part of your Shelterpay percentage.

 

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Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends of Westmoreland, Burlington Humane Society, Charlottesville-Albemarle SPCA, Clay County Board of County Commissioners, Dakin Humane Society, Galveston Island Humane Society, Guilford County Animal Services, Happy Bark, Idaho Falls Animal Services, Priceless Pet Rescue, The Center for Animal Health & Welfare, Tulsa SPCA and Williamson County Animal Center.

 

 


January 12, 2022

Introducing Text-To-Donate!

Text-to-Donate is now built into our Shelterpay platform at no additional cost to help you bring in even more donations in the new year! 

Donors can now text a special code to 89871 and receive a text reply with a link to your organization's secure, mobile-ready Donation Boost Widget to complete their donation.

Your organization's special code is your Shelterluv prefix, which is the 3- or 4-letter code at the beginning of your usernames and animal/person/transaction IDs.

For example, if your Shelterluv prefix is XYZ, then you would include a message like this on all of our marketing material: "Text XYZ to 89871 to donate!"

 

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The 89871 number only works with U.S. phone numbers on U.S. carrier networks. Canadian donors may text your organization's special code to 289-274-3780 in order to donate. Read more about the feature here.

 

The Donation Boost Widget Now Captures More Data

New fields are now captured in the Donation Boost Widget to help your team better collect and track additional donor information.

Donors will now be able to submit address information and have the option to add a note. The new note box will allow them to donate in memory or honor of someone, contribute to a specific campaign, or simply write some words of appreciation to your team!

 

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If you'd like to customize the header above the note box, just email help@shelterluv.com with your preferred text (250-character limit).

 

Access Historical Invoices

You can now see all of your organization's past invoices within the Shelter Onboarding Page,  accessible from Configurations. They are available in the third section at the bottom of the page.

If you have the "Configure my shelter & its Users" permission, just log into Shelterluv and then navigate to Configurations > Onboarding and Billing > Shelterluv Onboarding.

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends, Animal Rescue of Carroll, Animal Shelter Alliance of Rhea, Battlefords Humane Society, Bryan Animal Center, Casper Humane Society, Charlottesville-Albemarle SPCA, Dorchester Paws, Faithful Friends Pet Rescue and Rehoming, FAR Side Journey, Fosters & Paws, Galveston Island Humane Society, Greenville County Animal Care, Happy Bark, High Country Humane, Homes For Orphaned Pets Exist (H.O.P.E), Humane Society Naples, Humane Society of Charles County, Humane Society of Northeast Iowa, Humane Society of Parkersburg, Humane Society of Sarasota County, Humane Society of Utah, Jelly's Place, Kind Keeper Animal Rescue, Last Chance Arkansas, Main Adopt and Shop Center, Memphis Animal Services, Milo Foundation, Muttville, Pittsylvania Pet Center, Prairie Paws Animal Shelter, Pug Rescue of Florida, San Diego House Rabbit Society, Santa Rosa Animal Services, Saratoga County Animal Shelter, Second Chance Animal Rescue Society, Stray Cat Alliance, and Williamson County Animal Center.

 


December 30, 2021

Over $7 Million in Donations!

Shelterluv customers have collectively raised over $7 million dollars in donations since the launch of Donation Boost in 2017 (with $4.5 million from the year 2021 alone)!

This overwhelming generosity from your communities is a testament to the important work that you do everyday.

 

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New Shelterpay Dashboard

We've introduced a new Shelterpay Dashboard to provide your team with easy access to the most important Shelterpay numbers for the past 30 days.

  • Shelterpay mobile checkout rate
  • Donation total and breakdown by source
  • Chewy coupons requested by adopters
  • MetLife Pet Insurance policies purchased by adopters
  • Adopterluv account activations

Just navigate to Shelterpay Dashboard in your gear menu to access this report anytime. (Please note: Access is limited to users with the Configure my shelter & its Users permission.)

For your convenience, you will also receive this report via email each month!

 

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Celebrate & Share Shelterpay Donations!

Two new Shelterpay donation summaries have been added to your Shopping Cart Manager:

  • Shelterpay donation totals and averages for both you and your organization including lifetime, weekly, and monthly totals
  • The last 10 Shelterpay donations (when a recurring donation is started, it will be denoted with a green recurring donation icon)

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Live Donation Counter on Homepage

We've added a live donations counter at the top of the Shelterluv homepage. Now you can check in anytime to see the Shelterpay donations you and fellow Shelterluv users have been raising!

 

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Improvements to Donation Boost

We've updated the design and default donation amount in the Donation Boost within Mobile Checkout to get you the most in donation dollars! 

Upon extensive A/B testing, the average donation made increased 18% (from $35.59 to $42.07) when the default donation amount was set to $50 (previously $25).

 

Celebrating Donations

After every donation is made, users will now be greeted with a celebration at the end of the checkout process. We hope this helps your team feel motivated and encouraged by celebrating their hard work.

Every mobile checkout and donation made brings in more dollars for your pets!

 

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December 3, 2021

Coming Soon to Mobile Checkout: Shelterpay Monthly Giving Program

The new Shelterpay Monthly Giving Program (recurring donations) will allow your donors to automatically donate on monthly basis. It is built right into mobile checkout making it easy and convenient for adopters to sign up and provide ongoing support to your organization!

When your adopters and other customers go through mobile checkout, they will have the option to give once or give monthly. The monthly giving levels available are $10, $25, $50, $100, and $200.

This new feature is coming soon to organizations utilizing Shelterpay through Stripe. Please read more here: Shelterpay Monthly Giving Program (recurring donations).

 

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Accounting Reports

When a donor chooses to give monthly:

  • The original transaction will include a transaction memo to notify you of this: "Shelterpay Monthly Giving Program: New $__ subscription started."
  • The original transaction will not include the actual donation amount. Instead, a separate transaction will be created for their first donation payment.
  • Their donation will recur automatically on the same day each month, and a new transaction will be created for each successful donation payment.

Stripe

You will be able to view all of your Shelterpay Monthly Giving Program participants in your Stripe account at any time, including a history of their processed donation payments.

The total processing fee for this program is 5% for most organizations:

  • 2.9% + $0.30 per transaction Stripe fee (unless your organization has a different rate)
  • 2.1% Shelterluv application fee (covers backend management of this program)

 

Thank you to the following organizations for providing feedback for this week's updates!

Addicus Legacy Dog Rescue, Adopt-A-Pet, Best Friends for Life, Colorado Feline Foster Rescue, Eden Animal Haven, Furry Friends Rockin' Rescue, Happy Bark, Humane Animal Rescue, Humane Society of Freeborn County, Lost Dog & Cat Rescue Foundation, Pets Alive WNY, Pug Rescue of Florida, Ruff Patch Rescue, Second City Canine Rescue, SPCA of Brevard, Tupelo-Lee Humane Society, Unleashed Pet Rescue and Adoption, and West Coast Whisker Rescue Society.

 


November 16, 2021

Document Delivery Now Defaults to Email

After processing an adoption, the document delivery modal which allows you to select materials to provide to your adopter will now show with the email options selected by default, making it easier for your team to go paperless!

 

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Thank you to the following organizations for providing feedback for this week's updates!

Felines & Canines Rescue Center, Furkids, Granite State Paw Rescuers, Heaven on Earth, Hello Pitty Rescue, Homeward Trails Animal Rescue, Jacksonville Humane Society, Louie's Legacy Animal Rescue, Lucky 13 Rescue, and Ruff Patch Rescue.

 


November 2, 2021

Donors Can Now Help with Even More Through the Donation Boost Widget!

Donations for processing fees can now be made through the Donation Boost Widget. This means donations made through your website and end-of-year email campaigns can go even further!

 

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Partner Data Now Available for Stray Intakes

We are now mapping the partner information for stray intakes from partners in reporting. The following reports and report fields have partner source information (previously only available for Transfer Intakes from partners):

  • Custom Events Intake Report - the "Transfer From" field (see screenshot below)
  • Custom Events Outcome Report - the "Transfer From" field
  • Animal Intake Quick Report - the "Intake From (ID)" field which will contain the partner prefix and the "Intake From Name" field within the detailed report

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Archiving Subtypes

You can now archive intake and outcome subtypes that you do not plan to use moving forward but would like to retain for historical reporting purposes. Archived subtypes will have an indicator flag in configurations. They can also be unarchived and used again if needed.

 

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Thank you to the following organizations for providing feedback for this week's updates!

Brown County Humane Society, Cabot Animal Support Services, Colorado Animal Rescue, Dakin Humane Society, Erath County Humane Society, Espanola Humane, Look What The Cat Brought In, Heartland Animal Shelter, Humane Society of Southeast Missouri, Idaho Falls Animal Services, Melissa's Second Chances, Memphis Animal Services, Midcoast Humane, Milo Foundation, Nevada Humane Society, Palm Valley Animal Society, San Antonio Pets Alive, South Suburban Humane Society, spcaLA, and Williamson County Animal Center.

 


September 27, 2021

More Filtering, Less Reporting!

We've added three new filters on the main dashboard: Sex, Altered, and Age Group. We've also added a new column for Sex which will display the icon for unaltered pets. We hope this saves you time in the adoption matchmaking process!

 

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New Options on the Custom Procedures & Surgeries Report

The Custom Events Procedures & Surgeries Report now has new columns and rules for Sex, Altered In Care, Altered Before Arrival, Surgeon, and Clinic. If you're not already using surgery tracking to power your budget planning, grant applications, and more, ask us how at success@shelterluv.com.

 

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Shopping Cart

We have increased the timeout period for cash/check transactions from 10 minutes to 30 minutes. This will prevent your shopping carts from timing out during longer adoption counseling sessions.

 

Thank you to the following organizations for providing feedback for this week's updates!

A HOPE, Adopt A Husky Minnesota, Always & Furever Midwest Animal Sanctuary, Animal Aid Society, Animal Haven, Animal Outreach of Shelby County, Animal SOS, Baypath Humane Society of Hopkinton, Big Dog Ranch Rescue, Blue Earth Nicollet County Humane Society, Brother Wolf Animal Rescue, Brown County Humane Society, Bryan Animal Center, CARES Clarksdale Animal Rescue Effort & Shelter, Cattyshack, City of Yukon Animal Control, Colorado Animal Rescue, Diamond in the Fluff, Faithful Friends Animal Society, FieldHaven Feline Center, Finney County Humane Society, Furkids, Furry Friends Refuge, Greenville County Animal Care, Hands Helping Paws, Happily Ever After Animal Sanctuary, Happy Cats Haven, High Country Humane, Homes For Orphaned Pets Exist (H.O.P.E), Houston Pets Alive!, Humane Society of Cowlitz County, S.P.C.A, Humane Society of North Central Florida, Intermountain Humane Society and Animal Shelter, Kitten Central of Placer County, Kitty City, Kitty of Angels, Nates Honor Animal Rescue, Operation Catnip of Gainesville, PAW Mission, Paws Place Dog Rescue, PawSafe Animal Rescue, Philadelphia Animal Welfare Society (PAWS), Pug Rescue of Florida, PURRfect Partners of Mobile, San Antonio Pets Alive, Santa Barbara Humane Society, Saving Grace Animals for Adoption, Shelby Humane, SNPLA, SPCA of Brevard, spcaLA, St. Croix Animal Welfare Center, The Animal Services Center, The Artemis Project, The Patricia H. Ladew Foundation, Twin County Humane Society, and Vanderburgh Humane Society.

 


September 8, 2021

New Iframe Fields & Toggle Options

Adoption Fee and Intake Date have been added as new fields for your website's iframe!

Additionally, you can now toggle on/off any of the animal profile fields. Just navigate to Configuration > Uploads and Integrations > My Organization's Website to pick and choose what will work best for your organization!

  • Animal ID
  • Breed
  • Sex
  • Weight
  • Age
  • Location
  • Adoption Fee
  • Intake Date

Note: You do not need to update the code on your website after making changes on the Configuration page. All settings will immediately be applied to all of your existing iframes.

 

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Donation Boost in Mobile Checkout

A new Other Amount option is now available in mobile checkout, allowing your donors to be even more generous!

 

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Application Manager

You can now navigate directly to associated people records on the Accepted/Denied/Archived tabs.

 

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Service Intake Contract

The Service Intake Contract can now be accessed from both animal and people records' Documents module.

 

Foster Plea Email

Line breaks are now supported in the email feature of Foster Finder.

 

Thank you to the following organizations for providing feedback for this week's updates!

4Paws Rescue Team, Always & Furever Midwest Animal Sanctuary, Amarillo Animal Management & Welfare, Animal Ark Rescue, Animal Friends Rescue Project, Black Dog Animal Rescue, Blue Ridge Humane Society, Central Missouri Humane Society, Central Texas Tortoise Rescue, Champaign County Humane Society, Chibi's Furiends, Dakin Humane Society, Far From Home, Furever Paw Pals, Furkids, Furry Friends Rockin' Rescue, Give Me Shelter Project, Greenville County Animal Care, Heartland Humane Society, High Country Humane, Houston Cares Animal Rescue, Humane Society of Northeast Iowa, Humane Society of Utah, K-9 Angels Rescue, Kauai Humane Society, Kingman County Humane Society, Memphis Animal Services, Midwest Animal ResQ, Muddy Paws Rescue, Nates Honor Animal Rescue, Nevada Humane Society, One Tail at a Time, Palm Valley Animal Society, Protection of Animals in Wakefield Society, Providence Animal Rescue League, Purrr, Rockingham Harrisonburg SPCA, Rohnert Park Animal Services, Saratoga County Animal Shelter, Saving Grace Animals for Adoption, SAYv Animal Organization, Second Chance Sheridan Cat Rescue, Stray Hearts Animal Shelter, Stray Rescue of St. Louis, Suncoast Humane Society, The Animal Shelter Society, The Humane Society of PR, TIRR Rescue, Tri-Valley Animal Rescue, Union County Humane Society, United Animal Friends, Unleashed Pet Rescue and Adoption, and VOKRA.

 


August 10, 2021

Foster Finder

This week, we have made our Foster Finder easier to find and easier to use! This powerful tool helps your foster team quickly identify and recruit available foster parents right in Shelterluv!

(Note: Foster Finder was formerly known as Filter for Fosters.)

 

Logic Updates

Foster Finder will now look at all people with the "Willing Foster" attribute AND/OR are actively fostering. How this is different from previous behavior:

  1. Active fosters without the "Willing Foster" attribute are now included, when they previously were not.
  2. People who have left the foster program (those who had their "Willing Foster" attribute removed) are now excluded, when they previously were not.

 

Navigation Updates

Under the main People tab, you will now see new subtabs:

  1. Recent Records is loaded first and has the same records you're used to seeing on the main People tab.
  2. Foster Finder gives you a quick way to start your foster search!

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Starting Your Foster Search

You can filter by just animal type and capacity, or you can get more specific with people attributes and start/end dates.

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  1. Start your search by filtering for an Animal Type.
  2. Capacity will default to 1 and can be updated as needed.
  3. You may select one or more Attributes if you are using people attributes for your foster program (e.g. "Bottle Baby Foster"). Filtering for multiple attributes will return people that have all of the selected attributes.
  4. Start Date and End Date are now optional fields that will check against any blackout dates listed in Foster Profiles.
  5. Exclude active fosters allows you to hide foster parents who currently have animals in their care, which is helpful to do prior to sending out foster plea emails.

Foster Plea Email

We have added a Reply-To Email field to the foster plea feature! This will pre-populate with the current user's email address, and you will be able to change it if you would prefer responses to go to a shared foster inbox instead.

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Export Options

In the top right corner of Foster Finder, you will see two ways to export your data to Excel:

  1. Export Current View provides all data that is currently displayed on your screen.
  2. Foster Contact List provides a mailing list of all people with the "Willing Foster" attribute AND/OR are actively fostering. This export only contains their contact information.

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Audit Your Foster Profiles

Foster Finder only works with records that have a foster profile set up with their Animal Type and Capacity preferences, so be sure to audit your records to identify those still missing a foster profile!

We've made this easy to do:

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  1. Select the Display willing fosters without foster profiles checkbox.
  2. Click on each person's name to open their record in a new tab and navigate to their Attributes tab to check if they have the "Willing Foster" attribute.
    • If they do not have the "Willing Foster" attribute yet: Add the attribute and fill out their foster profile in the pop-up.
    • If they do have the "Willing Foster" attribute already: Navigate to the Animals tab, click on the Foster Profile button located in the upper right-hand corner, and fill out their foster profile in the pop-up.

 

Note: The Animal Type and Capacity filters will be disengaged until you exit this view because they work directly with foster profiles.

 

Available Data in Foster Search

  • Date Added
  • Names, Associated Names (people)
  • Address
  • Zip Code
  • Current Fosters (animals)
  • Last Foster Return
  • Capacity
  • Phone
  • Email
  • Attributes

Custom Kennel Card Builder

We've added 3 new elements to the Custom Kennel Card Builder:

  1. Original Source - the animal's first intake type
  2. Address Found - for stray & wildlife intakes
  3. Available Since - last status update for adoptable animals

We hope these new options will help you provide even more useful information on your kennel cards!

 

Thank you to the following organizations for providing feedback for this week's updates!

4Paws Rescue Team, AARF of Winston-Salem, Asheville Humane Society, Austin Pets Alive, Because You Care, Best Friends Animal Society, Bideawee, Forsyth Humane Society, Greenville County Animal Care, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Society of Sarasota County, Lost Dog & Cat Rescue Foundation, Muttville, Nates Honor Animal Rescue, PAWS Chicago, Peace of Mind Dog Rescue, Providence Animal Rescue League, San Jose Animal Care Center, Saratoga County Animal Shelter, Saving Grace Animals for Adoption, Second Chance Animal Rescue Society, Shenandoah Valley Animal Services Center, SPCA Florida, spcaLA, Ten Lives Club, VOKRA, and Zwerfkat in Leuven Vzw.

 


July 22, 2021

Google Maps

The address search feature in Shelterluv has been upgraded to use Google Maps, which produces faster and more accurate results than our previous map provider (OpenStreetMaps). You will see this change on the create new person page, stray and wildlife intake forms, and clinic configuration.

 

GoogleMapsSearch.gif

Note: Field & Community Services was already using Google Maps, so no changes were made there.

 

Applications

The Add Another Animal link on owner surrender and custom applications has been updated to be larger and easier for applicants to find.

 

AddAnotherAnimal.png

 

Thank you to the following organizations for providing feedback for this week's updates!

Brown County Humane Society, Erath County Humane Society, Evanston Animal Shelter, Here Today Adopted Tomorrow Animal Sanctuary, High Country Humane, Hop on Home Rabbit Sanctuary, Kitty Cat Prevent a Litter Society, Palm Valley Animal Society, Ruff Haven Crisis Sheltering, and St. Francis Animal Shelter.

 


July 15, 2021

NEW: Custom Kennel Card Builder

KCBAddMoveElement.gif

You can now customize the look and feel of your kennel cards with Shelterluv's new Custom Kennel Card Builder!

  • Pick & choose from an extensive library of 37 elements including medical data
  • Stay on brand by applying your organization's colors to the text and borders
  • Play with all the styling and layout options until you have a kennel card you love!

Our goal was to create the best tool available today. Please try it and let us know what you think!

 

Ready to get started?
Click here: Custom Kennel Card Builder - User Guide

 

Reporting

Exam Type has been added as a new column in the Physical Exams Quick Report.

 

API

The Events API endpoints now have a new URL parameter to include intake and outcome events with subtypes configured to not count toward reporting.

 

Medical

PDO II has been added as a new suture type on the Detailed Surgery Form.

 

Thank you to the following organizations for providing feedback for this week's updates!

3 Girls Animal Rescue, 4Paws Rescue Team, Acadiana Animal Aid, ACCT Philly, Alaqua Animal Refuge, Amarillo Animal Management & Welfare, Animal Friends Alliance, ARE Animal Rescue, Asheville Humane Society, Austin Pets Alive, Because You Care, Big Dog Ranch Rescue, Brother Wolf Animal Rescue, Bryan Animal Center, Buddy Dog Humane Society, Buffalo County Humane Association, CARE - Center for Animal Rescue & Enrichment, Chesapeake Humane Society, City of Rexburg Animal Shelter, City of Yukon Animal Control, Companion Animal Rescue and Education, County of Chester, Dogs Playing for Life, Eden Animal Haven, Ellen M. Gifford Cat Shelter, Elmbrook Humane Society, Espanola Humane, Evanston Animal Shelter, FieldHaven Feline Center, Finney County Humane Society, Forsyth Humane Society, Furkids, Furry Friends Adoption, Furry Friends Rockin' Rescue, Galveston Island Humane Society, Gloucester-Mathews Humane Society, Good Karma Pet Rescue, Greater Huntsville Humane Society, Greenville County Animal Care, Happy Cats Haven, Harrison County Animal Control, Heartland Humane Society, High Country Humane, HOPE Humane Society, Houston Pets Alive!, Humane Animal Rescue, Humane Educational Society, Humane Society of Chittenden County, Humane Society of Delaware County, Humane Society of Harlingen, Humane Society of Harris County, Humane Society of Northeast Iowa, Humane Society of Sarasota County, Humane Society of Southeast Texas, Humane Society of Tampa Bay, Humane Society of Utah, I’m Your Huckleberry Rescue, Kauai Humane Society, Kitty Bungalow Charm School for Wayward Cats, Laredo Animal Protective Society, Livingston Center for Animal Care, Lost Dog & Cat Rescue Foundation, Lost Our Home Pet Rescue, Lucky Lab Rescue & Adoption, Main Adopt and Shop Center, Mary S. Roberts Pet Adoption Center, Memphis Animal Services, Nashville Humane Association, Nevada Humane Society, Palm Valley Animal Society, Paws and Whiskers Cat Shelter, PAWS Chicago, Paws Humane Society, Pet Amigos - Espanola Humane, Peter Zippi Memorial Fund, Pets Alive WNY, Philadelphia Animal Welfare Society (PAWS), Pittsylvania Pet Center, Pope Memorial Humane Society, Potter League for Animals, Roice-Hurst Humane Society, Safe Animal Shelter, Santa Rosa Animal Services, Shelby Humane, SICSA Pet Adoption Center, Snake River Animal Shelter, Southern Pines Animal Shelter, Spokane Humane Society, St. Francis Animal Shelter, Stray Cat Alliance, Stray Rescue of St. Louis, Sunshine Farm Cat Rescue, The Animal Services Center, The Animal Shelter Society, The Center for Animal Health & Welfare, Tuscaloosa Metro Animal Shelter, Underdog Animal Rescue and Rehab, Union County Humane Society, United Animal Friends, Unleashed Pet Rescue and Adoption, Watching Over Whiskers, Wilson Zoo, and Wimberley Adoption Group & Rescue.

 


June 17, 2021

A Shiny New Donate Button for Your Iframe

Over $4.2 million in donations have been raised through Shelterluv's popular Donation Boost features, and now we've made it even easier to attract new donors with a Donate button on the most visited pages of your website - your adoptable animal listings!

This new feature works seamlessly with our Donation Boost Widget, which is a free tool to help you capture more donations through Shelterluv.

DonateIframe.png

 

Add the new Donate button in seconds!

  1. Navigate to Configuration > Uploads and Integrations > My Organization's Website.
  2. Select the Enable "Donate" button on all iframes checkbox.
  3. Visit your website to check out the shiny new button!

ConfigDonateButton.png

 

Notes

  • If your free Donation Boost Widget has not been set up yet, you will be redirected to do so from the Configuration page.
  • After enabling this feature, you can click the blue external link icon to preview your Donation Boost Widget page (where your donors will be sent if they click the Donate button).
  • This will be automatically applied to all existing iframes on your website; you will not need to update any code on your website unless you are still using the legacy version of our iframe (which does not support newer features such as filters).

Not using Shelterluv iframes yet? Give your adoption listings a facelift today!

 

Stripe Reports

Donations for processing fees are now separately noted in reports pulled from your Stripe account. In this sample transaction description, the customer opted to make a regular donation in addition to covering processing fees: "Adoption of Buffy for $250.00. Processing fees donation of $12.06. Donation of $25.00."

 

Custom Reports

The Custom Entities Persons Report has been updated to include apartment number in the same field as the street name.

The Custom Events Intake Report (events not counted towards live intake numbers) has been updated to include a rule and custom column for Intake Jurisdiction.

 

Field & Community Services

Closed cases can now be re-opened with the Supervisor: Can close/re-open/delete cases permission.

No rabies vaccination has been added as a new Violation Type.

 

Search

The main search bar has been updated to return more accurate results for names with multiple words.

 

Shelter Animals Count

The upload functionality on the Shelter Animals Count website has been fixed to accept the Excel file from Shelterluv. Please note that there is still a known display issue that doesn't show the newly uploaded data, but you can still confirm the data is there by using their export functonality.

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Adopt A Husky, Adopt-A-Pet, Angleton Animal Services Adoption Center, Animal Friends Alliance, Because You Care, Best Friends Animal Society, CARE - Center for Animal Rescue & Enrichment, Central Missouri Humane Society, Columbus Lowndes Humane Society, Contra Costa Humane Society, Forgotten Felines of Sonoma County, Forsyth Humane Society, Furry Friends Refuge, High Country Humane, Homes For Orphaned Pets Exist (H.O.P.E), Humane Animal Rescue, Humane Society of Northeast Iowa, K-9 Angels Rescue, Kauai Humane Society, Live Love Animal Rescue, Memphis Animal Services, Milo Foundation, Nevada Humane Society, Palm Valley Animal Society, PAW Mission, PAWS Shelter of Central Texas, Pet Allies, Pets Alive, Potter League for Animals, PurrHarmony, Rockingham Harrisonburg SPCA, Safe Place for Pets, Santa Barbara Humane Society, Southern Pines Animal Shelter, spcaLA, The Animal Services Center, Tiny Paws Pug Rescue, Town Cats, West Coast Whisker Rescue Society, Williamson County Animal Center, and York County SPCA.

 


June 3, 2021

Auto-Uploads to Petfinder, Adopt-a-Pet, and RescueGroups

Your auto-uploads to aggregators of adoptable animals can now include attributes specifically mapped to these websites' values for:

  • Good with Kids
  • Good with Dogs
  • Good with Cats
  • Housetrained
  • Special Needs

This increases your animals' visibility as they will work with any filters or matching algorithms on these websites!

 

Attribute Translations

The table below defines the attribute names that will trigger these special translations. A few notes:

  • Each attribute must be an exact spelling match, but they are not case sensitive, so "Good with Dogs / "Good with dogs" / "Good With Dogs" will all work.
  • Each attribute must have the configuration of "Publish to Web = Yes"
  • If multiple attribute names are available for the same translation (e.g. "Single Dog Home" and "Not Good with Dogs"), then only one needs to be present on an animal record for the trigger to work.
  • If there are two conflicting attributes (e.g. "Good with Dogs" and "Not Good with Dogs") on an animal record, then it will be translated as blank/unknown.

 

Shelterluv Attribute Name Auto-Upload Translation
Good with Dogs Good with Dogs

Single Dog Home

Not Good with Dogs

Not Good with Dogs
Good with Cats Good with Cats
Not Good with Cats Not Good with Cats

Good with Kids

Good with Kids

Adult-Only Home Preferred

Not Good with Kids

Not Good with Kids

Housetrained

Litter Box Trained

Housetrained

Not Housetrained

Not Housetrained

Special Needs

Special Dietary Needs

FIV+

Special Needs

 

Editing Attribute Names

To make this transition easier, we have also made it possible to edit your animal attribute names in Configuration > Processing > Attribute Manager. Any edits made will be applied to both current and historical animal records. (Please note: You will only be able to edit the names of shelter defined attributes and not fixed attributes.)

 

EditAttribute.png

 

Auto-Uploads to Found Animals Registry

There is now a new option for excluding animals in shelter from being auto-uploaded to the Found Animals Registry, which will be helpful if you take in strays or provide assistance with found pets and don't want microchips to be re-registered to your organization during a stray hold or while Found Pet Alerts are active.

On your Configuration page under Uploads & Integrations > Microchip Registries, you will see this new option to Exclude animals in shelter from auto-uploads.

 

FAExclude.png

 

If you enable this option (don't forget to hit Save), then animals will not be registered until one of these qualifying events happens:

  • Foster Out - chip will be registered to your organization
  • Adoption/Return to Owner/Service Out to a person - chip will be registered to the owner

 

Need help setting up auto-uploads?

 

Field & Community Services

The following have been added to the global list of values:

Metrics

  • Days boarded (Universal)
  • Microchip registrations completed (Community Services - Medical)
  • Microchip registrations updated (Community Services - Medical)

Activity Subtypes

  • Field Trip has been added as a new subtype under Community Services - Outreach

 

Thank you to the following organizations for providing feedback for this week's updates!

A Wish for Animals, AARF of Winston-Salem, ACCT Philly, Addicus Legacy Dog Rescue, Always & Furever Midwest Animal Sanctuary, Angleton Animal Services Adoption Center, Animal Adoption Center of Blount County, Animal Outreach of Shelby County, Animal Rescue Foundation, Buffalo County Humane Association, Calvin and Susie Hawaii Animal Foundation, CAMO Rescue, Camp Companion, CARE - Center for Animal Rescue & Enrichment, Cat Care Society, Cat Rescue & Adoption Network, Central Dakota Humane Society, Delaware SPCA, Eastern Shore Rabbit Rescue & Education Center, Etowah Valley Humane Society, Far Fetched Dog Rescue, Forgotten Felines of Sonoma County, Great Pyrenees Rescue of Atlanta, Greenville County Animal Care, Gulf Coast Tiny Paws Rescue, Happily Ever After Animal Sanctuary, Hearts & Bones Rescue, Hello Pitty Rescue, High Country Humane, Humane Society of Chittenden County, Humane Society of Northeast Iowa, Humane Society of Northwest Iowa, Humane Society of Southeast Missouri, Humane Society of Young County, Humane Tomorrow, I’m Your Huckleberry Rescue, Idaho Falls Animal Services, Jefferson County SPCA, Jelly's Place, K-9 Angels Rescue, Kauai Humane Society, Laurel Cats, Liberty Acres United Rescue Animal Sanctuary, Louie's Legacy Animal Rescue, Lucky 13 Rescue, Maclean-Cameron Animal Adoption Center, Memphis Animal Services, Morris Animal Refuge, Muddy Paws Rescue, Muttville, N.E.W. PAWSibilities, Nates Honor Animal Rescue, New England Humane Society, Oktibbeha County Humane Society, Palm Beach Purrs & MBAA, Paws For Seniors, Pets Alive, Philadelphia Animal Welfare Society (PAWS), Planned Pethood Clinic & Adoption Center/Franklin County Humane Society, Purrr, Red Dog Farm Animal Rescue Network, Rise Above Animal Rescue, Rohnert Park Animal Services, Ruff Patch Rescue, San Antonio R.O.C.K.S., Saved by Zade, Saving Grace Animals for Adoption, Shenandoah Valley Animal Services Center, Southern Nevada Animal Rescue League, SPCA of Brazoria County, Spokane Humane Society, Surface Creek Animal Shelter, The Animal Services Center, The Dog and Cat Shelter, The Hero Rescue, The Patricia H. Ladew Foundation, Tiny N Tall Rescue, and Williamson County Animal Center.

 


May 20, 2021

Multi-Select on Attribute Filters

You can now select multiple attributes when filtering for animals, people, or fosters, which unlocks the power to do better adoption and foster matching without ever leaving your main dashboard! Add as many as you'd like, and we will only return records that match all of your selected attributes.

 

AnimalAttributeMultiple.png

 

To make the experience even better, the dropdown has been updated to allow typing so you can quickly find the attribute(s) you're looking for. In this example below, typing in "dog" will bring up all dog attributes and any other species' attributes that contain the word "dog."

 

AnimalAttributeFilter.png

 

People & Fosters

On your main People tab, click on the filter icon and you will find that the Filter for Fosters feature can now be launched with a separate button (instead of its previous location at the bottom of the attributes filter).

 

FilterForFostersButton.png

The Attributes field on this pop-up has been updated to support multi-select for more efficient foster matching!

 

FilterForFostersModal.png

 

Thank you to the following organizations for providing feedback for this week's updates!

AARF of Winston-Salem, Best Friends Animal Society, Bideawee, Big Dog Ranch Rescue, Dallas Pets Alive, Ellen M. Gifford Cat Shelter, Forsyth Humane Society, Good Karma Pet Rescue, Homeward Trails Animal Rescue, Humane Society of Sarasota County, Kitty of Angels, Memphis Animal Services, Muddy Paws Rescue, Muttville, Nates Honor Animal Rescue, Peace of Mind Dog Rescue, Potter League for Animals, Regional Center for Animal Care and Protection, San Jose Animal Care Center, Saratoga County Animal Shelter, Second Chance Animal Rescue Society, SPCA Florida, Ten Lives Club, and Zwerfkat in Leuven Vzw.

 


May 14, 2021

Record Management

The Record Management module will now give you more visibility and control over your intake/outcome events and how they count towards your reporting numbers.

 

Reporting Column

A new Reporting column has been added to the Intakes and Outcomes tabs that will indicate whether or not the event counts towards your intake/outcome numbers in reporting, including the Shelter Animals Count report.

 

RMReportingColumn.png

 

Subtype Editing

The reporting status is driven by your configuration for each intake/outcome subtype, so we added an easy way to edit subtypes on historical events! Just select the event(s) that you want to edit, then click the Edit Subtype button to choose and apply a new subtype.

 

RMEditSubtype.png

 

Note: Only events of the same intake/outcome type can be edited together, so if you select a Stray intake and an Owner Surrender intake, you will see an error message since those intake types have different subtype options.

 

Thank you to the following organizations for providing feedback for this week's updates!

Austin Pets Alive, Colorado Animal Rescue, Dallas Pets Alive, Denison Animal Welfare Group, Good Shepherd Humane Society, High Country Humane, Kauai Humane Society, Mutts of the Midway, Nevada Humane Society, Palm Valley Animal Society, Panhandle Animal Shelter, Stray Cat Alliance, Suncoast Humane Society, and Vanderburgh Humane Society.

 


May 10, 2021

Donations for Processing Fees

As of today, this feature is live for all transactions going through our integrated credit card processor Stripe!

Giving your customers the opportunity to cover your processing fees means Shelterluv can be cost neutral for your organization and more of your Donation Boost dollars can be allocated to your lifesaving programs.

On the very last screen of the checkout, your customers will see this option, which is automatically calculated to cover:

  • All Stripe-related processing fees
  • Your Shelterluv fee per adoption (for adoptions only)

This box will be checked by default, though your customers can choose to opt out of the donation. (If you specifically asked for the box to be unchecked by default, we have applied that setting to your account.)

fees_covered_mobile.png

 

Medical

DemeDIOX has been added as a suture type option for surgeries.

 

Thank you to the following organizations for providing feedback for this week's updates!

4Paws Rescue Team, Adopt-A-Pet, Agape Animal Rescue, All About Cats, Buffalo County Humane Association, Chesapeake Humane Society, Copper's Dream Rescue, Dakin Humane Society, Eden Animal Haven, Elmbrook Humane Society, Felines & Canines Rescue Center, Heartland Animal Shelter, Humane Society of Parkersburg, Idaho Falls Animal Services, Lost Our Home Pet Rescue, Mary S. Roberts Pet Adoption Center, MEOW Now, Milo Foundation, Pet Central Helps!, PetConnect Rescue, Peter Zippi Memorial Fund, Pets Alive, Pope Memorial Humane Society, SICSA Pet Adoption Center, VOKRA, and Williamson County Animal Center.

 


May 3, 2021

Time Zones

Shelterluv now supports all time zones! Just head over to Configuration > My Organization to make the switch.

You won't need to do this if:

  1. You're already in the default Pacific time zone (unless you just want to experience Shelterluv in a different time zone for fun - we won't stop you)
  2. You previously configured your time zone for the scheduling module - we've  automatically applied it as your main time zone

TimeZoneConfig.png

 

Thank you to the following organizations for providing feedback for this week's updates!

A HOPE, ACCT Philly, Al-Van Humane Society, Animal Ark Rescue, Animal Care Sanctuary, Animal Friends, Animal House Shelter, Animal Rescue Fund of the Hamptons, Animal SOS, Asheville Humane Society, Bastrop County Animal Services, Because You Care, Best Friends Animal Society, Big Dog Ranch Rescue, Blue Earth Nicollet County Humane Society, Blue Ridge Humane Society, Brown County Humane Society, Cascade Feline Alliance, Cleveland-Bolivar County Animal Shelter, Dutchess County SPCA, Enid SPCA, Forsyth Humane Society, Furry Friends Adoption, Furry Friends Rockin' Rescue, Gateway Pet Guardians, Georgia House Rabbit Society, Good Karma Pet Rescue, High Country Humane, Houston Pets Alive!, Humane Animal Rescue, Humane Educational Society, Humane Society of Chittenden County, Humane Society of Davie County, Humane Society of North Central Florida, Humane Society of Sarasota County, Humane Society of Southeast Texas, Humane Society of Tampa Bay, Humane Society of Utah, Humane Society of West Michigan, Jacksonville Humane Society, Kanawha-Charleston Humane Association, Memphis Animal Services, Midcoast Humane, Monroe County Animal Shelter, Nashville Humane Association, New Hope Rescue, OAARS (Okinawan-American Animal Rescue Society), Oakhurst Guinea Pig Rescue, Palm Valley Animal Society, PAWS Chicago, PetConnect Rescue, Philadelphia Animal Welfare Society (PAWS), Rescue One, See Spot Rescued, SICSA Pet Adoption Center, South Suburban Humane Society, Southampton Animal Shelter Foundation, SPCA Florida, SPCA of Brevard, Stray Hearts Animal Shelter, The Animal Services Center, The Humane Society of PR, Tupelo-Lee Humane Society, and Wadena County Humane Society.

 


April 30, 2021

New & Improved: Shelter Animals Count Report

The Shelter Animals Count report in Shelterluv has been updated to match the new version their team announced earlier this month! With this update, we've also introduced a new tool that allows you to audit this report so you can drill down and see exactly which animals are being counted in each matrix.

 

SAC2021.png

 

Highlighted below are the notable changes from the previous version, and we also recommend reviewing our main help article for this report: Shelter Animals Count report in Shelterluv

 

Excel Export

The Excel file has been updated to the new version that Shelter Animals Count accepts for uploading on their website. Using this file is much easier than manually entering your data on their website!

 

Beginning & Ending Animal Count

The two counts at the beginning and end of the date range selected are now split between In Shelter and In Foster. Please note that animals will only be considered in foster care if they were moved into the care of a foster parent and therefore had an In Foster Status on the day in question.

 

Animal Types

SAC has started accepting data for more animal types beyond dogs and cats so each one now has its own matrix and corresponding audit tool.

Here is how they map to the animal types in Shelterluv:

Report Animal Type Shelterluv Animal Type
Canines Dog
Felines Cat

Rabbits

Rabbit
Equines Equine
Small Mammals Small Mammal
Farm Animals Barnyard
Birds Bird
Reptiles + Amphibians Exotic/Other (reptile and amphibian species only)

 

 

Age Groups

Age Unknown has been added as an age category for selected animal types; however, since all animals in Shelterluv have an age, this column will always be zeroes.

 

Intake & Outcome Categories

  • Transfer intakes & outcomes have been split into three categories. We use a partner's state/province in our database to determine which bucket each event should fall into:
    • In state - partner state is the same as your organization's state
    • Out of state - partner state is either blank or is not the same as your organization's state
    • International - partner is in a Canadian province

  • Impound/Seizure is a new SAC intake category that is not supported by Shelterluv's existing intake types, so this row will always be zeroes.

 

NEW: Report Audit Tool for Shelter Animals Count

SACAuditButton.png

 

This new audit tool will give you insight into which animals are being counted for the Beginning Count, Ending Count, intakes, and outcomes. Clicking on this blue button, found in the top right corner of each matrix, will provide you with an Excel file with following columns:

  • Animal ID
  • Animal Name
  • Species
  • Beginning Count
  • Ending Count
  • Intake date
  • SAC intake type
  • SL intake type
  • SL intake subtype
  • SL intake subtype configuration (counts towards reporting?)
  • Age at intake
  • Outcome date
  • SAC outcome type
  • SL outcome type
  • SL outcome subtype
  • SL outcome subtype configuration (counts towards reporting?)
  • Age at outcome

Beginning & Ending Animal Count

The possible values for these columns are:

  • In shelter - the animal was in a shelter location (not in foster) at the beginning/end of the report range
  • In foster - the animal was in foster at the beginning/end of the report range
  • Not included - the animal was not in custody at the beginning/end of the report range
  • Not included (multiple events) - this indicates the row is an additional row for the animal in the audit report, either because it had multiple intakes or multiple outcomes within the report range, and prevents the animal from being double-counted in the audit

SL intake & outcome subtype configuration (counts towards reporting?)

These columns indicate whether the intake or outcome event's subtype counts towards reporting or not. This is helpful for understanding discrepancies in your data; for example, if an animal's intake subtype counts towards reporting but its outcome subtype does not (or vice versa).

We recommend reviewing these articles if you are not familiar with how subtype configurations impact your reporting:

Please note: If you edit a subtype from the animal record (How do I update an intake or outcome subtype?) instead of from Configuration, the subtype setting for if the intake or outcome counts or doesn't count towards live numbers is not adjusted to match the new subtype for that specific event.

 

Age at intake & outcome

The possible values for these columns correspond with the age categories defined by Shelter Animals Count:

  • Adult
  • Up to 5 months

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Animal Protective League, Best Friends Animal Society, Elmbrook Humane Society, Harbor Humane Society, Heartland Animal Shelter, Heaven on Earth, Homes For Orphaned Pets Exist (H.O.P.E), Humane Animal Rescue, Humane Society of North Central Florida, Humane Society of Northeast Iowa, Humane Society of Tampa Bay, Idaho Falls Animal Services, Jacksonville Humane Society, Nashville Humane Association, Nevada Humane Society, Palm Valley Animal Center, Potter League for Animals, Saving Grace Animals for Adoption, SICSA Pet Adoption Center, Surface Creek Animal Shelter, The Humane Society of PR, and Williamson County Animal Center.

 


April 27, 2021

Shelterluv Scheduling

Memos

You can now add or edit memos for both pending and scheduled appointments. This is a great place to make notes that will be visible to the rest of your team such as: who the potential adopter is coming to meet, what supplies a foster parent is coming to pick up, the team member who will be handling the appointment, etc.

SchedulingMemos.png

 

Notifications

Your main gear menu now includes Events which displays a notification icon for the number of pending appointments waiting for review. Clicking on this new menu item will bring you directly to the Tasks > Events > Pending tab. (Please note: The main notification icon at the top is a sum of both pending appointments and pending applications.)

 

EventsGearMenu.png

 

Not using Shelterluv Scheduling yet? Check out this help article to get started!

 

Reporting

Person ID has been added as a custom column option on the Custom Entities Persons Report. This will be the prefixed ID (e.g. XYZ-P-123) that you normally see in Shelterluv, as distinct from the Internal ID that's used in the API (and is still an available column as well).

 

Medical

The maximum number of refills available on treatment labels has been increased from 10 to 12 to support a full year's worth of monthly refills.

 

Sneak Peek: Donations for Adoption Processing Fees

Most of you already cover 100% of your processing fees through our Donation Boost feature in the checkout flow, but we want to get even more money into your hands!

That's why we will soon be adding an option for your adopters to cover processing fees through an additional donation with every adoption! This will be selected by default (though the adopter has the option to opt out if they would like) and will be automatically calculated to cover:

  • All Stripe-related processing fees
  • Your Shelterluv fee per adoption

We will make another announcement once this is live for everyone - no configuration will be necessary, so just sit tight!


If for any reason you would like to opt out of this feature, please let us know by this Friday, April 30.

fees_covered_mobile.png

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Big Dog Ranch Rescue, Greenville County Animal Care, Happy Jack Cats, Humane Society of Delaware County, Humane Society of West Michigan, Jacksonville Humane Society, Kitty Bungalow Charm School for Wayward Cats, Merrimack River Feline Rescue Society, PAW Mission, Philadelphia Animal Welfare Society (PAWS), Protection of Animals in Wakefield Society, Rockingham Harrisonburg SPCA, Stray Cat Alliance, Vieques Humane Society and Animal Rescue, and VOKRA.

 


April 19, 2021

Custom Applications

You can now create custom applications in Shelterluv! The powerful applications module you've come to know and love has been expanded to support all of your other lifesaving programs such as Community Cats, Community Services, Volunteer, and more!

Another exciting new feature is the ability to collect profile information for up to five animals per application that can be used to quickly populate new animal records. This is an option on custom applications, and we have also updated all Owner Surrender applications to automatically support up to five animals instead of just one. (If you currently have configured questions to account for additional animals, we recommend revisiting them.)

 

Steps to Get Started

Navigate to Configuration > Application Builder and select Add New Type from the bottom of the dropdown menu.

CustomAppsAddNewType.png

 

Now you can enter basic details for your new application:

  • Application Name - this is public-facing and is limited to 25 characters
  • Category - select from Community Cat Program, Community Services, Volunteer, or Other
  • Collect Animal Information - check this box if you want applicants to provide information about their owned animal(s), up to 5 per application

CustomAppsNewAppDetails.png

 

Configuration Checklist

Next, use this handy checklist to make sure you are taking advantage of all our application features! (Related help article: Building your applications)

  • Add your own questions
    • Don't forget that we automatically include questions for the person contact info and (if enabled in the first step) animal profile info, so you don't need to add them!
  • Auto-email one or more staff members with a copy of each completed application
  • Disclaimer text
  • Email templates to the applicant (these are found under the Email Templates section of Configuration)
    • Application Received: Your message will appear above a copy of the completed application and is a great place to provide details on what they should expect next
    • Application Accepted: You have the option to personalize this message further when rejecting an application
    • Application Rejected: You have the option to personalize this message further when rejecting an application

Application Manager Functionality Review

Custom applications will appear alongside Adoption, Foster, and Owner Surrender applications in the Application Manager, where you can review and process them in all the same ways. (Related help article: Processing applications)

  • Filter by application type
  • Status tracking: Pending Review, In Process, Accepted, Denied, Archived
  • Indicate if applicant has been contacted and if visit has been scheduled
  • Create person record (auto-fill from application data)
  • Create animal record (auto-fill from application data)
  • Personalize and send email upon acceptance or rejection
  • Data exports

Custom Applications for Community Services

To better understand how custom applications can be incorporated into your community services workflows, check out this overview video:

 

Field & Community Services

Several new options have been added to our Field & Community Services module to better support your community efforts!

 

Reporting

Resolution has been added as a new column on the Metrics report.

 

New Activity Types & Subtypes

  • Community Services - Outreach
    • Community Meeting (please note that this used to be its own activity type and has been moved to the subtype level, historical data will be migrated)
    • Humane Education
    • Partner Collaboration
  • Community Services - Lost & Found
    • Lost Pet Report
    • Found Pet Report

New Activity Resolutions

  • Rehomed
  • Rehomed (unconfirmed)
  • Reunited
  • Successful intake diversion

New Case Resolution

  • Animal control notified

New Associated Person Role

  • Volunteer

Not using Field & Community Services yet?

Field & Community Services is part of your all-inclusive Shelterluv pricing which means it's free to use! Just email help@shelterluv.com if it's not enabled on your account yet.

 

 

Thank you to the following organizations for providing feedback for this week's updates!

#LovePup Foundation, 4Paws Rescue Team, A HOPE, A Life to Live, AARF of Winston-Salem, Adopt A Husky, Adopt Rescue Foster, Agape Animal Rescue, Alamo Heights Animal Care Services, Albert's Dog Lounge, Always & Furever Midwest Animal Sanctuary, Angels of Assisi, Animal Friends Alliance, Animal Friends, Animal Rescue Fund of the Hamptons, ARE Animal Rescue, Austin Pets Alive, Best Friends for Life, Best Friends in Harford County, Blue Ridge Humane Society, Border Collie Save & Rescue, Bronx Community Cats, Brother Wolf Animal Rescue, Brown County Humane Society, Camp Companion, Carver-Scott Humane Society, Charlottesville-Albemarle SPCA, Companion Animal Rescue and Education, Concerned Citizens for Animals, Dallas Dog Rescue Rehab Reform, Denison Animal Welfare Group, Eden Animal Haven, Endless Pawsabilities Rescue Society, Evanston Animal Shelter, Fabled Farm Rescue & Sanctuary, Faithful Friends Pet Rescue and Rehoming, Forgotten Felines and Fidos, Forgotten Felines of Sonoma County, Forsyth Humane Society, Freedom Ride Rescue, Furry Friends Refuge, Furry Friends Rockin' Rescue, Furry Friendzy Animal Rescue & Wildlife Rehab, Galveston Island Humane Society, Gateway Pet Guardians, God's Dogs Rescue, Good Karma Pet Rescue, Happy Jack Cats, Hawaii Island Humane Society, Hearts & Bones Rescue, High Country Humane, Hounds for Heroes, Houston Cares Animal Rescue, Houston Pets Alive!, Humane Animal Rescue, Humane Society of Charles County, Humane Society of Chittenden County, Humane Society of Harris County, Humane Society of Northeast Iowa, Humane Society of Utah, Humane Society of West Michigan, Humane Society of Yuma, Intermountain Humane Society and Animal Shelter, It Takes A Village Animal Rescue & Resources, Itsie Bitsie Rescue, Jacksonville Humane Society, Jefferson County SPCA, K-9 Angels Rescue, Kauai Humane Society, Kitty Bungalow Charm School for Wayward Cats, Laurel Cats, Live Love Animal Rescue, Looking Glass Animal Rescue, Loudoun Community Cat Coalition, Love4Paws, Lynchburg Humane Society, Main Street Mutt Rescue, MatchDog Rescue, Memphis Animal Services, MEOW Now, Merrimack River Feline Rescue Society, Muttville, Nashville Humane Association, Nevada Humane Society, New England Humane Society, No Dogs Left Behind, One by One Friends of Animals, One Tail at a Time, Palm Valley Animal Center, Pawprints on our Hearts, Paws Humane Society, PawSafe Animal Rescue, Pet Central Helps!, Pets for Seniors, Posh Pets Rescue, Potter League for Animals, Prairie Paws Animal Shelter, Rescue One, Rescue Well, Safe Animal Shelter, San Antonio Pets Alive, Santa Barbara Humane Society, Saved by Zade, SFC Virginia, Shelby Humane, Shenandoah Valley Animal Services Center, spcaLA, St. Croix Animal Welfare Center, Stray Rescue of St. Louis, Sunshine Farm Cat Rescue, Surface Creek Animal Shelter, The London Sanctuary, The Love Pit, Toledo Animal Rescue, Town of Saugerties Animal Shelter, Vanderburgh Humane Society, Vieques Humane Society and Animal Rescue, West Columbia Gorge Humane Society, Whitney's Wings Animal Networking & Transport, Williamson County Animal Center, Yoga4Cats, and Young-Williams Animal Center.

 


March 26, 2021

Shelterluv Presents: Advanced Community Programs Data Tracking

Enough talking about the future of animal welfare. You can now put numbers to your impact and contributions to your community with the very first comprehensive tracking tool for field & community services in our industry.

Get ready to ditch some spreadsheets--whether you're running a food pantry, community cat program, resource hotline, or wellness clinic, or having your officers divert intakes in the field--you can now measure and report on it all in Shelterluv!

Track and report on numbers such as:

  • people and animals assisted
  • pounds of food distributed
  • microchips, vaccines, and other medical services provided
  • touchpoints with each community member
  • staff or volunteer hours spent on behavior training
  • cats trapped, released, and intaken
  • ...and much more!

We currently support tracking of over 70 metric types, which can all be explored in our Field & Community Services User Guide. They are broken down into four categories:

  1. Universal (available to use for any service including behavior training, fencing assistance, etc.)
  2. Community Cat Program
  3. Community Services - Medical
  4. Community Services - Pet Food/Supply Pantry

Configuration

To streamline the data entry experience for your team, we highly recommend reviewing your Field & Community Services Configuration page first and hiding any metric types you won't need to track (by clicking on the eye icon).

 

MetricsConfigCCP.png

 

Entering metrics is easy!

When creating or editing an activity in Field & Community Services, you will be able to quickly enter metrics in one of two ways:

  1. Typing in larger numbers directly
  2. Using the plus and minus buttons to increase/decrease by one

PetFoodMetrics.gif

 

Reporting on metrics

When you are ready to report on these metrics, you'll be able to get a quick breakdown using the new Metrics Summary report.

MetricsSummary.png

 

Love to dig into your data even more? A detailed report is also available to export to Excel! A preview of the first several columns:

MetricsDetail.png

 

Community Services Matrix from Shelter Animals Count

Another benefit of having all this data at your fingertips is that it will be easy to report on your efforts to Shelter Animals Count in their new Community Services Matrix. Creating a dedicated report for this is on our radar!

 

Metrics for your field and law enforcement officers

Beyond the community program-specific metric types, our universal metric types below are available for all cases and activities to better measure impact of traditional field work.

  • Dogs
  • Cats
  • People
  • Staff members
  • Staff hours
  • Volunteers
  • Volunteer hours
  • Touchpoints
  • Partners
  • Rabbits
  • Equines
  • Small mammals
  • Farm animals
  • Birds
  • Reptiles & amphibians

 

Not using Field & Community Services yet?

Field & Community Services is part of your all-inclusive Shelterluv pricing which means it's free to use! Just email help@shelterluv.com if it's not enabled on your account yet.

 

Additional resources

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Blue Ridge Humane Society, Brother Wolf Animal Rescue, Forsyth Humane Society, Furry Friends Rockin' Rescue, Galveston Island Humane Society, Gateway Pet Guardians, Hawaii Island Humane Society, Humane Society of Charles County, Humane Society of Utah, Humane Society of West Michigan, Kauai Humane Society, Lynchburg Humane Society, Memphis Animal Services, North Minneapolis Pet Resource Center (aka My Pit Bull Is Family), Pet Allies, Pet Amigos - Espanola Humane, Santa Barbara Humane Society, spcaLA, Stray Cat Alliance, and West Columbia Gorge Humane Society.

 


March 15, 2021

Field & Community Services

A new activity type called Community Services - Pet Food/Supply Pantry has been added with the following subtypes:

  • Community Cat Program Pick-Up
  • Community Cat Program Delivery
  • Retention Pick-Up
  • Retention Delivery
  • Retention Distribution Event
  • Partner Distribution

Additionally, we will soon be introducing a way to track the amount of food given out and other important metrics - stay tuned for that exciting update!

Not using Field & Community Services yet? Just email help@shelterluv.com to get started; it's already part of your all-inclusive Shelterluv pricing so there's no additional cost!

Note: "Pet Food/Supply Pantry" still exists as a historical subtype under "Community Services - Other" for any organizations who had Field & Community Services enabled before this month. If you already have data entered under this subtype, we will be migrating it over to the new activity type on your behalf at a later date for more streamlined reporting.

 

Size Groups for Petfinder/Adopt-a-Pet/RescueGroups

The size group field on dog records is now being pushed through to Petfinder, Adopt-a-Pet, and RescueGroups for organizations who prefer to display the dog's size when grown. Previously, we were  translating the dog's current weight into a size group, which will still be used as a backup method if no size group is found.

 

Custom Medical Reports

Twp custom medical reports--Treatments Completed and Surgeries and Procedures--have been updated to include transferred out animals.

 

Thank you to the following organizations for providing feedback for this week's updates!

Adopt-A-Pet, Animal Friends Alliance, Animal Shelter Alliance of Rhea, Bideawee, Big Dog Ranch Rescue, Blue Ridge Humane Society, Forsyth Humane Society, Funny Farm Rescue Ranch, Gateway Pet Guardians, God's Dogs Rescue, Happy Tails Humane Society, Hawaii Island Humane Society, Humane Society of Charles County, Humane Society of Freeborn County, Humane Society of Utah, Humane Society of West Michigan, K-9 Angels Rescue, Kauai Humane Society, Lucky K9 Rescue, Lynchburg Humane Society, Main Adopt and Shop Center, Memphis Animal Services, Moose Jaw Humane Society, Nates Honor Animal Rescue, Palm Valley Animal Center, PawSafe Animal Rescue, Pet Amigos - Espanola Humane, Pet Central Helps!, Roice-Hurst Humane Society, San Diego House Rabbit Society, Southern Nevada Animal Rescue League, spcaLA, The Animal Services Center, West Columbia Gorge Humane Society, and Young-Williams Animal Center.

 


February 26, 2021

Protected Pet Reports

We have two more Protected Pet reports, named "Needs Heartworm Test" and "Needs Heartworm Preventative," to help you keep track of dogs in your care who need a heartworm test and heartworm preventative. You'll find these reports, along with all the other Protected Pet reports, under the Protected Pet tab of Quick Reports. 

Learn more about how Protected Pet reports work.

HeartwormReports.png

 

Thank you to the following organizations for providing feedback for this week's updates!

Columbia Second Chance, Denison Animal Welfare Group, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Educational Society, and Roice-Hurst Humane Society.

 


February 18, 2021

Application Manager Updates

You can now create animal records directly from Owner Surrender applications, speeding up your intake processes! You will notice a new Create Record link under the animal's name, which will auto-populate an animal profile and attach it to the applicant.

 

CreateRecordLink.png

 

Which animal profile fields from the application will be auto-populated onto the newly created record?

All Owner Surrender applications include the following default fields that will automatically populate onto the animal record upon creation. All other questions on the applications are configurable by organization and therefore cannot be auto-populated.

  • Animal Name
  • Primary Breed
  • Color
  • Sex
  • Age Group
  • Age Today
  • Estimated Birthdate

Where can I find the animal record after it's created?

The new animal record will be:

  • linked directly from the application itself
  • on the Animals tab of the applicant's person record
  • searchable like all other animal records (you will need to uncheck the "show in custody animals only" box if the intake has not been completed yet)

Why don't I see this "Create Record" option on all Owner Surrender applications?

If an application is not connected to a person record yet, then you will not see this option because the new animal record must be attached to a person record. To create a person record first from the application, simply move the application to Accept, Reject, or Archive and select that option.

 

What if the animal on the application already has a record in Shelterluv?

If the applicant already has associated animals, they will be displayed on a pop-up like the one below to ensure no duplicates are created. You can either select an existing animal to attach the application to or you can create a brand new record if the animal does not exist yet.

 

DuplicateAnimalCheck.png

 

How do I process an intake using the new animal record if they come in?

On the applicant's person record, you will find this new record under the Animals tab as a "Previously Owned Animal" (which just means an animal with no intake or outcome events yet). Simply click the green Select button on that row to start an intake. The intake form will pre-populate with the animal's existing profile information, expediting the intake process.

 

PreviouslyOwnedIntake.png

Additional Updates

The sort on filtered applications has been updated to show the most recent applications first.

 

Thank you to the following organizations for providing feedback for this week's updates!

#LovePup Foundation, ASAP Cats, Because You Care, Best Friends Animal Society, Brother Wolf Animal Rescue, Charlottesville-Albemarle SPCA, Dallas Pets Alive, Furry Friends Rockin' Rescue, Heidi's Village, Homes For Orphaned Pets Exist (H.O.P.E), Humane Society of Sarasota County, Humane Society of Yuma, Palm Valley Animal Center, PAWS Chicago, Potter League for Animals, Protection of Animals in Wakefield Society, Rescue One, Safe Place for Pets, SICSA Pet Adoption Center, Specialty Purebred Cat Rescue, Surface Creek Animal Shelter, The Pom Squad, Tiny Paws Pug Rescue, and Toledo Animal Rescue.

 


February 11, 2021

Application Exports

We are excited to announce that application data can now be exported, which means you can harness the power of Excel to pivot and analyze this data to your heart's content! Get answers to questions like:

  • How many cat adoption applications did we receive in 2020?
  • How many were accepted? rejected? archived?
  • How many applicants answered [any configured question] with _________?
  • ...and much more!

Ready to dive in? In your Application Manager, look for the new Export button.

 

AppManagerExportButton.png

 

Then select the criteria for your export:

  • Application Type - Each type must be exported separately since they all have different configured questions
  • Application Status - Select from All, Pending Review, Accepted, In Process, Denied, and Archived
  • Start Date and End Date - If you receive a high volume of applications, we recommend limiting your exports to smaller date ranges to avoid timeouts

AppExport.gif

 

Surgeries on Custom Medical Forms

Need to schedule an animal's spay/neuter surgery as you're completing their intake exam? Or enter other medical as you're completing a surgery? New Complete Surgery and Scheduled Surgery sections are now available to be added to your Custom Medical Forms!

Navigate to Configuration > Medical > Custom Medical Forms to make updates to your existing forms or create new ones.

 

SurgeryCustomForm.png

 

Advanced Search for Secondary Phone/Email

The Phone and Email fields of the Advanced People search feature have been updated to also return secondary phone numbers and secondary email addresses on people records.

 

SecondarySearch.png

 

Thank you to the following organizations for providing feedback for this week's updates!

A Lab for Life, A Life to Live, Acadiana Animal Aid, Animal Rescue League of NH, Austin Pets Alive, Beltsville Community Cats, Best Friends Animal Society, Best Friends in Harford County, Big Dog Ranch Rescue, Evanston Animal Shelter, Furkids, Gateway Pet Guardians, Happily Ever After Animal Sanctuary, Happy Jack Cats, Houston Pets Alive!, Humane Animal Rescue, Humane Society of North Central Florida, Jacksonville Humane Society, Live Love Animal Rescue, Lost Dog & Cat Rescue Foundation, Louie's Legacy Animal Rescue, Muddy Paws Rescue, Muttville, Operation Catnip of Gainesville, Palm Valley Animal Center, PAWS Chicago, Paws Humane Society, Peak Lab Rescue, Pet Allies, Protection of Animals in Wakefield Society, Roice-Hurst Humane Society, Safe Animal Shelter, Surface Creek Animal Shelter, The Animal Services Center, The Animal Shelter Society, The Haley Graves Foundation, Wimberley Adoption Group & Rescue, and Young-Williams Animal Center.

 


February 4, 2021

Configurable Adoption Emails

Adoption emails are leveling up once again with this week's updates! You can now configure the message that goes out to your adopters to provide them with tips, resources, links, and post-adoption reminders. This message will be sent with your Digital Adoption Packet and/or other documents selected for email in the checkout process.

 

AdoptionEmailMobile.png

 

Easy setup:

  1. Navigate to Configuration > Email Templates > Adoption > Adoption Documents
  2. Select Dog, Cat, or Other to begin configuring a message for that animal type
  3. Enter your Email Subject (limited to 100 characters), Reply To email address, and Email Message
  4. Once you're done, remember to click Save Email Template!

ConfigAdoptionEmail.png

A few things to note:

  • In the yellow help text box, you will see the format of the default language we include at the beginning of the email; your message will appear below it, so we would recommend not repeating "Hello" or "Congratulations" again - it would sound awkward to your adopter!
  • In the email message, URLs will be automatically hyperlinked so that you can provide your adopters with links to additional resources.

Location Filters in Tasks

The following tabs in Tasks have been updated with new location filter options for: Offsite Only, Onsite Only, and In Foster Only.

  • Procedures / Surgeries
  • Vet to Check
  • CVT to Check
  • Vaccines
  • Diagnostic Tests

Iframe Configuration

A new option for Hide Animal IDs in URLs has been added as an additional privacy measure; it prevents members of the public from being able to adjust the ID number in a URL to find other animals who may not be ready for adoption yet.

Please note that enabling this option will break any animal profile links that were previously emailed out or posted on social media.

 

IframeURLs.png

 

New and Improved Adopterluv

Adopterluv accounts have a new and improved look for your adopters! These accounts have been redesigned with two goals in mind:

  1. To pre-fill with even more of the important information about their new pets, including microchip number, weight, upcoming and completed vaccines, all of the documents that you share with them, photos, and more.
  2. To make it easy for adopters to find all of this important information in their Adopterluv account as soon as they've first opened it.

We hope these updates help adopters get off on the right foot and help them take great care of their new pets as they get settled in their homes. Not familiar with Adopterluv? Check out these FAQs.

 

HarryMain.png

 

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Animal Haven, Austin Pets Alive, Best Friends Animal Society, Best Friends in Harford County, Camp Companion, Central Missouri Humane Society, Florida Urgent Rescue (FUR), Friends For Life (TX), Furkids, Furry Friendzy Animal Rescue & Wildlife Rehab, Granite State Paw Rescuers, Greater Huntsville Humane Society, Homeward Trails Animal Rescue, HOPE Humane Society, Houston Pets Alive!, Humane Animal Rescue, Humane Educational Society, Humane Society of Charles County, Humane Society of Harris County, Humane Tomorrow, Jacksonville Humane Society, Lost Dog & Cat Rescue Foundation, Lucky Lab Rescue & Adoption, Lynchburg Humane Society, Memphis Animal Services, Muddy Paws Rescue, Muttville, Nashville Humane Association, Nates Honor Animal Rescue, Palm Beach Purrs & MBAA, PAWS Chicago, Prairie Paws Animal Shelter, Roice-Hurst Humane Society, Saratoga County Animal Shelter, Saved by Zade, SPCA of Brevard, Stray Cat Alliance, Stray Rescue of St. Louis, The Love Pit, The PIBA Foundation, TracysPawsRescue, Vanderburgh Humane Society, VOKRA, Watching Over Whiskers, and Young-Williams Animal Center.

 


January 13, 2021

What's New in Surgeries

You can now edit, reschedule, and complete existing surgery records from the animal record--and every edit will be logged for auditability--giving you more flexibility and control over this part of your medical data!

To support all this new functionality, we have given this tab a major facelift so that it looks and works like other medical tabs you're already familiar with. Surgeries will display as either Scheduled (blue), Overdue (red), or Complete (gray), and surgeries in all three statuses can be edited or deleted.

Surgery_Cards.png

Please note: Deleted surgeries can still be viewed by selecting Show deleted surgeries at the bottom of this tab.

 

Options for "Scheduled" or "Overdue" Surgeries

In the menu in the top right corner of the surgery card, you will find options to Edit, Reschedule, Complete, or Delete a Scheduled or Overdue surgery.

Scheduled_Surgery_Options.png

 

If you select Edit, you will be able to make changes on the form below.

 

Edit_Scheduled_Surgery.png

 

Options for "Complete" Surgeries

In the menu in the top right corner of the surgery card, you will see an option to Edit a Complete surgery; in edit mode, you will also have the option to Delete the surgery.

After a surgery has been edited, a Show Edits option will also be available, and a new timestamp will be added to the bottom right corner. This timestamp will reflect the most recent time that the surgery was edited.

Edited_Surgery.png

 

Auditability

Clicking on Show Edits will give you a detailed history of each field that was changed, including the timestamp and the user it was edited by.

 

Show_Edits.png

Treatments

IT (intratesticular) has been added as a treatment route.

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends Alliance, Animal Rescue Fund of the Hamptons, Austin Pets Alive, Blue Ridge Humane Society, Cat Care Society, Chesapeake Humane Society, Dutchess County SPCA, Gloucester-Mathews Humane Society, Houston Pets Alive!, Humane Animal Rescue, Humane Society of West Michigan, Jacksonville Humane Society, Jefferson County SPCA, Louie's Legacy Animal Rescue, Memphis Animal Services, Nates Honor Animal Rescue, Nevada Humane Society, Palm Valley Animal Center, Philadelphia Animal Welfare Society (PAWS), Potter League for Animals, Rhode Island SPCA, Roice-Hurst Humane Society, Santa Barbara Humane Society, SICSA Pet Adoption Center, SPCA of Brevard, Spokane Humane Society, Stray Rescue of St. Louis, The Animal Services Center, The Patricia H. Ladew Foundation, and Young-Williams Animal Center.

 


January 8, 2021

Intake/Outcome Subtype Configuration

We have made a few improvements to how intake and outcome subtype configuration works! Editing a subtype will now apply the changes to all previous events that have been processed under it, and deleting a subtype will now allow you to update all previous events to a different subtype that you're keeping. This new functionality will ensure your historical data stays clean and accurate whenever you're making configuration changes.

To update a subtype, go to Configuration > Intake & Outcome > Intake Subtypes / Outcome Subtypes.

 

Editing Name of Subtype

When you edit the name of a subtype, it will also update on all historical records under that subtype to the new name.

 

Updating "Count Towards Intake/Outcome Numbers" Setting

When you update whether a subtype counts or does not count towards intake/outcome numbers, that setting will be applied to all historical records under that subtype.

This is particularly useful if the subtype was originally configured incorrectly.

 

Deleting a Subtype

When you delete a subtype, you will see the following message:

"Because the subtype you are about to delete has been used on animal records in the past, you must choose a new subtype for those records to "fail over" to. This will impact your historical reporting, so we recommend choosing a subtype that is most similar to the one you are deleting. If no other subtype exists, please create a new one."

From there, you will select another subtype from the dropdown, which will be the new subtype for all historical records of the subtype you are deleting.

 

Changes Made Prior to 2021

If any of these changes above were made before 2021, then historical records were not affected as the functionality described above did not yet exist. If you would now like to update those records:

If the subtype still exists

Any changes you make now will be applied to historical records under that subtype.

Example: You have a service intake subtype of "Public Clinic" that was originally configured to count towards intake numbers, and you updated it to not count after you realized they were being mixed in with your normal intakes, but your historical records were not updated. To get all records in sync, change the setting back to count, save, and then change it back to not count.

If the subtype no longer exists

Simply add that subtype back into your configuration, then make edits and deletions as needed.

Example: You previously had an adoption outcome subtype that was renamed, so the original subtype no longer exists in configuration but still exists on historical records. To apply the new subtype name to those records, add the old subtype back into configuration, then delete it again. This time you will be able to select a new subtype to "fail over" to, thus updating all your historical records.

 

Field & Community Services

Need Trap has been added as a new Stray case subtype for situations in which a stray dog could not be captured and a trap needs to be set as a follow-up.

Note: New configuration values can be enabled easily on your Field & Communicty Services Configuration page.

 

Thank you to the following organizations for providing feedback for this week's updates!

Best Friends Animal Society, Brother Wolf Animal Rescue, Colorado Animal Rescue, FieldHaven Feline Center, Good Shepherd Humane Society, High Country Humane, Humane Animal Rescue, Humane Society of Charles County, Humane Society of Yuma, Jacksonville Humane Society, Memphis Animal Services, Moose Jaw Humane Society, Mountain Humane, Mutts of the Midway, Panhandle Animal Shelter, SPCA of Brevard, Stray Cat Alliance, Suncoast Humane Society, and Vieques Humane Society and Animal Rescue.

 


December 23, 2020

Protected Pet Reports

As promised, we've rolled out more Protected Pet Reports to cover even more of the common diseases that can wreak havoc in a sheltering environment. You will now find Needs FVRCP Vaccination and Needs DHPP Vaccination as new reports under the Protected Pet tab.

Learn more about how Protected Pet Reports work.

 

ProtectedPetReports3.png

 

Field Services & Community Programs

  • Extreme Weather has been added as a new Cruelty/Neglect case subtype to help differentiate these types of cases that happen during the colder or warmer months.

  • Deterrents has been added as a new Community Cat Program activity subtype to capture this trapping alternative for when a property owner is not open to trapping, or for areas where return to field is not allowed.

  • Event Staff has been added as a new Associated Person Role.

Note: These new configuration values can be enabled easily on your Field Services Configuration page.

 

Medical

The following suture types have been added as options on the Detailed Surgery Form:

  • Maxon
  • Biosyn
  • PDVet

Accounting

Voided donations have been updated to appear correctly on all accounting reports.

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Camp Companion, Columbia Second Chance, Elmbrook Humane Society, Forsyth Humane Society, Furry Friends Rockin' Rescue, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Educational Society, Humane Society of the BVI, I’m Your Huckleberry Rescue, Josephine County Animal Shelter, Lynchburg Humane Society, Roice-Hurst Humane Society, The Animal Services Center, and Williamson County Animal Center.

 


December 15, 2020

NEW: Protected Pet Reports

Shelterluv is excited to introduce Protected Pet Reports, a critical new tool that will help your team stop disease spread in its tracks!

This series of reports will give you confidence that each and every animal in your care is protected against infection by identifying those who are not currently up-to-date on a vaccine/preventative or have not been scheduled for their next one.

 

Needs Rabies Vaccination

The first report in this series identifies animals who have no rabies vaccine on file, no rabies vaccine scheduled, or are overdue for a rabies vaccine.

To get started, navigate to Analysis & Reports > Quick Reports, where you will find a new tab called Protected Pet.

 

ProtectedPet.png

 

After running the report, you will be able to sort by any of the columns or use the available filters.

In this example below:

  • Postman and Fluffy both have rabies vaccines on file and have the next one scheduled; however, they are both overdue for their scheduled vaccines
  • Clifford has a rabies vaccine on file but does not have his next one scheduled yet
  • Duchovny has no rabies vaccine on file and does not have one scheduled

NeedsRabies.png

 

Filters

This report features several age-specific filters to accommodate requirements of different states or municipalities. There is also a "Show all animals" option in case you want to capture underage animals and make sure they have a vaccine scheduled for the appropriate time.

  • Show animals over 12 weeks of age (default)
  • Show animals over 16 weeks of age
  • Show animals over 4 months of age
  • Show animals over 6 months of age
  • Show all animals

 

Animal and People Record Links

Each animal ID is hyperlinked for easy access to the animal record, where you can complete and/or schedule a rabies vaccine.

Additionally, animals that are currently in foster will have their foster parent's record hyperlinked, where you can find their contact information and reach out to schedule an appointment for the rabies vaccine.

 

Coming Soon...

Stay tuned - we will be rolling out more Protected Pet Reports soon!

 

Field Services & Community Programs

Partner Organization has been added as a new subtype under Transport for tracking animal transports to/from your partners.

 

Custom Medical Forms

A few issues preventing data from saving correctly on custom medical forms have been resolved.

 

Thank you to the following organizations for providing feedback for this week's updates!

A HOPE, Bastrop County Animal Services, Big Dog Ranch Rescue, Columbia Second Chance, FieldHaven Feline Center, Friends For Life (TX), Homeward Trails Animal Rescue, Humane Educational Society, Humane Society of the BVI, Humane Society of Utah, I’m Your Huckleberry Rescue, Kauai Humane Society, Lynchburg Humane Society, Monroe County Animal Shelter, Mountain Humane, Ruff House Rescue, Santa Barbara Humane Society, Santa Rosa Animal Services, St. Croix Animal Welfare Center, The Animal Services Center, Vanderburgh Humane Society, Wanderers' Rest Humane Association, West Columbia Gorge Humane Society, and Young-Williams Animal Center.

 


December 2, 2020

Digital Adoption Packets

Behind every successful adoption is the wealth of information that your organization provides to each adopter. Whether you want to send them home with information on clinic services, good nutrition, training tips, microchip registration, pet insurance, or any other resources - it's now easier than ever to deliver them!

Rather than making physical copies or sending out an extra email after the pet goes home, your adopters can now receive these valuable resources in the same email as their receipt, contract, medical history, and other Shelterluv system-generated documents! As an added bonus, all of these documents will be automatically imported into each adopter's free Adopterluv account.

To get started, navigate to your Configuration panel, where you will find a new section called Digital Adoption Packets under the General Shelter tab. Then click Add New Document as shown below.

 

DAP_-_add_new_doc.png

 

In the pop-up, enter a Document Title - this will be visible to your adoption counselors at the time of checkout and it will be the filename that your adopters see when downloading documents. This field is limited to 40 characters.

 

DAP_-_add_new_doc_modal.png

 

By default (see above), the document will display at checkout for all species and age groups, but you can limit it to specific Species and Age Groups by clicking on each of those fields. For example, this document has been configured to display for puppy adoptions only.

 

DAP_-_add_new_doc_modal_-_puppy.png

 

Finally, you will select a Category for the document, which will keep everything organized on the document delivery pop-up shown here.

 

DAP_-_doc_delivery_modal_outline.png

 

That's it! Rinse and repeat for each resource you want to provide to your adopters. With each adoption checkout, you will be able to email and/or print your Digital Adoption Packet documents along with the the usual system-generated documents!

 

Field Services & Community Programs

Community Partner has been added as an Associated Person Role. This can be used, for example, to describe an individual who helps facilitate pet food distribution within their neighborhood or organization.

 

Thank you to the following organizations for providing feedback for this week's updates!

Adopt A Husky, Angels of Assisi, Anicira Adoption Center, Animal House Shelter, Animal Protective League, Bideawee, Big Dog Ranch Rescue, Brother Wolf Animal Rescue, CAMO Rescue, Carver-Scott Humane Society, Cat Care Society, Colorado Animal Rescue, Dutchess County SPCA, Forsyth Humane Society, Furry Friendzy Animal Rescue & Wildlife Rehab, Gateway Pet Guardians, God's Dogs Rescue, Happy Bark, Heartland Animal Shelter, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Society of Charles County, Humane Society of Northeast Iowa, Humane Society of Parkersburg, Humane Society of Sarasota County, Humane Society of Utah, Humane Society of West Michigan, Jacksonville Humane Society, Lost Dog & Cat Rescue Foundation, Louie's Legacy Animal Rescue, Mountain Humane, Muddy Paws Rescue, Nevada Humane Society, PAW Mission, Paws Humane Society, Peace of Mind Dog Rescue, Pope Memorial Humane Society, San Antonio Pets Alive, Saved by Zade, Second Chance Animal Rescue Society, See Spot Rescued, Southern Pines Animal Shelter, Stray Cat Alliance, Vanderburgh Humane Society, VOKRA, Wallis Annenberg PetSpace, West Columbia Gorge Humane Society, and Wichita Animal Action League.

 


November 10, 2020

NEW: Automated Reports

You can now schedule custom reports to be auto-emailed! This powerful new tool means you no longer have to run, export, and email out reports manually.

 

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In the Analysis & Reports module, you will now see a new tab called Automated Reports. Click the green "Add New Automation" button to get started!

 

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  • Saved Report
    • Select a saved custom report from this dropdown
  • Description
    • A brief summary of this automation to be displayed on the main screen, e.g. "Daily accounting - 9pm"
  • Reply-to
    • The email address that responses from the recipient(s) should be sent to
  • Recipient(s)
    • One or more email addresses that the report will be sent to - be sure to click the "Add" button after each one
  • Subject
    • A custom subject line for the email
    • Note: We will automatically add the date range of the report to the end of the subject line
  • Message (optional)
    • A custom message to your recipient(s)
  • Report Coverage
    • Current Day - the same day that the report is run
    • Last 1 Day - the day before the report is run (does not include the current day)
    • Last 3 Days - the 3 days before the report is run (does not include the current day)
    • Last 7 Days - the 7 days before the report is run (does not include the current day)
    • Last 30 Days - the 30 days before the report is run (does not include the current day)
    • Last Month - the entire previous month (for example, if it's run anytime in November, it will cover October 1-31)
  • Email Frequency
    • Daily - everyday including weekends
    • Weekly - select specific days of the week, e.g. M-FWeekly.png
    • Monthly - select a specific day of the month
      • Note: Day 31 will always run on the last day of each month, even in months with fewer than 31 days
        Monthly.png
  • Time 
    • The report will be triggered to run at the selected time
    • Note: Automated reports use a global queue across all Shelterluv users; when there are a lot of reports scheduled to run at the same time, there may be a slight delay before it reaches your recipient(s).

 

Email Example

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Additional Reporting Updates

Voided transactions have been updated to display more clearly on the person record and in all accounting reports that show transaction details. We will now show two separate rows for voided transactions:

  1. The original transaction details.
  2. A new row indicating what was voided, the negative dollar values for the voided item(s), and the date it was voided. Please note: All other details on this row will reflect the original transaction, including the user it was processed by.

Additionally, small discrepancies in tax calculations and length of stay calculations have been resolved.

 

Thank you to the following organizations for providing feedback for this week's updates!

Animal Friends, Best Friends Animal Society, Bideawee, Brother Wolf Animal Rescue, Charlottesville-Albemarle SPCA, Colorado Animal Rescue, Delta Animal Shelter, Enid SPCA, Gateway Pet Guardians, Happily Ever After Animal Sanctuary, High Country Humane, Homes For Orphaned Pets Exist (H.O.P.E), Humane Animal Rescue, Humane Educational Society, Humane Society of Sarasota County, Humane Society of Tampa Bay, Humane Society of West Michigan, I’m Your Huckleberry Rescue, Jacksonville Humane Society, Josephine County Animal Shelter, Lake Lowell Animal Rescue, Livingston Center for Animal Care, Lost Our Home Pet Rescue, Memphis Animal Services, Muddy Paws Rescue, Muttville, Nevada Humane Society, NOVA Pets Alive, One Tail at a Time, Palm Valley Animal Center, Panhandle Animal Shelter, Peace of Mind Dog Rescue, Pittsylvania Pet Center, Regional Center for Animal Care and Protection, The Animal Services Center, Their Voice Rescue, Town Cats, Tupelo-Lee Humane Society, Tuscaloosa Metro Animal Shelter, United Animal Friends, Vet Rescue League, Vieques Humane Society and Animal Rescue, West Columbia Gorge Humane Society, Williamson County Animal Center, and Young-Williams Animal Center.

 


October 23, 2020

Medical Configuration

Lot # and Expiration Date have been added to the vaccine quick fill templates for faster and more accurate medical data entry!

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You will find these new fields on all of your new and existing vaccine templates under Configuration > Medical > Vaccines > Quick fill templates.

 

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Adoption Holds

An issue preventing certain adoption holds from being released has been resolved.

 

Thank you to the following organizations for providing feedback for this week's updates!

Adopt A Husky Minnesota, Animal Adoption Center of Blount County, Animal Friends Alliance, Bideawee, Big Dog Ranch Rescue, Bryan Animal Center, Charlottesville-Albemarle SPCA, Chihuahua & Small Dog Rescue, Houston Pets Alive!, Humane Society of Charles County, Humane Society of Sarasota County, Humane Society of Southeast Texas, Intermountain Humane Society and Animal Shelter, Jefferson County SPCA, Kitty Bungalow Charm School for Wayward Cats, Kitty City, Lost Dog & Cat Rescue Foundation, Memphis Animal Services, Nashville Humane Association, Nates Honor Animal Rescue, PAWS Chicago, PAWS Shelter of Central Texas, Philadelphia Animal Welfare Society (PAWS), Rohnert Park Animal Services, San Antonio Pets Alive, Santa Barbara Humane Society, SICSA Pet Adoption Center, SPCA of Brazoria County, and Young-Williams Animal Center.

 


October 19, 2020

Removing Barriers on Adoption Applications

We are excited to announce that the default household questions on adoption applications are now configurable, which means your organization is welcome to change the language to be more inclusive or remove them entirely!

As an industry, we are moving forward to eliminate biases and create more inclusive and equitable adoption processes. This new approach embraces community members, encourages them to adopt, and helps them and their pets succeed.

 

Configuration

You will now see the following questions in Configuration > Application Builder above your other configured questions:

  • Name and ages of all people in your household
  • What is your household's general noise and activity level?
  • Housing
  • Housing Type

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Additional Notes

  • Your applicants will now see these questions on the final page of the application--with your other configurable questions--instead of the page that asks for their contact information.
  • The "Which animals are you interested in?" question is still a default question on generic applications because its answer is displayed in the subject line of the auto-emailed application your team receives with each submission.

 

New Application Question Type: Dropdown

A new dropdown question type is now available for Adoption, Foster, and Owner Surrender applications. This can be used for any questions that you want to limit to a single response.

 

Thank you to the following organizations for providing feedback for this week's updates!

Adopt A Husky Minnesota, Advocat Rescue, Always & Furever Midwest Animal Sanctuary, Arizona Shih Tzu and Small Breed Rescue, Austin Pets Alive, Bay Area Alliance For Animals, Best Friends Animal Society, Best Friends in Harford County, Bideawee, Big Dog Ranch Rescue, CAMO Rescue, Carver-Scott Humane Society, Cat Depot, Central Texas Tortoise Rescue, Dallas Pets Alive, Double J Rescue and Rehab, Ellen M. Gifford Cat Shelter, FieldHaven Feline Center, Foundling Kitten Society, Freedom Ride Rescue, God's Dogs Rescue, Heartland Animal Shelter, Homes For Orphaned Pets Exist (H.O.P.E), Humane Society of Utah, Jacksonville Humane Society, K-9 Angels Rescue, Kauai Humane Society, Louie's Legacy Animal Rescue, Love4Paws, Memphis Animal Services, Mew Cat Rescue, Mountain Humane, New England Humane Society, North Country Pet Adoption Services, One Tail at a Time, Operation Catnip of Gainesville, Peak Lab Rescue, PetConnect Rescue, Pets Alive WNY, Potter League for Animals, Rohnert Park Animal Services, Safe Animal Shelter, Sound Equine Options, Sunny Sky's Animal Rescue, The Boxers & Bullies Charitable Trust, The Hero Rescue, TracysPawsRescue, Union County Humane Society, and Urban Cat Coalition.

 


October 15, 2020

Field Services

Animals and people who have been associated with any Field Services cases or activities will now have a "Field Services Record" flag displayed on their Shelterluv record. This new indicator allows your team to quickly identify records that may have additional information in Field Services.

 

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  • Users with the "Field Services Access" permission will be able to click on this flag to access the Field Services version of that animal or person's record, which includes their associated cases or activities, broken down by current status (New/Open or Completed/Closed).
  • Although users without the "Field Services Access" permission will not be able to click on the flag, it will serve as a reminder that they may need to ask another team member--one with access to Field Services--for more information.

 

New Configuration Values

The following have been added to our global list of configuration options:

  • Reference Type: Complaint #
  • Activity Resolution: 48 hour notice to comply
  • Activity Resolution: 7 day notice to comply

 

Iframe

The following updates have been applied to the new iframe design:

  • The "Location" field now shows the status of Adopted or Redeemed animals
  • If a visitor has to scroll down to view an iframe, they no longer have to scroll back down after loading an individual animal profile
  • The most recent Kennel Card / Web Site memo is now displayed on the individual animal profile, instead of the first one

 

Document Delivery

Return to Owner and Service outcome flows have been updated so that you can print or email all available documents from the animal record at the end of checkout.

 

Reporting

An issue with length of stay has been resolved for animals that were transferred in from other partners using Shelterluv.

 

 

Thank you to the following organizations for providing feedback for this week's updates!

Alberta (AB) Herding Dog Rescue, Animal Haven, Asheville Humane Society, Bastrop County Animal Services, Happy Jack Cats, Humane Society of Cowlitz County, S.P.C.A, Humane Society of Delaware County, Memphis Animal Services, Mountain Humane, Peak Lab Rescue, Philadelphia Animal Welfare Society (PAWS), Rohnert Park Animal Services, Ruff Haven Crisis Sheltering, Saratoga County Animal Shelter, spcaLA, Stray Rescue of St. Louis, Sunshine Farm Cat Rescue, and The Love Pit.

 


September 28, 2020

New Iframe Design

We are incredibly excited to announce the launch of our new iframe! With this redesign, we were able to add many useful features that will make it easier for your potential adopters to find their perfect match, right on your organization's website.

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Filters

Filters are here to help visitors find the animals that match what they're looking for! The following filters are now available:

  • Species
  • Sex
  • Attributes (only attributes configured to publish will display here)
  • Age Group
  • Breed
  • Size Groups (only visible when filtering for dogs)

Additional Notes

  1. These filters work dynamically based on the animals in the iframe; for example, if an iframe only has dogs, then the Species filter will not display at all since there would not be other options to select.

  2. The Attributes, Age Group, and Breed filters have separate sections for each species present in the iframe, e.g. cat attributes are all grouped together.

  3. It is now possible to disable filters on all your iframes (see "New configuration options" below).

Sort

It is now possible to sort the order that animals in the iframe are listed in. The default of Longest Stay remains the same as the old iframe, to ensure your long-stay residents get the most exposure.

  • Shortest Stay
  • Longest Stay (default)
  • Alphabetical A-Z
  • Alphabetical Z-A

Search

When a potential adopter already has a specific animal in mind, perhaps one featured on your social media, they will now be able to look up that animal quickly on your website.

New Animal Profile Design

In addition to all the exciting updates in the main iframe view, the individual animal profile has been updated with a modern, elevated design. Photos are highlighted at the top with multiple viewing options, attributes are displayed as flag icons, and some other new features are described below.

iframespencer.png

 

Social sharing

Each animal's profile can now be easily shared with friends, family, and followers in the following ways to increase their exposure.

  • Email
  • Facebook
  • Twitter
  • Pinterest
  • Copy link, which you can use to paste a link to that animal's profile into almost anywhere, emails or otherwise

Buttons

A new "Back" button has been added to the top of the profile to go back to the main iframe view.

The "Apply for Adoption" button can now be hidden for organizations who do not accept applications (see "New configuration options" below).

 

Optimized for Mobile

This new iframe design has been optimized to ensure a great experience for mobile users.

iframemobile.png

 

Switching to the New Iframe Design

Ready to give your website's iframe a facelift? Just go to Configuration > Uploads and Integrations > My Organization's Website to generate the new code today!

Pro Tip: Don't forget that you can also create custom iframes for more specific segmentation of your animals - see Uploading animals to your own website for more info.

New configuration options

iframeconfig.png

  1. Enable filters on all iframes - Uncheck this box to disable the filters, sort, and search options on your iframes.

  2. Enable "Apply to Adopt" buttons on all iframes - Uncheck this box to disable the application button for adoptable animals. This is helpful if your organization does not use applications in your adoption model or if you need to temporarily disable them due to high volume.

Legacy design

All existing iframes on your website will have the legacy design until you generate new code in Configuration or under My Saved Reports (for custom iframes). Going forward, all new iframes generated will be in the new design.

 

Thank you to the following organizations for providing feedback for this week's updates!

A Life to Live, ACCT Philly, Alamo Heights Animal Care Services, Animal Rescue of Southern Illinois, Asheville Humane Society, Because You Care, Big Dog Ranch Rescue, Big Three Rescue, Brother Wolf Animal Rescue, Cat Care Society, Central Dakota Humane Society, Columbia Second Chance, Companion Animal Advocacy & Rescue Efforts, Dallas Dog Rescue Rehab Reform, Dallas Pets Alive, Etowah Valley Humane Society, Franklin County Animal Shelter, Friends Animal Shelter of Cocke County, Good Karma Pet Rescue, Great Pyrenees Rescue of Missouri, Gulf Coast Tiny Paws Rescue, Happily Ever After Animal Sanctuary, Happy Bark, Happy Jack Cats, Harbor Humane Society, Hearts Alive Village, Helotes Humane Society, High Country Humane, Houston Pets Alive!, Humane Society of Chittenden County, Humane Society of Northeast Iowa, Humane Society of Tampa Bay, Itty Bitty Kitten Rescue, Jelly's Place, K-9 Angels Rescue, Kauai Humane Society, Let Love Live Rescue & Sanctuary, Lil Rascals Dog Rescue, Little Wanderers NYC, Live Love Animal Rescue, Lost Dog & Cat Rescue Foundation, Lucky Lab Rescue & Adoption, Main Adopt and Shop Center, Martinsville Henry County SPCA, Memphis Animal Services, Milo Foundation, Monroe County Animal Shelter, Muttville, N.E.W. PAWSibilities, Nates Honor Animal Rescue, Nevada Humane Society, Oak Hill Animal Rescue, Oktibbeha County Humane Society, Operation Catnip of Gainesville, Paws Up 4 Rescue, Peak Lab Rescue, Philadelphia Animal Welfare Society (PAWS), Planned Pethood Clinic & Adoption Center/Franklin County Humane Society, Priceless Pet Rescue, PURR - Philadelphia Urgent Rescue & Relief, Regional Center for Animal Care and Protection, Rockingham Harrisonburg SPCA, Rohnert Park Animal Services, Ruff House Rescue, San Antonio Pets Alive, Santa Barbara Humane Society, Saratoga County Animal Shelter, Saving Grace Animals for Adoption, Second Chance Animal Rescue Society, See Spot Rescued, Southern Pines Animal Shelter, Stray Rescue of St. Louis, Sunshine Farm Cat Rescue, The Haley Graves Foundation, The Love Pit, The Pom Squad, Town of Saugerties Animal Shelter, Tri-Valley Animal Rescue, Tupelo-Lee Humane Society, West Columbia Gorge Humane Society, Williamson County Animal Center, and York County SPCA.

 


September 25, 2020

Field Services Memo Templates

Memo templates are now available in the Field Services module! This is an exciting feature that will save you time and ensure that everyone can easily enter complete memos in a prescribed format.

Under the Memos section, you will now see a new tab called Memo Templates, where you can create, edit, and delete your templates.

memotemplates.png

Once they are set up, you will be able to select a default template for each memo template, if desired.

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When creating a memo, after a memo type is selected, the corresponding default memo template will populate automatically. Additionally, any template can be manually added to a memo, even without being set as a default template.

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New Field Services Tracking Types

The following activity types have been added to our global list to assist in better tracking your community programs:

  • Community Services - Medical / Nail Trim
  • Community Services - Medical / General Grooming
  • Community Services - Other / Fencing Assistance

The following memo types have been added:

  • Bite Report
  • Next Steps

 

Auto-Upload to Multiple Petfinder, Adopt-a-Pet, or RescueGroups Accounts

If you have multiple locations or foster homes spread out across different regions, you may want to be able to set up multiple aggregator accounts and upload animals to a certain account. You can do this in Shelterluv by configuring separate "Upload Sites" in Configuration > General Shelter > Uploads and Integrations > Aggregators of Adoptable Animals.

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Configuration

Every Shelterluv account will start with a "Primary Site." You can decide which of your aggregator accounts will correspond to the primary site. Each publishable animal will be associated with the primary site by default to start - see the "Animal Records" section below for how to edit this on each animal record. 

To start, you can re-name the default "Primary Site" with the name of the aggregator account that it will refer to by clicking on "Set Nickname."

Then you can add an additional Upload Site that corresponds to each of your aggregator accounts. You can name them in a way that will make sense to your staff when they're selecting which animals should be uploaded to which account.

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When you add additional Upload Sites, you'll see that an additional set of credentials are displayed for configuring for Petfinder, Adopt-a-Pet and RescueGroups. In order to enable uploads for each individual account, you'll need to set each to "enabled" and save credentials for each separately. 

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Animal Records

Once you have your accounts set up as "Upload Sites" in Configuration, you can select the upload site that you would like each animal to be uploaded to. From each animal record, you'll find a new subtab called "Aggregator Uploads" under the Processing tab. 

The default for every animal will be the "Primary Site" to start. You can edit this by clicking on the field and choosing the correct site from the drop-down. That animal will be uploaded to that particular aggregator account. 

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Medical

The Pathology: Animal-Animal quick report is working as expected again. This report is designed to help you track exposure to disease or parasites in your population by showing you animals that were co-located during a selected period.

 

Thank you to the following organizations for providing feedback for this week's updates!

American Pets Alive!, Animal Friends Alliance, Bayou Animal Services, Bideawee, Eastern Shore Rabbit Rescue & Education Center, Forsyth Humane Society, Furkids, Happily Ever After Animal Sanctuary, HCW Animal Shelter, Last Chance Arkansas, Memphis Animal Services, Santa Barbara Humane Society, Santa Rosa Animal Services, See Spot Rescued, spcaLA, T. Russell Reitz Animal Shelter, and The Animal Services Center.

 


September 21, 2020

Document Delivery at Checkout

At the very end of the checkout process where you choose to email and/or print related documents for your client, you'll now see that you can quickly and easily select and unselect all the documents at once for printing and/or emailing using the "Select All" checkboxes at the very top. The "Don't Bother" option has been removed - instead, you can either uncheck the print/email box for a certain document or you can use the checkbox at the very top to uncheck for all documents at once.

 

Select_All.gif

 

Partners & Transfers

All treatments have been updated to populate under the expected columns of the transport list spreadsheet.

The edit option on partner profiles has been removed to ensure that the global database of Shelterluv organizations stays accurate. For assistance in updating a partner's name or address, please email our support team.

The transfer outcome form has been updated to properly complete transfers of multiple animals to other organizations using Shelterluv.

 

Thank you to the following organizations for providing feedback for this week's updates!

Acadiana Animal Aid, Denison Animal Welfare Group, Humane Society of Yuma, and Love4Satos Animal Rescue.

 


September 11, 2020

Transactional Emails

The language of all transactional emails sent to your adopters and customers has been updated in an effort to prevent them from being blocked by spam filters. This includes documents sent at the end of the checkout process, in addition to any documents or attachments sent from an individual animal or person record.

 

Intakes & Outcomes

The sort on all tabs on partner pages have been updated to display the most recent events first, making it easier to find the animals you need to take action on.

The transport list is populating all heartworm test details again, as expected.

An issue with completing service outcomes has been resolved.

 

Reporting

The Donations Taken quick report is populating all donor addresses again, as expected.

 

Record Management

The process of deleting a pre-intake from Record Management has been updated to retain previous events on an animal record.

 

Animal Record

An issue involving kennel card formatting has been resolved.

An issue with certain species being tied to unexpected breeds has been resolved.

 

Tasks

Treatments that have the next dose scheduled for a later date will no longer show up in Tasks until that scheduled date.

 

Thank you to the following organizations for providing feedback for this week's updates!

Agape Animal Rescue, Anicira Adoption Center, Animal Friends Alliance, Austin Pets Alive, Best Friends Animal Society, Camp Companion, Colorado Animal Rescue, Contra Costa Humane Society, Denison Animal Welfare Group, Dutchess County SPCA, Faithful Friends Pet Rescue and Rehoming, Felines & Canines Rescue Center, Furkids, Gloucester-Mathews Humane Society, Harbor Humane Society, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Society of Chittenden County, Humane Society of Delaware County, Humane Society of West Michigan, Humane Society of Yuma, Lynchburg Humane Society, Memphis Animal Services, Milo Foundation, Muddy Paws Rescue, Paws Humane Society, Pet Allies, Regional Center for Animal Care and Protection, Rockingham Harrisonburg SPCA, Suncoast Humane Society, T. Russell Reitz Animal Shelter, The Animal Services Center, Tiny N Tall Rescue, and VOKRA.

 


September 2, 2020

Field Services

Community Programs and Intake Prevention Tracking

The following activity types and subtypes have been added to help your organization track community programs:

  • Community Services - Behavioral
    • Behavior Consultation
    • Group Training
    • Private Training
    • Behavior Modification Program
  • Community Services - Medical
    • Spay/Neuter
    • Vaccinations
    • Microchipping
    • Basic Veterinary Care
    • Advanced Veterinary Care
    • Owner Intended Euthanasia
  • Community Services - Other
    • Pet Food/Supply Pantry
    • Other Pet Retention Assistance
    • Rehoming Support
    • Temporary Housing
    • Disaster Response

Learn more about how it works in the video below or in this help article: Tracking your Community Programs with Field Services 

Additional Field Services Updates

Line breaks in memos are now supported in PDFs.

An issue with associated animals that were transferred out has been resolved.

 

Medical

All vaccines that were previously listed under the manufacturer Boehringer Ingelheim have been updated to be under the manufacturer Elanco (which purchased Boehringer Ingelheim's vaccines businesses in 2017). 

Treatment tasks will not complete, as expected, when they are deselected from "Select All."

 

Reporting

The Excel export on the Custom Entities Animal Report has been updated to format the following fields as numbers instead of text: Days In Custody, Days On Site, and Days Available.

 

Animal Movements

Additional checks have been put in place to ensure statuses are updated properly during foster movements.

The owner-to-partner custody change form has been updated to identify other Shelterluv organizations and with info on how to properly transfer animals to them.

 

Configuration

A few updates were made to the Status Manager to make it easier to edit/delete them, and all system default statuses are hidden now.

 

Thank you to the following organizations for providing feedback for this week's updates!

3 Girls Animal Rescue, Acadiana Animal Aid, Animal Friends, Asheville Humane Society, Best Friends Animal Society, Big Dog Ranch Rescue, Blue Collar Mutts Rescue, Blue Ridge Humane Society, Brother Wolf Animal Rescue, Carver-Scott Humane Society, Heartland Animal Shelter, High Country Humane, Humane Society of Tampa Bay, Humane Society of West Michigan, Jacksonville Humane Society, Memphis Animal Services, Nevada Humane Society, Panhandle Animal Shelter, Paws Humane Society, Pawswatch, Planned Pethood Clinic & Adoption Center/Franklin County Humane Society, Priceless Pet Rescue, Regional Center for Animal Care and Protection, Santa Rosa Animal Services, Saving Grace Animals for Adoption, Second Chance Animal Rescue Society, St. Croix Animal Welfare Center, Stray Hearts Animal Shelter, Sunshine Farm Cat Rescue, The Animal Services Center, and The Haley Graves Foundation.

 


August 6, 2020

NEW: Field Services Text Notifications

Officers and other teammates in the field can now receive text notifications when they are assigned a new case or activity in Field Services!

3 easy steps to enable this feature

  1. Click on your name in the top right corner of the Field Services screen and navigate to the Users page (only available if you have the "Can edit configuration" permission)
  2. Select the "Receive text notifications" checkbox for each officer/teammate who opts in to receiving texts
  3. Enter a cell phone number and click "Save"
    mceclip0.png

That's it! Users who opt in will receive a text notification every time they are assigned a new case or activity by another user. (Note: Notifications are not sent when a user assigns a case or activity to themselves.)

Not using Field Services yet? Learn more here!

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Amarillo Animal Management & Welfare, Bayou Animal Services, Cleveland-Bolivar County Animal Shelter, Dutchess County SPCA, Gateway Pet Guardians, HCW Animal Shelter, Memphis Animal Services, Royse City Animal Control, spcaLA, and Town of Peralta.

 


July 30, 2020

NEW: Jurisdiction Tracking for Intake Events

A new Jurisdiction field is now available for all intake forms to help you easily track where your animals are coming from! Just follow the steps below to enable this new feature for your team. We have also included important information on making this transition if you are currently using other fields to track jurisdiction. If you have any questions or need help getting started, please reach out to us at help@shelterluv.com.

 

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Step 1: Set up your jurisdictions

You can add, edit, and delete jurisdictions under Configuration > General Shelter > Intake and Outcome > Jurisdictions. They will be displayed on intake forms in the same order they were added.

Note: If you are using the Field Services module, the jurisdiction list there is separate and you will still need to configure your jurisdiction list on the Shelterluv side. (This is because the jurisdictions covered by your field officers may be different from the jurisdictions that you accept intakes from.)

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Step 2: Enable on intake forms

For each intake type that you need to track jurisdiction for, you can enable this field under Configuration > General Shelter > Intake and Outcome > Intake Forms. It is hidden by default so you will need to make it visible; you can also make it a mandatory field and drag it to a new spot on the intake form. (By default it is at the bottom of the "Intake Information" section for most forms; on the Feral/Wildlife intake form, it is at the bottom of the "Biology" section.)

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Step 3: Transition to using the new field

IMPORTANT - if you currently use subtypes or attributes to track jurisdiction, please read this before editing/deleting those subtypes or attributes

 

Make the change at the beginning of the month:

To ensure clean reporting, we recommend that you continue to use your current method of tracking intake jurisdictions (whether that's through an attribute, subtype, or something else) until this Friday, July 31st, and then switch to using the new Jurisdiction field exclusively starting Saturday, August 1st. (Of course if you need more time to make the transition, you can wait until the end of August to do so.)

 

If you are currently using attributes to track jurisdictions:

  • If you need the attribute for any reason aside from tracking intake jurisdictions, do not delete it. Deleting an animal or person attribute will remove it completely from all animals/people who have that attribute, which means it will no longer show up in reporting either. 
  • If you do plan to delete jurisdiction attributes:
    • On or after August 1st, please pull all the custom events intake/outcome reports you need up to July 31st and store them somewhere safe and accessible to all team members who will need them. Be sure to include the attribute field(s) as columns. 
    • Clean up your attributes (as needed) in Configuration after you have saved all the necessary reports.

If you are currently using subtypes to track jurisdictions:

  • On or after August 1st, please pull all the intake/outcome reports you need up to July 31st and store them somewhere safe and accessible to all team members who will need them.
  • Editing or deleting subtypes does not retroactively change any reporting; however, once a subtype is no longer configured, you will not be able to use it as a rule on custom events intake/outcome reports.
  • Clean up your subtypes (as needed) in Configuration after you have saved all the necessary reports.

Reporting updates

"Jurisdiction" has been added as a new rule and column on the Custom Events Intake and Custom Events Outcome reports.

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Adding to past events (including outcomes)

You are able to add/edit jurisdictions to both past intake and outcome events directly on the animal record (as long as the animal's last event was not a transfer outcome).

  1. Navigate to History > Visits
  2. Put the record into Edit Mode
  3. Click on the Jurisdiction field to update it to a new value

Note: We do not recommend trying to manually update this for all past intakes and outcomes; instead please see Step 3 above for tips on making the transition and using past reports for historical data.

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If you have any questions or need help getting started, please reach out to us at help@shelterluv.com.

 

Field Services

"Trap Rental" has been added as an activity subtype under "Community Cat Program" that you can enable through the Configuration page. Use this new subtype to keep track of traps you lend to community members. Pro tip: Add a due date to the activity so you remember when to follow up!

Also, due dates are displaying as expected again.

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Battlefords Humane Society, Bideawee, Big Dog Ranch Rescue, Brother Wolf Animal Rescue, Buffalo County Humane Association, CARE - Center for Animal Rescue & Enrichment, CARE Network, Dr. Leslie Tubb Spay/Neuter Project (OLHS), Dutchess County SPCA, Forsyth Humane Society, Friends Animal Shelter of Cocke County, Gateway Pet Guardians, High Country Humane, Humane Animal Rescue, Humane Society of Charles County, Humane Society of Cowlitz County, S.P.C.A, Humane Society of Southeast Missouri, Humane Society of Tampa Bay, Humane Society of West Michigan, Humane Society of Yuma, Lee County Humane Society, Mangum Animal Shelter, Mary S. Roberts Pet Adoption Center, Memphis Animal Services, Moose Jaw Humane Society, OAARS (Okinawan-American Animal Rescue Society), Oktibbeha County Humane Society, Palm Valley Animal Center, Pet Amigos - Espanola Humane, Potter League for Animals, Regional Center for Animal Care and Protection, Rohnert Park Animal Services, Saratoga County Animal Shelter, Second Chance Animal Rescue Society, Shenandoah Valley Animal Services Center, SICSA Pet Adoption Center, Southern Pines Animal Shelter, SPCA of Brazoria County, spcaLA, St. Croix Animal Welfare Center, Stray Hearts Animal Shelter, Surface Creek Animal Shelter, T. Russell Reitz Animal Shelter, The Animal Services Center, Tuscaloosa Metro Animal Shelter, and Vanderburgh Humane Society.

 


July 24, 2020

Applications

The state field on all applications has been changed from an open text field to a dropdown field for better consistency in address data. An option for "Other" is included on this list for applicants outside of the United States and Canada.

The address search option has been removed from all applications due to the frequency of incomplete addresses being selected by applicants. (This functionality still exists for creating people records internally.)

 

Field Services

The following configuration options have been added to our global list:

  • Surrendered - new case resolution
  • Dangerous dog - new violation type
  • Neglect to animal - new violation type
  • Other violation - new violation type

Additionally, the created_at timestamp is populating onto newly created tasks as expected again.

 

Custom Reports

The Custom Events Accounting Report has been updated to export dollar amounts as numbers instead of text, so that calculations can be done within the spreadsheet as expected.

 

Custom iframes

The "Age Group" rule on the Custom Entities Animals Report has been changed to properly populate into custom iframes.

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Austin Pets Alive, Because You Care, CARE Network, Denison Animal Welfare Group, Friends For Life (TX), Happy Bark, Humane Society of Tampa Bay, Humane Society of the BVI, Louie's Legacy Animal Rescue, Memphis Animal Services, One Tail at a Time, Potter League for Animals, Second Chance Animal Rescue Society, St. Croix Animal Welfare Center, VOKRA, and Young-Williams Animal Center.

 


July 17, 2020

Custom Reports

Caching on custom reports has been reduced from 12 hours to 10 minutes. This means, if you are running the exact same custom report twice (same date range, rules, columns), you only need to make sure 10 minutes has elapsed before retrieving an updated set of data.

Additionally, exporting larger reports to Excel or PDF is working as expected again, and blank cells causing data to shift has been resolved as well.

 

Service Intakes

Service intakes will now display on the animal record's History > Caretaker tab, and the corresponding Service Out button will now display on the intake person's Animals tab in all scenarios.

 

Adoption Holds

A few updates have been made to ensure animals who have been put into an adoption hold more than once have their statuses updated and holds released correctly.

 

Thank you to the following organizations for providing feedback for this week's updates!

Asheville Humane Society, Best Friends Animal Society, Furkids, Happy Jack Cats, Hope Animal Rescue, Humane Animal Rescue, Humane Society of Southeast Texas, Humane Society of Yuma, Lucky Lab Rescue & Adoption, Orphans of the Storm, St. Croix Animal Welfare Center, and Young-Williams Animal Center.

 


July 10, 2020

Custom Reports

The following custom reports have been optimized to support larger data sets by removing result limits and timeouts! This will make it easier for you to analyze data across a longer date range with a single pull. (Note: Limits for other reports are still in place.)

  • Entities - Persons
  • Events - Intake
  • Events - Outcome
  • Events - Accounting (item view)
  • Events - License
  • Events - Diagnostic Tests
  • Events - Foster (out to)
  • Events - Foster (in from)
  • Events - Intake events not counted towards live intake numbers
  • Events - Outcome events not counted towards live outcome numbers
  • Events - Diagnoses

Configuration

Enabling/disabling dog breeds under the Animal Population section is working as expected again.

Searching for new partners to add has been optimized to be faster.

 

Addresses

The following have been added to our state list in order to support overseas military addresses.

  • AP - Armed Forces Pacific
  • AE - Armed Forces Europe
  • AA - Armed Forces Americas

Medical

IR (intrarenal) and IH (intrahepatic) have been added to the list of euthanasia routes.

 

Thank you to the following organizations for providing feedback for this week's updates!

ACCT Philly, Because You Care, Best Friends Animal Society, Brother Wolf Animal Rescue, Dutchess County SPCA, Foundling Kitten Society, Friends For Life (TX), Furkids, Heartland Animal Shelter, High Country Humane, Humane Society of West Michigan, Jacksonville Humane Society, Memphis Animal Services, OAARS (Okinawan-American Animal Rescue Society), Oktibbeha County Humane Society, Palm Valley Animal Center, Peace of Mind Dog Rescue, Pittsylvania Pet Center, Roxie’s Place, San Antonio Pets Alive, Snake River Animal Shelter, Sound Equine Options, Southern Pines Animal Shelter, The Humane Society for Inland Mendocino County, Wallis Annenberg PetSpace, and Young-Williams Animal Center.

 


 June 26, 2020

Adopt-a-Pet

The frequency of auto-uploads to Adopt-a-Pet have been increased from once a day to every 8 hours. This will help keep your listings more up-to-date as new animals become available and other animals are adopted.

 

Iframe

The iframe is now better optimized for mobile and displays animals in two columns instead of one!

 

Application Manager

Updates have been applied to the status buttons in the Application Manager to ensure they work properly on all devices again.

 

Main Dashboard

The Location column now sorts and groups foster parents by name.

Additionally, a few small updates were made to ensure the dashboard works as expected when filters are engaged and when using the "Add" button from the Partners tab.

 

Configuration

Connecting Google Calendar and adding partners in Configuration are both working as expected again.

 

Documents

The system-generated memos document is now correctly displaying the most recent memos on top.

 

Thank you to the following organizations for providing feedback for this week's updates!

A New Leash on Life, ACCT Philly, Adopt A Husky, Angels of Assisi, Arizona Shih Tzu and Small Breed Rescue, Austin Pets Alive, Because You Care, Best Friends Animal Society, Big Dog Ranch Rescue, Camp Companion, Dutchess County SPCA, Footbridge Foundation, Freedom Ride Rescue, Georgia House Rabbit Society, Happy Jack Cats, High Country Humane, Hill Country SPCA, Houston Pets Alive!, Humane Society of Northeast Iowa, Humane Society of Southeast Texas, League City Pets Alive, Let Love Live Rescue & Sanctuary, Match Made in Heaven Animal Rescue, Muddy Paws Rescue, Needy Paws Animal Shelter, Oklahoma German Shepherd Rescue, Oktibbeha County Humane Society, Orphans of the Storm, PAWS Animal Adoption Center, Philadelphia Animal Welfare Society (PAWS), Potter League for Animals, Regional Center for Animal Care and Protection, Rockingham Harrisonburg SPCA, Ruff House Rescue, San Antonio Pets Alive, Saratoga County Animal Shelter, Saved by Zade, Snake River Animal Shelter, Sound Equine Options, The Humane Society for Inland Mendocino County, USA Rescue Team, VOKRA, WAGS Pet Adoption, and Wallis Annenberg PetSpace.

 


June 10, 2020

Main Dashboard Updates

The main Animals, People, and Partners tabs have been updated to function a little more flexibly and efficiently.

  1. You can now sort the table before loading all records! When you click on a column header to sort the table using that column, the table will sort ALL records on that tab, even those that haven't been loaded yet. 
  2. The initial load, and scrolling down to load more records, will now return 200 records at a time on the Animals tab, compared to 20 records at a time previously. Additionally, the Partners tab will now load 50 records at a time.
  3. You can click anywhere on a row to open that particular animal, person, or partner record. The record will now open in a new tab so that you don't lose any sorting or filtering that you have engaged on the main page.

 

More Data for Petfinder Auto-Uploads

More than ever, potential adopters are searching for their next pet online, and of course the more information they can find about each pet, the better. We are now pushing more data out of Shelterluv and into Petfinder for you automatically. This new information includes:

  • 3 additional photos (now 6 total)
  • All attributes on the animal record that are configured to Publish=Yes
    • Note: These are separate from the attributes Petfinder uses for their filters and instead display under the About > Characteristics section of each pet's listing.
  • Primary color / secondary color
  • Date of birth (private field on Petfinder, not shown to public)
  • Arrival date (most recent intake date, private field on Petfinder, not shown to public)

Click here to see the full list of information that we upload to the three aggregators.

 

Litters

Animals will now be correctly placed into the litter when they are added through the "Add Existing" function, regardless of which animal record the user starts on.

 

Documents

The email for delivering documents to adopters after you've processed their adoption will now always display the sending organization's name in the subject line and body as expected.

 

Thank you to the following organizations for providing feedback for this week's updates!

A HOPE, ACCT Philly, Animal Friends Alliance, Animal Outreach of Shelby County, Austin Pets Alive, Best Friends Animal Society, CAMO Rescue, Camp Companion, CARES Clarksdale Animal Rescue Effort & Shelter, Chibi's Furiends, Colorado Animal Rescue, Galax Carroll Grayson Animal Shelter, Galveston Island Humane Society, Happy Jack Cats, Homes For Orphaned Pets Exist (H.O.P.E), Homeward Trails Animal Rescue, Humane Society of West Michigan, Humane Society of Yuma, N.E.W. PAWSibilities, Oahu SPCA, PAWS Chicago, Pets Alive, Philadelphia Animal Welfare Society (PAWS), Potter League for Animals, Prairie Paws Animal Shelter, Purrr, Ruff House Rescue, Ruff Patch Rescue, Second Chance Animal Rescue Society, SPCA of Brazoria County, Surface Creek Animal Shelter, The HIT Living Foundation, Their Voice Rescue, Tri-Valley Animal Rescue, and VOKRA.

 


 June 5, 2020

Foster Returns

The foster return form has been updated with a new "Apply this form to all foster animals being returned" checkbox when multiple animals are being returned. When all the return details (date returned, location, status, etc. ) are the same, this will eliminate the need to fill out a separate form for each animal and save you a lot of time!

mceclip0.png

 

Adopt-a-Pet

All three versions of "Mixed Breed" have been updated to map properly in Adopt-a-Pet.

 

iframe

The announcements/help center icon in the bottom right corner has been removed from the application page in iframes to reduce confusion for applicants.

 

Configuration

Editing the "Normal" and "Not Examined" physical exam templates in configuration is working as expected again.

 

Thank you to the following organizations for providing feedback for this week's updates!

Asheville Humane Society, Best Friends Animal Society, CARE Network, Dutchess County SPCA, Ellen M. Gifford Cat Shelter, Faithful Friends Pet Rescue and Rehoming, Happy Cats Haven, Humane Society of Cowlitz County, Humane Society of North Central Florida, S.P.C.A, Humane Society of Sarasota County, Humane Society of Tampa Bay, Humane Society of Utah, Jacksonville Humane Society, Nevada Humane Society, Panhandle Animal Shelter, San Antonio Pets Alive, Saratoga County Animal Shelter, SICSA Pet Adoption Center, Town Cats, Vanderburgh Humane Society, and Wichita Animal Action League.

 


June 1, 2020

Editing intake, outcome & foster dates

You can now edit the dates (i.e. backdate) for intakes, outcomes, and foster events after they have been processed. We hope backdating events can help give you more accuracy and flexibility in your data entry process.

Learn more about how this functionality works here.

Screen_Shot_2020-06-01_at_2.24.42_PM.png

 

Important note on transactions

Previously, for intakes and outcomes that involved a transaction (e.g. adoptions), the intake/outcome date and the transaction date were tied very closely together, one with the other. However, editing transaction dates along with intake/outcome dates would be very problematic for your organization, opening you up to the risk of theft. So instead, we've now separated the transaction date from the intake/outcome date. The intake/outcome date can be edited. The associated transaction date cannot be edited - it will remain the date that the transaction was processed. This is especially important information for your accountant to know.

 

Shopping Cart

The checkout process has been updated to display the following message for non-Stripe credit card transactions; this will make it clear to users that they still need to swipe the card externally.

"The information entered on this screen is for reporting only. Shelterluv is not charging this card. It must also be swiped through an external credit card reader."

 

Field Services

The following configuration options have been added to our global list:

  • Surrendered - new activity resolution
  • Transfer - new activity subtype under Community Cat Program
  • Other Online Contact - new activity type to capture communications through social media and other web forms, with the following subtypes:
    • Complainant
    • Reporting Party
    • Suspect
    • Witness

Medical

Bath treatments have been updated to display the product name on the Complete Medical History document.

 

Thank you to the following organizations for providing feedback for this week's updates!

3 Girls Animal Rescue, Albert's Dog Lounge, Animal Friends Alliance, Austin Pets Alive!, Bastrop County Animal Services, Bideawee, CARE - Center for Animal Rescue & Enrichment, Denison Animal Welfare Group, Dogs Playing for Life, FieldHaven Feline Center, Furkids, Furry Friends Rockin' Rescue, Happy Jack Cats, Hearts & Bones Rescue, High Country Humane, Houston Pets Alive!, Humane Society of Sarasota County, Humane Society of Tampa Bay, Jacksonville Humane Society, Lost Our Home Pet Rescue, Mountain Humane, Mutts of the Midway, Nevada Humane Society, One Tail at a Time, PAWS Chicago, Paws Humane Society, Resilient Hearts Animal Sanctuary, Rohnert Park Animal Services, Second Chance Animal Rescue Society, Second Chance Sheridan Cat Rescue, Shenandoah Valley Animal Services Center, St. Croix Animal Welfare Center, Stray Hearts Animal Shelter, Stray Rescue of St. Louis, The Animal Services Center, Urban Cat Coalition, Vieques Humane Society and Animal Rescue, and Wichita Animal Action League.

 


 May 29, 2020

Foster Applications - now with signatures!

All foster applications now capture a signature from the applicant, which will display in the Application Manager as well as on a new system-generated document on the person record. This will be helpful for organizations that need a written agreement in place for their foster parents. Learn more here: How do I configure my foster agreement or contract?

Note: Only new applications will capture a signature, so you will not see them on applications submitted before today. If you need a signature from someone who previously submitted an application, please ask them to submit a new one.

 

Adoption Disclaimers

  • Line breaks are now supported both in the digital signature / mobile checkout process and in the generated documents, making longer disclaimers with multiple paragraphs easier to read.
  • The system-generated Disclaimers document now includes your organization's name and contact information at the top.
  • When an animal is adopted, the signed version of the disclaimers document will also include the adopter's name and contact information.

 

Applications

  • Applications, including those launched within an iframe, will now automatically scroll back up to the top when applicants reach the page with your organization's configured questions.
  • Messaging has been updated to be more clear in the email verification process when an applicant's email is found in your system.

 

Field Services

"Community Meeting" has been added as a new activity type to track attendance of neighborhood meetings such as neighborhood watch, HOA, etc. for building relationships in the community.

 

Medical

MonoWeb has been added a new suture type on the detailed surgery form.

 

Attachments

Uploading attachments to animal and people records is working as expected again. This issue was introduced with the latest version of Chrome and only affected users who had this version installed.

 

Thank you to the following organizations for providing feedback for this week's updates!

9 Lives Rescue, ACCT Philly, ALIVE Rescue, Always & Furever Midwest Animal Sanctuary, Animal Friends, Animal House Shelter, Animal Rescue of Carroll, Austin Pets Alive!, Best Friends Animal Society, Best Friends in Harford County, Bideawee, Big Dog Ranch Rescue, CARE - Center for Animal Rescue & Enrichment, Cat Depot, Change a Life Dog Rescue, Delaware SPCA, Dutchess County SPCA, Evanston Animal Shelter, God's Dogs Rescue, Happy Bark, Hearts & Bones Rescue, Homes For Orphaned Pets Exist (H.O.P.E), Humane Animal Rescue, Humane Society of Charles County, Humane Society of Harlingen, Humane Society of North Central Florida, Humane Society of Northeast Iowa, Humane Society of Sarasota County, Jacksonville Humane Society, Lee County Humane Society, Louie's Legacy Animal Rescue, Lynchburg Humane Society, Muddy Paws Rescue, Mutts of the Midway, New England Humane Society, Newborn Kitten Rescue, Oahu SPCA, PAWS Chicago, Pet Allies, Philadelphia Animal Welfare Society (PAWS), Pittsylvania Pet Center, Pug Rescue of Florida, Regional Center for Animal Care and Protection, Rocket Dog Rescue, Rohnert Park Animal Services, Ruff House Rescue, Sanctuary Rescue, South Suburban Humane Society, Stray Cat Alliance, T. Russell Reitz Animal Shelter, The Animal Services Center, The Bitty Kitty Brigade, The Center for Animal Health & Welfare, The Haley Graves Foundation, The Humane Society of Highlands County FL, The Love Pit, Tuscaloosa Metro Animal Shelter, Vanderburgh Humane Society, VOKRA, Wadena County Humane Society, WAGS Pet Adoption, Wimberley Adoption Group & Rescue, and Wright-Way Rescue.

 


May 21, 2020

We've made the Application Manager more flexible!

All applications on the Accepted, Rejected, and Archived tabs can now be moved seamlessly between these three statuses! After seeing online applications increase threefold since the beginning of COVID-19 closures, we wanted to make processing applications easier and more flexible for your team.

Here is an example from the Archived tab, where you will now see new options to accept or reject the application.

App_Review.JPG

A few things to note:

  • If the application is not yet attached to a person record, you will see an option to create a person record in an expanded menu on the button.
  • If the application is being moved to Accepted or Rejected, you will still have the option to email the applicant.

 

Reporting

A new report for "Cases Created" has been added to the list of available reports in the Field Services module.

The Custom Events Intake report has been updated to:

  • Return the correct intake partner contact information regardless of the subsequent outcome
  • Return the Found Address on all stray intakes as expected

 

Foster

The foster return form has been updated to prevent future return dates from being accidentally selected.

 

Configuration

The Application Accepted and Application Rejected email templates for Foster and Owner Surrender are saving as expected again in Configuration.

 

Thank you to the following organizations for providing feedback for this week's updates!

A HOPE, A Life to Live, Adopt A Husky, Adopt A Husky Minnesota, Angels Helping Animals Worldwide, Animal Care Sanctuary, Animal Friends, Animal Haven, Animal House Shelter, Austin Pets Alive!, Baley's Babies Special Needs Kitten Rescue,  Because You Care, Best Friends Animal Society,  Camp Companion, CARE Network, CATNIP Foundation at Big Sky Ranch, Dallas Dog Rescue Rehab Reform, Dutchess County SPCA, Ellen M. Gifford Cat Shelter, Evanston Animal Shelter, Foundling Kitten Society, Furkids, Furry Friends Rockin' Rescue, Furry Friendzy Animal Rescue & Wildlife Rehab, Happy Bark, Happy Jack Cats, Hearts & Bones Rescue, Homeward Trails Animal Rescue, Houston Pets Alive!, Humane Society of Sarasota County, Humane Society of Tampa Bay, Humane Society of West Michigan, I’m Your Huckleberry Rescue, Jacksonville Humane Society, Lee County Humane Society, Lil Rascals Dog Rescue, Lost Dog & Cat Rescue Foundation, Lost Our Home Pet Rescue, Louie's Legacy Animal Rescue, Maclean-Cameron Animal Adoption Center, Mary S. Roberts Pet Adoption Center, Muddy Paws Rescue, Mutts of the Midway, Nevada Humane Society, Oktibbeha County Humane Society, One Tail at a Time, PAWS Chicago, Peak Lab Rescue, Pit Bulls of St. Francis, Potter League for Animals, Red Dog Farm Animal Rescue Network, Ruff House Rescue, Second Chance Animal Rescue Society, SICSA Pet Adoption Center, SPCA of Brevard, Stray Rescue of St. Louis, Super Fur-iends Rescue, The Haley Graves Foundation, The Kittens Cradle, The Love Pit, TracysPawsRescue, Tuscaloosa Metro Animal Shelter, Urban Cat Coalition, and VOKRA.

 


May 11, 2020

NEW! Donation Boost Widget 

The donation boost functionality in mobile checkout has been working so well for our customers (over $1.2 million raised so far!) that we wanted to allow you to use it anywhere you like! The new donation boost widget allows you to accept and process donations via a simple URL link, completely separate from a shopping cart in Shelterluv. Your organization will be given a special URL link that you can place anywhere you think current and new donors might use it - behind a button on your website, linked from your email signature, shared on social media, and any other creative place you have in mind. Watch the video below to see how it all works!

Email us at help@shelterluv.com for your organization's special donation boost widget link.

People Records

These donations will be tied directly and automatically into your Shelterluv people records. The system will look at the phone number and email that the donor provides, find the matching person record (if there is one), and add the donation to that person's record. If it doesn't find a match, a new person record will be automatically created in your account with all of the contact information that they entered for the donation transaction.

Reporting

In your accounting reporting, these donations will be included with "Shelterluv Online Donation" as the item name to distinguish them from your other transactions.

Stripe Setup

The donation boost widget uses the same Stripe account that you have setup for mobile checkout. No extra setup is needed. If you aren't yet using Stripe but would like to get it enabled in your account so you can use this new feature, please email us at help@shelterluv.com.

 

Field Services

The following case subtypes have been added:

  • Enforcement > Notify Owner
  • Stray > Check Trap
  • Stray > Rescue
  • Stray > Saturation

 

Many thanks to the following organizations for providing input for this week's updates:

ACCT Philly, Bryan Animal Center, Second Chance Animal Rescue Society, High Country Humane, Memphis Animal Services, Southern Pines Animal Shelter, and Valley Humane Society.

 


May 8, 2020

Automated application confirmation emails

Applicants can now receive a confirmation email upon submitting an adoption, foster, or owner surrender application. The email will include a message from your team, a copy of their completed application, and the disclaimer text that they agreed to.

mceclip2.png

To enable these confirmation emails (full step-by-step instructions with screenshots available here):

  1. Go to Configuration > General Shelter > Email Templates
  2. You will see new options for "Application Received" in the dropdown under each application type, with separate configurations for Dog / Cat / Other
  3. Click the "Enabled" checkbox to turn it on
  4. Fill in the configurable fields:
    • "Reply To" is the email address you would like applicants to use if they have follow-up questions (only one email address can be entered here)
    • "Email Subject" and "Email Body" are to communicate your policies, if/when the applicant should expect to hear back from you, and any other information they should know about the application process
  5. Click "Save Email Template"

 

Aggregators of adoptable animals

All auto-uploads to Petfinder, Adopt-a-Pet, and RescueGroups now support line breaks, which means paragraphs in the Kennel Card / Web Site Memo will now be clearly separated on these sites and will be easier to read!

 

Photos

Adding photos to animal records are working as expected again. Previously, some users had issues with the photo not rotating correctly.

 

Configuration

A new "Onboarding & Billing" section has been added to the top of the General Shelter configuration tab. For organizations new to Shelterluv, this will help you more easily find the resources we provide in our initial welcome email. For all organizations, this will help you more easily locate your billing module.

 

Field Services

The following have been added as new case resolution types:

  • Notice mailed/emailed
  • Dead on arrival
  • Transport completed
  • Trap set
  • Vet quarantine initiated

"Archived" has been added as a new activity resolution type; it can be used for duplicate records or other records that you want to keep but do not have a real resolution. It is disabled by default but can be enabled through your Field Services configuration page.

 

Reports

Custom Entities Persons Reports have been updated to return all expected results again.

 

Many thanks to the following organizations for providing input for this week's updates:

A Life to Live, Albert's Dog Lounge, ALIVE Rescue, Austin Pets Alive!, Animal Friends Alliance, Animal Friends Inc, Because You Care, Best Friends Animal Society, Best Friends in Harford County, Big Dog Ranch Rescue, Bryan Animal Center, Dallas Pets Alive, Enid SPCA, Galveston Island Humane Society, Gateway Pet Guardians, God's Dogs Rescue, Greater Huntsville Humane Society, Happily Ever After Animal Sanctuary, Happy Bark, Heartland Animal Shelter, Houston Pets Alive!, Lee County Humane Society, Let Love Live Rescue & Sanctuary, Louie's Legacy Animal Rescue, Mary S. Roberts Pet Adoption Center, Memphis Animal Services, Muddy Paws Rescue, No Dogs Left Behind, PAWS Chicago, Peace of Mind Dog Rescue, Rescue One, Rhode Island SPCA, Ruff House Rescue, Second Chance Animal Rescue Society, South Bay Kitten Project, SPCA of Brazoria County, Stray Hearts Animal Shelter, Stray Rescue of St. Louis, Two by Two Animal Rescue, The Love Pit, Valley Humane Society, VOKRA, and Wright-Way Rescue.

 


April 24, 2020

Petfinder Auto-Uploads

Petfinder auto-uploads will now run once per hour, a significant increase from the previous interval of once per day. This will keep your listings up-to-date throughout the day as new animals become available and other animals are adopted.

Tasks

The "Treatment View" in Tasks is working as expected again.

 

Special thanks to the organizations who provided feedback for this week's updates:

Best Friends Animal Society, CAMO Rescue, Concerned Citizens for Animals, Furkids, Galveston Island Humane Society, SPCA of Brazoria County, TAILS (The Alliance In Limiting Strays), and The Animal Shelter Society.

 


April 17, 2020

Donation Boost Language

The donation boost page of all mobile checkouts has been updated to highlight the current operational challenges of COVID-19:

 

mceclip0.png

 

Since making these updates, nearly 40% of adopters are now making a donation, a 28% increase from before. The average donation amount has increased by $5, an 18% increase.

Email help@shelterluv.com if you'd like to get started using mobile checkout.

 

Special Offers

Adopters now receive a $15 off Chewy.com coupon during mobile checkout! Shelterluv’s large customer base allows us to negotiate better discounts than individual organizations are able to get. We hope this additional $15 in your adopter’s wallet will encourage them to buy the products they need to get off to a great start with their new pet as well as give more generously to you.  

Adopters choose whether they want to receive this coupon at checkout. If they select yes, the coupon is sent via email after the adoption checkout. Shelterluv does not share any adopter information with Chewy.com. 

Not using Shelterluv’s mobile checkout? This feature is included in your current software fees, increases adopter donations to your organization on day one, and enables instant virtual adoptions for those who need it. Email us at help@shelterluv.com to enable mobile checkout today.

 

Tasks

  • Current foster parents will now be displayed in the "Location" column of treatment tasks so you can more easily manage medications of animals in foster. Clicking on the foster parent's name will open their record in a new tab.

 

Applications

  • Messaging to applicants who already have an existing Shelterluv record has been updated to provide better guidance on how to best complete their application.
  • Applicants who have their phone number on multiple records will no longer be blocked if they complete the email verification step.
  • Applicants who are missing an address on their existing person record will no longer receive an error message while attempting to submit a new application.
  • Application emails with more than one recipient are being sent as expected again.
  • When sending application acceptance or rejection emails in the Application Manager, you can now use either a comma or a semicolon to include additional recipient email addresses.

 

Aggregators

  • YouTube videos (up to one per published animal) will now be exported to Adopt-a-Pet through the daily auto-upload.
  • A small change to Petfinder auto-uploads was made to keep your listings more up-to-date.

 

New Help Center Layout!

The Shelterluv Help Center is now easier to navigate so you can find the resources you need quickly. It has been revamped with:

  • Updated categories based on functionality or process
  • Consolidated card design to reduce scrolling
  • Sections for promoted articles and new articles
  • More reliable search results

This great resource is where you can ask questions or submit a request to our support team. We have an extensive set of available help articles answering commonly asked questions, explaining different features, and walking you through different workflows in Shelterluv. Please let us know if there is anything you can't find here.

 

Documents

  • Adoption disclaimer documents will now retain the date and text at the time of signature.
  • Adoption contracts for species like rabbits have been updated to correctly display the configured contract in the mobile checkout flow.

 

Shopping Cart

  • The final payment page for cash/check transactions has been updated so that the payment type dropdown will work on all mobile devices.
  • The connection between Stripe and Shelterluv has been optimized to ensure mobile checkouts will always complete as expected and without any discrepancies.
  • A small update was made to keep discounts separate when multiple users are using the same person record to check out, for example with anonymous/generic person records.

 

Field Services

  • New filters for Task Types & Subtypes have been added to the bottom of the left-hand filter menu.
  • Canadian addresses are now supported when creating activities/cases and people records.
  • "Released for rehabilitation" has been added as a new case resolution option.

 

Miscellaneous

  • Additional checks have been put in place to prevent animals from being accidentally updated to the wrong status type when the same record is left open on multiple tabs or multiple computers.
  • The page for creating a new person has been updated to properly check for duplicate records.
  • Locations and statuses without animals currently in them should be able to to be deleted from Configuration without any issues again.

  

 

Special thanks to the organizations who provided feedback for this week's updates: 
A HOPE, Adopt & Shop, Adoptable Friends NFP, Animal Ark Rescue, Animal Friends Alliance, Animal House Shelter, Animal Outreach of Shelby County, Arizona Shih Tzu and Small Breed Rescue, Asheville Humane Society, Austin Pets Alive!, Best Friends Animal Society, Best Friends in Harford County, Brother Wolf Animal Rescue, Camp Companion, CARE - Center for Animal Rescue & Enrichment, Central Texas Tortoise Rescue, City of Rexburg Animal Shelter, Dallas Dog Rescue Rehab Reform, Dutchess County SPCA, Eastern Shore Rabbit Rescue & Education Center, Finnick's Rescue World, Forsyth Humane Society, Friends For Life, Furkids, Furry Friendzy Animal Rescue & Wildlife Rehab, Gateway Pet Guardians, Happy Cats Haven, Happy Jack Cats, Helotes Humane Society, Homeward Trails Animal Rescue, Hope Animal Rescue, Houston Pets Alive!, Humane Animal Rescue, Humane Society of Northeast Iowa, Humane Society of Tampa Bay, Humane Society of Utah, Humane Society of West Michigan, Humane Society of Yuma, I’m Your Huckleberry Rescue, Knox County Humane Society, League City Pets Alive, Lee County Humane Society, Lenoir County SPCA, Louie's Legacy Animal Rescue, Lynchburg Humane Appomattox Center, Lynchburg Humane Society, Nevada Humane Society, New Hope Rescue, Oak Hill Animal Rescue, One Tail at a Time, Panhandle Animal Shelter, Paws and Whiskers Cat Shelter, Peace of Mind Dog Rescue, Peak Lab Rescue, Pets Alive WNY, Pittsylvania Pet Center, Prairie Paws Animal Shelter, Rebel Dogs Detroit, Regional Center for Animal Care and Protection, Ruff House Rescue, Santa Rosa Animal Services, Second Chance Animal Rescue Society, South Suburban Humane Society, SPCA of Brevard, Super Fur-iends Rescue, The Fix Project dba Fix Long Beach, The Pit Bull Pen, TracysPawsRescue, Two by Two Animal Rescue, VOKRA, Wichita Animal Action League, Young-Williams Animal Center, and YOUR Humane Society SPCA.

 


March 16, 2020

COVID-19 Resources

Field Services

Permissions Update

Users without the "Field Services Access" permission on their user account will no longer see the "Field Services" option on their main Shelterluv gear menu.

 

New Default View

The default view when you first log into Field Services has been updated to make it easier to see the activities and cases that are important to you without having to toggle additional filters. You will now see tasks that are:

  • Assigned to Everyone
  • Have a status of New or Open
  • Due anytime (instead of due today)
  • Sorted by Last Created

 

Related Activity/Case Workflow Updates

Creating a related activity or case has been optimized for faster data entry!

mceclip1.png

  • Start from the "Quick Add" menu or the "Other Important Details" section of the detailed view
  • The pop-up will give you an option to create a new activity or case, which will automatically pre-fill the following fields from original activity or case:
    • Priority
    • Location
    • Assigned To
    • Incident Date
    • Zone
    • Jurisdiction
    • Related Case/Activity
  • The other option on the pop-up will allow you to add existing activities or cases, if they had previously been created but not linked

New Configuration Value

"Assisting Officer" has been added as an Associated Person Role.

Medical

Vet Checks and CVT Checks will now clear out of Tasks and be marked as completed on the animal record as expected, regardless of whether you use a physical exam or a custom medical form.

Documents

The Disclaimers document now includes the date the document was signed.

 


February 19, 2020

Loading Time

We have been working hard to improve loading time, which is how quickly each page loads for you to be able to use it. The updates are ongoing, but we've already seen a sharp decrease in the average loading time per page across the site. We hope you're noticing the difference!

 

Complete Medical History

A new section has been added for "ID Numbers." Here you will find the animal's:

  • microchip numbers
  • license numbers
  • rabies tag numbers
  • previous shelter IDs

Screen_Shot_2020-02-19_at_8.18.57_AM.png

 

Vaccines

"Tail" has been added as a new vaccine "site" option.

 

Field Services

Intermittent loading issues with the summary tables in reporting have been resolved.

We have updated our global list of configuration values with the following:

  • New Associated Person Role: Veterinary Contact
  • New Memo Type: Additional Person Details
  • New Case Resolution Types:
    • Cancelled by caller
    • Cancelled by dispatcher
    • Cancelled by officer
    • Educated Owner
    • Home quarantine initiated
    • Left notice
    • Left voicemail
    • Shelter quarantine initiated
    • Unable to catch
    • Unable to locate

 


February 4, 2020

Enhanced Print Multiple

Print Multiple has been expanded to include a few other system-generated document types! Aside from the Kennel Card, you can now also use this feature to print the Complete Medical History and Rabies Vaccine documents in bulk.

After clicking the printer icon, you will see a pop-up with checkboxes for the available document types. Once you click "Apply," each document type will launch in a new browser tab.

If any of the selected animals do not have a rabies vaccine on file, they will be listed on a separate page before the normal rabies certificates.

Note: Your browser's pop-up blocker may block the new document types from launching in new tabs; if that happens, just look for the notification for that and click it to always allow pop-ups from Shelterluv.

mceclip2.png

 

Field Services

Search

The search bar has been updated to search all of your activities and cases by default. Alternatively, you can click the "Filter Results" checkbox on the right to only search within your currently engaged filters.

Count of Displayed Activities & Cases

Directly under the search bar, you will now see the count of activities and cases in your current view (based on filters and search).

mceclip4.png

Tab Navigation

The different sections of the detailed activity/case view have been organized into separate tabs to reduce scrolling and make it easier for you to find what you need.

Incident Date

For easier reference, the "Incident Date" and how long ago it occurred have been added directly below the title.

Status

The activity/case status is now more prominently featured in the detailed view. You'll be able to click on this new button in the top right corner to update the status.

mceclip2.png

Additionally, if you make edits while the status is still "New," you will be prompted to change the status to "Open."

mceclip3.png

 

Transport List

The columns on the transport list have been updated to exactly match the ASPCA transport manifest template. This includes a new column for "Health Cert Date" for you to fill in directly in Excel.

 


January 23, 2020

Field Services

We've made quite a few navigation-related updates to Field Services with the help of your feedback!

Filters

  • All filters now live in their own menu on the left side of the screen. This should help make the filters faster and easier to use! This menu can be hidden using the arrow icon. 
  • All activities and cases now display on one single tab, instead of being split across two tabs. You can quickly filter to the activities/cases assigned to you or a specific officer using the new filter menu. 
  • New filters have been added for jurisdictions and zones.
  • A new order option has been added for "Last Created." The most recently created activities and cases will display first with this option.
  • The "Newest" and "Oldest" order options have been updated to use the incident date field (instead of the activity/case creation date). 

Screen_Shot_2020-01-23_at_1.22.12_PM.png

 

Animal/People Search

You'll now see a new tab called "Records." This is where you can search for your people and animal records. 

  • This will search ALL of your animal and people records in your main Shelterluv account.
  • As a shortcut, you'll see the people and animal records that have most recently been associated with activities and cases under "Recent Records."

Screen_Shot_2020-01-23_at_8.35.28_AM.png

 

Other Updates

  • Clicking on an activity or case "card" will now open that activity/case in a new tab on your browser, so that you don't lose the screen you're already on (and the filters you have engaged). 
  • New and existing users who are given the "Field Services Access" permission will automatically become users in Field Services as well.
  • NTC Ticket # has been added as a Reference Number type.

 

Custom Reports

  • Donation-only transactions will now be correctly included as part of the accounting custom report (and also in Record Management). 
  • "Transfer To" column will now return values correctly in the outcome custom report and the intake (not counting toward intake numbers) custom report. 
  • The procedures and surgeries custom report will now return results correctly when multiple rules are used in the report.
  • People addresses will display correctly in all cases in the accounting custom report and Licenses Issued quick report. 

 

Shelter Animals Count Report

The beginning and end counts of the Shelter Animals Count Quick Report are now being calculated correctly across all date ranges.

 

Shopping Cart

When applying item-level discounts, the system will now take into account the total price of items based on quantity.

 

Donation Boost via mobile checkout

For our customers focused on animals other than dogs and cats, we now have more generic donation descriptions to use with the Donation Boost feature in the mobile checkout. If you'd like to use this version, please let us know by emailing help@shelterluv.com.

 

Attributes & Diagnoses

Your configured lists of attributes and diagnoses have been updated to display in alphabetical order.

 

Rabies Certificates

Addresses with numbers in the street name will now display as expected on the rabies certificate.

 

Thank you!

To: Humane Society of Utah, Jacksonville Humane Society, Harbor Humane Society, Humane Society of Yuma, The Animal Services Center, Young-Williams Animal Center, Best Friends Animal Society, Good Mews Animal Foundation, Fort Collins Cat Rescue & Spay/Neuter Clinic, Dutchess County SPCA, SPCA of Brevard, Colorado Animal Rescue, Friends For Life, Furry Friendzy Animal Rescue & Wildlife Rehab, Kitties & Kanines Shelter, Happy Cats Haven, Humane Society of Charles County, One Tail at a Time, Pets Alive, The Love Pit,  Tri-Valley Animal Rescue, Union County Humane Society, Potter League For Animals, Blue Earth Nicolett County Humane Society, Two By Two Rescue, San Antonio Pets Alive!, Prairie Paws Animal Shelter, Denison Animal Welfare Group, HCW Animal Shelter, Best Friends in Harford County, and The Little Lion Foundation.

 


December 11, 2019

With this week's release, we've made several exciting updates to Shelterluv's Field Services product.

Interested in enabling this exciting new (and free!) product on your Shelterluv account? Email us at help@shelterluv.com.

 

Field Services animal and people profiles

You will now be able to view profiles and case/activity histories of people and animals by clicking on their name when searching, adding, or editing associated cases and activities. The number displayed in parentheses next to their name indicates how many cases/activities they are associated with.

mceclip1.png

 

People Profiles will include:

  • Name and Shelterluv ID
  • Link out to main Shelterluv record
  • Email
  • Phone
  • Address
  • Associated Person
  • Associated Animals
  • New & Open Cases/Activities
  • Completed & Closed Cases/Activities

Animal Profiles will include:

  • Name and Shelterluv ID
  • Link out to main Shelterluv record
  • Photo
  • Species
  • Sex
  • Colors
  • Patterns/Markings
  • Breeds
  • Rabies Tags
  • Status
  • Microchips
  • Licenses
  • Attributes
  • Associated People
  • New & Open Cases/Activities
  • Completed & Closed Cases/Activities

mceclip0.png

 

Search by location

You can now search by location from the main Field Services search bar. This search will return results for cases and activities with that address. Partial addresses, such as the street name/city/zip, will also work here.

Screen_Shot_2019-12-10_at_2.41.35_PM.png

 

Quick additions to cases and activities

After you click into an existing case or activity, you can now more quickly add attachments, memos, and reference numbers to that case or activity using the red plus sign icon in the top right corner of the screen.

mceclip0.png

 

Displaying owners of animals

After an animal has been added to a case or activity, you'll now see those selected animals' associated people on the following screen for easy selection if desired, in a section labeled "People from associated animals."

Screen_Shot_2019-12-10_at_2.58.59_PM.png

 

Streamlined login

After selecting Field Services from your Shelterluv gear menu, you will now be brought directly to your Field Services dashboard instead of being routed through the landing page.

 

"Incident Date" added to reports and PDFs

The newly introduced "Incident Date" field can now be found in all reports and case/activity PDFs.

 

Time zones

The Field Services product will now recognize your time zone based on your organization's address from your main Shelterluv Configuration. Your local time will be displayed everywhere time/date is already displayed.

 


December 5, 2019

Canadian addresses and payments

We have made two updates to support Canadian usage for shelters, rescues and individual people addresses.

  • We have enabled all address fields to accept Canadian addresses.
  • For Canadian organizations, Stripe can now accept payments in CAD.  

Do you work with any organizations located in Canada that would benefit from using Shelterluv? Email us at help@shelterluv.com and let us know!

 

Litters

You can now remove animals from litters. From the litter view page, just select the animal(s) that were mistakenly added and click the "Remove from this litter" button.

mceclip1.png

 

Medical

The Complete Medical History document has been updated to include all microchips that have been added to the animal record.

IC (Intracardiac) has been added as a new fixed route for euthanasia outcomes.

 

Shelter Animals Count report

The age categories of the Shelter Animals Count report have been updated so that the "Up to 5 Months" age category includes all animals that are 4 months, 31 days old or younger. Animals that are 5 months old or older will be included in the "Adult" column.

 

Field Services

You'll now see a dedicated "Field Services Access" permission on the Users page in your main Shelterluv account. Giving users this permission will give them access to the Field Services product from the gear menu in their main Shelterluv account.

A new Field Services activity type of "Community Cat Program" has been added with the following subtypes:

  • Trap
  • Clinic Drop-Off
  • Clinic Pick-Up
  • Release

"Colony Caretaker" has been added as a new Field Services role for associated people, especially for those with TNR programs.

 


September 3, 2019

Mobile Access

You asked, we listened. You can now access the full desktop version of Shelterluv from the browser of any mobile phone! Many of you have let us know that the previous mobile functionality was too limited; we removed this bottleneck so you can do everything you need to on-the-go. We're very excited about this change because it means you can easily process adoptions at offsite events now that you can use any device to do so!

 

Reporting

The Custom Events Intake Report's backend code has been optimized to run much more quickly.

The Euthanasia Details Quick Report now returns data for all columns as expected.

 

API

The "total_count" field in the events endpoint now returns a numeric result as expected.

 


June 13, 2019

Animal Attributes

You can now add up to 20 attributes on an animal record! Previously the limit was 10 attributes per animal record.

Plus, attributes should now be much easier to use from both:

  • the main Animals tab attributes filter
  • custom reports, when using Attributes as a rule

In these two places, the attributes list is now organized by animal type. For example, all of your dog attributes are now grouped together under a new "Dog" heading, all of your cat attributes are grouped together under a new "Cat" heading, and so on. 

Screen_Shot_2019-06-13_at_7.22.09_AM.png

 

Aggregator Uploads (Petfinder, Adopt-a-Pet, Rescuegroups)

The dog size group translations have been updated for all three aggregators to the following:

  • Small = equal to or less than 25 lbs
  • Medium = 25 to 60 lbs
  • Large = 60 to 100 lbs
  • Extra Large = greater than 100 lbs

These translations match the size group recommendations given by Petfinder. These translations will use the most recent weight entered on the animal's record. If no weight is entered on the animal record, the animal will be uploaded with size group "small."

 

Microchip Auto-Uploads

For pre-intake animals with microchips already saved on their records, those microchips will be included in registry uploads once the intake is completedThe uploads will not include those chips when the pre-intake record is first created (before the animal is considered in your custody). 

 

Reporting

"Internal ID (API)" has been added as a new customizable column to both the animal and people entity custom reports. This internal ID number will match the ID found in the responses of both the animals and people API endpoints.

Note: this internal ID number is a different number entirely from the main animal and people Shelterluv IDs (e.g. ABC-A-123 or ABC-P-234).

 


May 21, 2019

Complete Medical History Document

Animals' current weight has been added to the top of the Complete Medical History document, as part of the other basic animal information. 

Complete_Medical_Weight_2.png

 

Intakes / Outcomes 

For owner surrender intakes and return to owner outcomes, digital contracts will now display correctly for no charge checkouts (no matter what type of payment method you're using).

Also, owner surrender intakes that were intaked directly into foster can now be deleted as expected via Record Management.

 

Reporting

A new rule and column have been added to the animal entities custom report for "Status Added By." This new rule/column will work with the existing "Current Status" column to return the username of the person who updated the animal to its current status.

 

Iframes

Custom iframes set to "always run this report as of today" should now display all of your currently available animals as expected.

 

Search

Searching for microchips will now include ALL microchips on animals' records in the search. Previously it looked only at the most recent microchip on animal records.

 

Onboarding / Configuration updates 

Both the Onboarding and Configuration pages have been updated to give our newer users more guidance and context in getting their accounts set up and running. We hope this helps streamline the onboarding process! As always, please email us at help@shelterluv.com if you still have any configuration-related questions. 

Onboarding

The Onboarding page (https://www.shelterluv.com/shelter-onboard) has been simplified to include ONLY:

  • the existing "Ordering and Terms" section, where you enter your credit card information, start Stripe setup, etc.
  • a new "Configuration & Users" section, which will link directly to:
    • the main Configuration page, where you can complete your account's configuration
    • the main Users page, where you can add new users and manage existing users' permissions
  • the existing "Billing" section, where you can see your billing history

Configuration

Star icons now indicate the most important sections of Configuration to focus on first as a new customer. These are the basic, most crucial aspects of your account to get set up for your organization's needs first before doing anything else. 

We've also added new details in each section to help explain what that section is for and what might be important to know about it. These descriptions also include links to relevant help articles that will help guide you in configuring that particular section.

Screen_Shot_2019-05-20_at_10.19.50_AM.png

 


April 25, 2019

New Feature: Transport Lists

We have added brand new functionality to help you quickly and efficiently generate a list of animals to be included in a transport, with each animal's important medical and behavioral details filled in for you from their Shelterluv record. If you were previously filling out a transport manifest spreadsheet manually, this new functionality should save you many hours of work!

The format of the transport list has been built to include all the key details needed for the ASPCA's transport manifest template. This list will pre-fill all the columns of the template for you from the animal's record, including basic animal details, behavior assessments, specific vaccines, specific diagnostic tests, microchip number, and more. 

The process is as easy as selecting the animals you'd like to include on the list and clicking "Generate Report."

Learn more about how to generate a transport list in this help article.

 

New treatment frequency

A new treatment frequency has been added for Q5D (every 5 days).

 

Accepting transfers from other Shelterluv customers

When accepting transfers from other Shelterluv customers, ALL in-custody statuses will display as options to choose from. Previously, the in-custody statuses that were configured as "on-site=no" were excluded from the list.

 


April 4, 2019

Transfer Intakes

When accepting transfer intakes from a partner that is also using Shelterluv, you will now be able to intake those animals directly into foster. You'll now see the "Intake Into" field on the transfer acceptance form, which you can use to select either "Foster" or "Shelter," just like you can do on the full intake forms.

 

Service Outcomes

If your service intakes are updated to be with a foster parent, you will now still be able to process a service outcome for those animals like normal. 

 

Spay/Neuter Certificates

Spay/neuter certificates will now display the clinic's phone number correctly. 

 

Reporting

The Foster Outcome quick report will now return ALL outcome types, instead of being limited to adoption outcomes only.

 

API

A "from" parameter has been added to the people endpoint. When paired with the "type=adopter" parameter, the "from" parameter can be used specifically to return people who have adopted on or after a given date and time (using a Unix timestamp).

You can find more information about the API here.

 


February 21, 2019

"Schedule Surgery" added to Edit Multiple

You can now schedule AND record surgeries for more than one animal at a time using Edit Multiple.

Schedule_surgery_edit_multiple.png

 

For more information on how to use Edit Multiple, check out this article and this video.

 

Various column/rule updates to accounting custom reports

In the Item Information column section:

  • The existing "Item #" column is now renamed to "Reference #." This column returns a Shelterluv-generated internal reference number, so we wanted to make that clearer from the column name. 
    • NOTE: The same column has also been updated in the Detailed Transaction quick report.
  • A new "Item #" rule and column has been added. This column will return each item's shelter-configured value from the "Item Number" field in Configuration.
  • Other new rules/columns that have been added:
    • Item Type
    • Item Subtype
    • Cost

In the Transaction Information section:

  • The existing "Total" rule/column has been renamed to "Sub-Total," to more accurately reflect the total number this column returns. 
  • A new rule/column for "Transaction Total" has been added. This will return the total of the transaction that the particular item row is a part of.
    • For example, if one transaction had 3 items and totaled $10, all three rows in the report for those 3 items will return $10 in the new "Transaction Total" column. 

In the Person Information section:

  • New rules/columns for "Person First Name" and "Person Last Name" have been added.
    • This means you'll now have a choice for returning person names in either one column or split into these two columns.  

 

Vaccine fields on license forms no longer required

 When adding a license to an animal from the animal's record, you will no longer be required to have a rabies vaccine entered on the animal's record in order to complete the license form. All of the vaccine-related fields are now optional on the license form. 

 

Other miscellaneous updates

  • Printed receipts will now display your configured footer text correctly.
  • When searching for animals and unchecking both the "show exact spelling matches only" AND the "show in custody animals only" boxes, the correct search results will now be returned. 
  • The spay/neuter certificates will display the selected surgeon's signature correctly, no matter whether you add the spay/neuter information from the Profile tab on the animal's record or via the Medical Summary subtab (under the Medical tab on the animal's record).

 


February 5, 2019

"Reply-to" on submitted application email alerts

If you are using the email alert option for submitted applications, the "reply-to" address on these emails will now be the email the applicant used to complete the application. This means you can simply hit "reply" on the email and respond right to the applicant. Previously, the "reply-to" email address was a Shelterluv email.

You can learn more about setting up your email alerts for submitted applications here

 

Return to Owner Subtypes

When you process a Return to Owner (RTO) outcome, you'll now see your RTO subtypes (if you have any configured) to choose from when you click the green "Return to Owner" button.

return_to_owner.png

 

This help article describes how to set up your outcome subtypes.

 

Pre-Intakes

When a pre-intake is completed, the animal's intake subtype will now display properly on both the animal record and in reporting. 

 

Licenses

When adding a license to an animal record, the "Vaccinated By" field will now correctly display the value that corresponds to the "Vaccinated By" information on the selected rabies vaccine.

 

iFrames

The iframes will now all display breed and sex values correctly in both desktop and mobile view.

 

API update

"Last Updated" timestamp has been added to the animals API response. Learn more about the API here.

 


December 18, 2018

Transfer Outcomes

When processing many transfer outcomes to the same partner at once, you can now use just one transfer outcome form for ALL animals that are part of that transfer. This should help make the transfer outcome process significantly faster, especially for those who do very big transfers. Here's some more detail on how this works:

Select all the animals you'd like to transfer out together, just like you've always done.

 

After clicking the gray "Complete Transfer" button, go ahead and complete the transfer form. At the very bottom of the form, check the box beside "Apply this form to all animals in this transfer group." Selecting this option will apply all of the information from your completed form to every single animal that you've selected for that transfer group. Just this one form and you're done!

transfer_out_form_2.png

 

Foster Person Records

The "Foster (Active)" attribute has been updated so that it will be automatically removed when a person no longer has any foster animals in their care, as expected.

 


December 6, 2018

Special Offers

Organizations who have enabled credit card processing now have access to special offers for your adopters. With our large customer base, Shelterluv is uniquely positioned to negotiate better discounts than individual organizations would be able to get, so we're using that advantage to share special offers for products and services for your adopters.

The special offer currently included is:

  • A free Chewy.com coupon to pet owners in the Stripe checkout flow for 30% off their first autoship order (we do not automatically share the adopter's info with Chewy.com).

This special offer will be sent out automatically to adopters after checkout in a separate email (there may be 1-5 minute delay).

Not seeing special offers in your credit card checkout process? This is a new feature, so if you started using Shelterluv before it rolled out, please contact us by emailing help@shelterluv.com.

 

Reporting 

Intake custom report:

  • "Original Source," "Transfer From," and "Transfer To" columns will now display partner values correctly.
  • Using "Attributes" as a rule on the report will now return values correctly.

Outcome custom report:

  • Using "Intake Type" as a rule will now return values correctly.

 

Person Records for Fosters

Returning a foster animal from a foster parent to the shelter will no longer cause any changes to that foster parent's existing attributes.

 

Treatments

We've added three new treatment route options:

  • affected area
  • affected eye
  • affected ear

 


November 7, 2018

Introducing the Shelter Animals Count report download

No more manual entry for your Shelter Animals Count reporting! You may have already heard that Shelter Animals Count has introduced an import tool for bulk uploading your monthly reporting numbers. As part of their roll-out of this new tool, we've added a new download option for the Shelter Animals Count report. The downloaded file is custom-formatted so that you don't have to make any changes to it before uploading to Shelter Animals Count.

Your monthly reporting process to Shelter Animals Count will now be this simple:

  1. In Shelterluv, run the Shelter Animals Count report for the month.
  2. Download the file using the green "Excel" button.
  3. In your Shelter Animals Count account, go to Add/Edit Animal Data > Import Data, and upload the file.

Shelter_Animals_Count.png

 

And you're done! We hope this helps make your monthly reporting to Shelter Animals Count very quick and easy. 

 

Iframe options without "Apply to Adopt" button

Shelterluv's iframes will now display animals WITHOUT an "Apply to Adopt" button when the animals have a status of "adoptable=no." With this update, the iframe can be a good option on your website to display non-adoptable animals, like stray and lost animals, or for rehoming purposes.

 

Doobert integration

We've partnered with Doobert to make it quick and easy to upload animals from Shelterluv to your Doobert account. The integration process involves Shelterluv's API and a special attribute used to mark animals as transferable. Learn more here.

 


October 30, 2018

With our release later this week, we will be introducing an update to our map search field that we wanted to share with you ahead of time so you know what to expect.

Recently, you may have noticed that when you try to search for an address while creating a person record or completing the stray intake form, the search field that integrates with Google Maps hasn't been working normally. Google Maps changed how their integration functionality works, while simultaneously increasing their prices substantially. We will be resolving this by updating to a different provider altogether for the map search. 

With this update, you'll still be able to:

  • type the address in the map search field and find the matching address in the auto-returned results
  • select the auto-returned result or click the blue "Find" button to auto-complete the field addresses
  • view the small map that displays the address with a pin
  • bypass the search field altogether and manually complete the address fields, if you prefer

The biggest difference that you might notice is that you may have to type a little more of the address into the search field for the correct result to auto-return for you.

Screen_Shot_2018-10-30_at_3.45.08_PM.png

 


September 27, 2018

We've been hard at work behind the scenes of Shelterluv, but we've still got a few updates to share with you this week.

 

Incomplete Applications Issue

We know several of you have been having issues with incomplete applications coming in from your adopter and foster applicants. We're very sorry for the inconvenience and frustration this has caused you. It was a particularly difficult bug to find and solve, as it was happening only intermittently and mostly (but not exclusively) when the application was submitted on Internet Explorer browsers. We've released an update that we think will resolve these issues. Please do let us know if you continue to see any more incomplete applications come in.

 

Reporting

"Current Status" has been added as a customized column and rule to the intake custom report. This will return the current status of the animal, even for animals in the report that are currently outcomed.

 

Emailing Fosters

When you use the "Filter for Fosters" option on the main People tab, the option to email selected fosters has been restored.

The "Filter for Fosters" can be used to find your fosters that are currently available to foster with available capacity. After you've enabled that filter, you can select the fosters you would like to message using the "Email Selected Fosters" button.

If you're not familiar with the "Filter for Fosters" or with emailing fosters, learn more about both in this help article

 

How to Reach Us

The small "Feedback" button on the right side of your screen has been removed because, unfortunately, it was no longer working correctly through Zendesk (the support platform we use to manage our Shelterluv help inbox).

For the handful of users who have used this option to contact us in the past, you can instead email us directly at help@shelterluv.com or submit a request here, which you'll also find in the top right corner of the Shelterluv Help Center under "Submit a Request."

 


August 9, 2018

Just a quick note this week to let you know that we've updated how API keys are generated. You're now able to generate multiple API keys at once. This is helpful for you if you'd like to use the API for more than one purpose.

For example, perhaps you'd like to use the API for both your website and for Maddie's Pet Assistant. You can now create separate API keys for each so that one won't have an impact on the other. 

Please note that the functionality of existing API keys was not impacted by this update. Your existing keys should all continue to work normally.

This article explains in a little more detail how to generate the API keys. Here's an overview of the API if you're not familiar with it yet. 

 

 

API_keys_2.png

 


July 12, 2018

Transfers between Shelterluv customers

Any new medical information added to an animal's record by the receiving shelter will no longer be visible on the source shelter's view of the animal's record.

 

When accepting a transfer from another Shelterluv customer, you'll now be able to select a transfer in subtype in the same pop-up where you choose a status and location for the newly transferred in animal.

Screen_Shot_2018-07-11_at_2.30.30_PM.png

 

Reporting

"Intake Person Attributes" has been added as a new column and rule to the intake custom report.

 

Several new additions have been made to the accounting custom report:

  • Age (Y/M/D), which will return the age of the animal associated with the transaction at the time the transaction was completed (added as both a column and rule)
  • Cash Drawer (added as rule, already existed as a column)
  • Fund / GL Code (added as a rule, already existed as a column)
  • Department (added as a rule, already existed as a column)

 

Treatments

Completing the treatment forms by tabbing through all the fields should now be possible. A few of the fields, like frequency, had been having trouble with tabbing.

 

In-progress or completed treatment cards on an animal's record will show you 10 doses at a time by default. You can view more of the previously completed doses (if any) AND more of the future doses (if any) simply by using the "show more previous doses" and "show more future doses" options.

Screen_Shot_2018-07-11_at_2.48.16_PM.png

 

Two new dosage options have been added for "pinch" and "dose."

 

Service Intakes/Outcomes with a Partner Organization

When accepting a service intake from another Shelterluv customer, you'll now be able to select:

  • the service intake subtype
  • the transfer contact person

Screen_Shot_2018-07-11_at_2.31.07_PM.png

 

When processing a service outcome to another Shelterluv customer OR to a partner that is not a Shelterluv customer, you'll now be able to select:

  • the service outcome subtype
  • the transfer contact person

Screen_Shot_2018-07-11_at_2.32.10_PM.png

 

Adoption Holds

Adoption holds will now be automatically released correctly when the animal is adopted by someone other than the person who placed the hold.

 


June 13, 2018

Summary Reports

Now when you run the Intake and Outcome quick reports, you'll see that they will first give you a summary table of the report. The rows of the report are split by intake types and subtypes. The columns of the report are split by species and age groups of each species. If you'd like to collapse the age groups or subtypes, simply click on that column or row header. If you'd like to view the full list of animals from the report, click on the blue "Show detailed report" button at the bottom of the summary table.

Screen_Shot_2018-06-13_at_4.21.57_AM.png

 

 

Transfer Outcomes

When completing a transfer outcome to a partner, you now have the option to email details of those animals to that partner. On the transfer outcome form, you'll now see an option at the very bottom for "Auto-email the documents for all animals in this transfer to the partner organization".  If you check this box and enter an email address for your partner transfer contact, the partner will receive one email for all animals in that particular transfer. 

Screen_Shot_2018-06-13_at_4.16.03_AM.png

NOTE: The email field is editable but will pre-fill for you with the email address you have saved for the partner's transfer point of contact.

The email sent to your partner will look something like this:

Screen_Shot_2018-06-13_at_4.15.05_AM.png

Each animal's name will link to a page where the partner can download the basic documents for that animal, including their:

  • complete medical history
  • treatment sheet
  • spay/neuter certificate
  • rabies certificate

 

Pop-up Memos for Transfer Intakes

In a previous release, we updated how memos displayed on animal records that were transferred between two Shelterluv customers. We have updated this further so that pop-up memos on a transferred in animal will no longer appear as a pop-up for the "receiving" shelter. These memos will now simply display on the animal's Memos tab for your reference. For the "source" shelter, the pop-up memo will still display as a pop-up, just like they originally added it.

 

 

Unassisted Death Outcome

You should now no longer have any issues completing an "unassisted death in custody" outcome on the same day an animal was intaked, whether or not your "Time of Death" field is enabled on your form. If you ARE using the "Time of Death" field, the only restriction here is that the time of death will need to be after the intake time. 

 

Search

Using the shelter ID, microchip number, and previous shelter ID search fields from the main search bar at the top of your screen will now correctly return transferred out animals. After entering the search, simply uncheck the "show in custody animals only" checkbox to see all out of custody animals matching the search criteria.

 

Treatments

All treatments functionality is now correctly tied to the "Prescribe treatments and procedures" permission.

The "route," "frequency," and template name fields have been enhanced further so that you can either:

  • scroll to select the value you're looking for
  • OR start typing the value you're looking for and select from the returned matches

 

Re-Intaking Animals

The microchip field will now pre-fill correctly for you when you re-intake animals that already have an existing record (and a microchip already on that record).

 

Stray Intake Date

You can now edit the intake date of stray animals from the animal's record. This means you can now edit both the "intake date" and "date found" fields for stray intakes.

 


May 24, 2018

Treatments

Completed treatments should no longer display as "next due" on the animal's "Complete Medical History" document. This seemed to be happening when the start date of a treatment was edited and the number of doses of that treatment changed.

The "Route," "Frequency," and "Template Name" fields have been updated from drop-down fields to fields that you can type in and quickly choose from matching results. This should help you even more quickly complete these fields.

The printed version of the treatments Tasks list will now correctly match what you see on your screen.

You can now choose (instead of just typing) a date in the past for the "Last dose date" field. (The only limit here is that the date must be after the treatment start date.)

 

Transfers between Shelterluv customers

When you receive a transfer intake from a shelter or rescue that is also using Shelterluv, any attributes on that record previously will be moved to a memo. 

Now certain types of information on your animal records will NOT be viewable by your transfer partner (who is also using Shelterluv) when you transfer an animal to them, including:

  • "private" memo types
  • categories
  • behavior checks, activities (playgroups), and assessments

Behavior Checks

A few updates have been made to the behavior checks functionality.

  1. There is now a "Show Overdue" option on the behavior checks Tasks list, so that you can review your overdue behavior checks.
  2. When you complete a behavior check from the Tasks list, you will now be able to easily add additional notes to that completed behavior check and schedule a follow-up behavior check if you would like. 
  3. Completed behavior checks on the animal's record will now include a column for "Examined by."

 

Reporting

The Length of Stay report has been updated to exclude intakes and outcomes with subtypes that are set to "count towards intakes/outcome numbers = no". 

The "Foster Activity" and "Foster Hours by Species" reports have been updated to correctly calculate the number of days that each foster animal is in the care of a foster. Also, the "Foster Activity" report will no longer drop the "Total Animals" column when printed.

In the treatments custom reports, there are now columns for "Dose Notes" and "Treatment Notes."

The "Licenses Issued" quick report and Licenses custom report will both now return the "Issue Date" of the license, instead of the date when the license was processed. 

 

Filter for Fosters

When you use the "Filter for Fosters" from the main People tab, you'll now see a new column returned in the results for "Current Fosters." This will list any animals that are currently in the care of your fosters for quick and easy reference.

You'll also notice a new "Last Foster Return" column. This column will tell you how many days it's been since the foster's most recent foster return.

All of the columns you see when using the foster filter are now sortable - just click the header column to engage the sorting.

 

Custom Medical Forms

Behavior checks and categories have been added as new field options to your custom medical forms. You'll now see these as section options when you create a new custom medical form:

custom_medical_forms.png

The fastest way to add these options to your existing custom medical forms right now is to re-create your existing custom medical form and include these options, and then delete your original form.

 

Miscellaneous

The new search bar on the Partners tab will now correctly display for all users, not just those with the "Configure" permissions.

 


May 10, 2018

Litters

You can now create a litter from all existing animals, regardless of whether they are in a litter already. On the records of animals that are not already part of litters, click the "Create Litter" button on the Medical tab, and you'll now see an option for "Add existing." This will start the litter with this animal and allow you to select other animals to add to it.

Also, now ALL animals in-custody, regardless of status type, will be available to add to litters.

TST_Stray_ts671___Shelterluv.png

Transfers between two Shelterluv customers

You can now delete your transfer outcome to another Shelterluv customer from your Record Management, up until your partner accepts the record. Once your partner has accepted the record, that record is theirs and the outcome isn't deletable on your side.

For animal records transferred between two Shelterluv customers, any memos added to the animal record by the destination shelter will no longer be visible by the source shelter.

 

Partners

You'll now see a search bar at the top of your Partners tab. This should be especially helpful for those shelters and rescues with a long list of partner organizations. Now instead of having to scroll down and load the list until you find the partner you're looking for, simply type the partner name in the search bar and choose from the returned results.

 

Applications

Applicant name and animal name have been added to the subject lines of auto-emails for submitted applications. This should help you more quickly find the application that you're looking for in your inbox.

 

 

Animal Record

You can now select a photo as a "cover photo" on an animal's record WITHOUT that photo being published to any of your aggregator uploads. Simply select "cover photo" and uncheck "publish" on the photo. 

When the microchip number field is configured to be required on your intake forms, you'll now notice that if you choose "Unable to Scan," "None Found," or "Did Not Attempt to Scan" for the microchip type, the microchip number field will no longer be required for you. You'll be able to save the intake form without having to enter any placeholder data in the microchip number field. 

 

Foster

You can now filter for your fosters by attribute. If you use the "Filter for Fosters" option on the Persons tab (via the filter icon on the top right side of the people list), you'll notice a new field for attributes. For example, if you're using people attributes to mark fosters for things like "bottle babies," you can now filter your foster list to find those particular people.

 

Reporting

The following column options have been added to the intake custom report:

  • Intake From(Street Address)
  • Intake From(City)
  • Intake From(State)
  • Intake From(Zip Code)
  • Intake From(Email Address)
  • Intake From(Phone Number)
  • Address Found (Street Address)
  • Address Found (City)
  • Address Found (State)
  • Address Found (Zip Code)

 


April 17, 2018

We have big news for this week's release - the enhancements to treatments are now live! Our team has worked very hard on these enhancements, and we're excited to get them into the hands of our users.
 
Here are the main highlights of these enhancements:
 

Treatment Options

We have combined non-drug and drug treatments into one master list that is standard in Shelterluv. You can still customize certain compounded drugs in Configuration. For more information on custom drugs, click here. If you're interested in seeing additional drug options, please e-mail us at help@shelterluv.com.
 

Completing Treatments

You can now complete treatments from an animal's record, either from the treatment sheet or the treatment card (as well as from Tasks). To learn more, click here.
 

Scheduling Treatments

Scheduling treatments now involves both time and date. The default times are set up in Configuration, but you can update these based on your shelter's needs. Tasks can now be filtered by time, which makes completing morning or afternoon meds much easier than before. To learn more about changing default treatment times in Configuration, click here. To learn more about using the upgraded Tasks interface, click here.
 

Treatment Quick Fill Templates

 Your treatment notes from Configuration have been migrated to quick fill templates. Quick fills are a great way to rapidly add treatments. We recommend you review your treatment quick fills in Configuration and update them as needed. Click here to learn more about using quick fills to speed up adding treatments.

 


March 22, 2018

Animal Information

1. When editing an animal memo, the text box in the pop-up is now much bigger to help make reviewing and editing a little easier. The text box will also scroll up and down if your memo is longer than the size of the box. Thanks for your feedback on this one!

 

2. You can now add existing animal records to a litter. You can do so from one of two places:

A. From the litter page

On the litter page, the "Add to this litter" button now has two options to choose from - "Add existing" and "Intake new." If you choose the first option, you'll land on a new page where you can select the animal(s) to add to the litter. 

litters.png

 

B. From the animal's Medical tab

Another way you can add existing animals to a litter is by going to the record of one of the animals already in the litter. On the Medical tab, you'll see an "Add to this litter" button with the same two options, "Add existing" and "Intake new."

You can learn more about adding existing animals to litters here

 

3. The diagnostic test section of custom medical forms has been updated to be a little more flexible when the section is marked as optional on the form. If values are mistakenly entered in the "Complete Diagnostic Test" section and then deleted, you should now still be able to submit the form. 

 

Configuration

1. Transferring animals and their records to partner organizations is especially easy in Shelterluv when that partner is also a Shelterluv customer. If you have partners that are also Shelterluv customers, we have made it a little easier for you to find those partners and add them to your configuration. When you search for the partner from the Partners section of the Configuration page, you'll now see current Shelterluv customers marked with a "star" icon. This will help you choose the correct partner so that you can transfers animals to and from that partner smoothly.

 partner_config.png

 

2. You can now edit and delete behavior plans from the Behavior Management section of your Configuration. 

behavior_plan.png

 


March 7, 2018

Animal Record

  • On an animal's record, you now can more easily edit memo text AND memo type of an existing memo. Just click the new "Edit" option to the right of the memo, and you'll see a new pop-up, where you can edit both the memo type and the memo text.

edit_memo_2.png

 

Shopping Cart / Transactions

  • The Shopping Cart Manager will now display the correct "Time Started" for each of your open shopping carts.
  • Transaction memos will now display on the person's record on the Purchases tab for easier reference.

Screen_Shot_2018-03-07_at_8.39.42_AM.png

 

  • When delivering documents at the end of an adoption transaction, emailing medical-related documents will send the updated versions of these documents to the adopter to download (previously adopters were seeing the old versions of these documents for download from the email). 
  • When choosing an animal for an adoption, the adoption subtype drop-down list will now scroll, so that it is much easier to view and select the correct subtype when you have many of them configured.

 

Reporting

  • The following have been added as new rules and customized columns to the outcome custom report:
    • Previous Shelter ID
    • Previous Shelter ID Type
    • Previous Shelter ID Issuing Shelter
  • On the animal entities custom report, the rule for "Location does not match" has been fixed so that it will return animals with a location that do not match the given rule values.

 


February 22, 2018

Reports

  • Location (which will return an animal's current location) has been added as rule to intake and outcome custom reports. Location was already a customized column option on these two custom reports. 
  • "Do not Call" and "Do not Email" have been added as customized columns and rules to the person entities custom report. These two rules/columns will look at whether you marked a person record as "do not call" and "do not email."

 

Adoption Holds

  • Status and location will be saved correctly to the animal's record when "no charge" option is selected. Sorry about that!
  • A few other small updates have been made to the adoption hold forms:
    • The "Location" fields will pre-fill with the animal's current location when placing a hold and releasing a hold.
    • The required fields on the forms are now marked with an asterisk.

 

Intakes from Partners

From your Partners tab, you'll see more options added to the green Action button for intake options from that partner:

  • Service in / Service out
  • Stray from

This will allow you to skip the extra step of going into that Partner's profile to start these additional types of intakes.

partner_action_button.png

 

We recently added the ability to change custody of an outcomed animal to a partner, and then transfer that animal back into your care. With this release, we added the option to change custody of an animal to a partner and then have the option to process the animal as a service intake, as well. Learn more about how to process these "re-intakes" with this help article

custody_change.png

 

Treatments

We've added a new treatment frequency for 180 days (6 months) called Q180D.

 

Animal Records Attachments

Emailing attachments from an animal's record have been improved so that when you have many attachments added to the record, you will be able to scroll to view and select from all attached files for emailing.

  

Record Management

Donations are now included in the Transactions tab of Record Management.

 


February 7, 2018

Digital Signatures for Owner Surrender,  Service Intake, and Return to Owner Contracts

When completing these intake and outcome options and adding a fee to the cart, you will now have the option to collect a digital signature for the contract. No matter what type of payment you process for the transaction, you'll see all the normal options for a digital signature.

 

Adoption Holds

You now have the option to process an adoption hold on an animal without charging anything and without having to go through checkout. Simply check the "no charge" box on the Adoption Hold form instead of choosing an adoption hold price group:

adoption_hold_no_charge.png

 

People records

We have removed the "Archives" on the People tab of the main home screen. Instead, all people records will load on the People tab itself. To view more people records, simply scroll down on the list. More records will automatically load with each scroll.

 

Custom Reports

  • Transferred out animals will now be included in the diagnostic tests custom report. The vaccines and treatments custom reports will be updated in the same way in future releases. 
  • We've added two new rules and customized columns to the outcome custom report:
    • cause of death (for unassisted death in custody outcomes only)
    • size group (will return the size group on the animal's record at outcome)
  • On the animal entity custom report, using a rule for Altered Before Arrival as "does not match 'yes,'" the report will correctly return animals with Altered Before Arrival values of no, unknown, and blank. 

 

Transferred Out Animals

When you first transfer an animal out to another Shelterluv customer, you'll see "Transferred Out - Pending Acceptance" as the status on the animal's record. Now, once the receiving shelter has accepted the transfer record, the status on your record will update to "Transferred Out." This way you have a way of knowing when your partner has received and processed the record for your transfer animals. If you're the shelter on the receiving side of the transfer, the first status you will see on the animal's record in your account is "Transferred In."

 

IFrame

The Shelterluv iframe was having some issues for animal "types" other than dogs and cats. These issues have been resolved, and you should now be able to use the iframe for all animal types without any problem.

 


January 18, 2018

Help Center

You'll now find a link to our Help Center in the main header bar for easier access to quick answers to your questions. Please let us know if there are any questions you're not finding answers for in the Help Center, and we'll work on getting those added.

 help_bar.png

 

Intakes/Outcomes

  • Unassisted death in custody outcome forms will now allow you to choose a foster parent as the location of death, as well as in-shelter locations.
  • For animals that are intaked as an owner surrender, you can now process a euthanasia outcome on the same day as the intake.

 

Animal Record

  • Emailing medical-related documents (complete medical history, rabies vaccine certificate, etc.) from an animal's record will now send the pdf version of that document with the newer layout as attachments to the email. This means that the emailed and printed versions of the documents will now be the same.
  • For feral intakes and outcomes, you'll now see the address where the animal was found and released displayed on the animal's record, under the History tab.
  • New species/breed options now available:
    • Dog breeds:
      • Mountain Cur
      • Queensland Heeler
    • Bird species:
      • Junco, Dark-eyed
      • Sparrow, Black-throated
      • Towhee, Spotted
      • Townsend's Solitaire

 

 

Reports

  • The Basic Animal Matrix report for Shelter Animals Count has been updated to exclude all intake and outcome subtypes that have been configured with "count towards intake/outcome numbers = No." 
  • Additional columns were added to the Euthanasia Details report:
    • Location
    • Performed by
    • Authorized by
    • Assisted by
    • Method
    • Route
    • Euthanasia Memo
  • New customized column options have been added for the outcome custom report:
    • Outcome associated person contact information (address, phone, and email)
    • Previous intake associated person contact information (address, phone, and email)
  • The animal entity custom report will now display animal weights correctly. 

December 20, 2017

New Stray Intake Flow

You can now re-intake a previously outcomed animal as a stray intake. No matter whether the animal was previously adopted, transferred, returned to owner or otherwise, you will now find an option to intake the animal with a "Found as Stray" option from the person or partner with which the animal was outcomed.

For example, if the animal had previously been adopted, returned to owner, or a service outcome, find that owner's record and navigate to the Animals tab. Find the row for the appropriate animal, click the green Action button and select "Found as Stray." That will take you right into the stray intake form. You will find a similar flow from the partner's page if the animal was previously transferred out.

You'll see a new field at the very top of the intake form for "Associated Person." This field is to indicate who found the stray animal. Start typing the person's name and you'll see matching results returned to choose from. If the person doesn't have an existing record, choose the "Add new person" option, and you'll be given the person fields to complete right there.

From there, complete the stray intake form like normal, click "Next," and the stray intake will be completed.

Screen_Shot_2017-12-20_at_8.21.45_AM.png

 

Status Review

We've added new functionality for setting review dates for a certain status on an animal. This could be used for many different types of things where you need to be reminded of some update an animal will be ready for in a given number of days.

For example, an animal may be on a stray hold for the next five days, after which you'd like to make the animal available for adoption. You can add a review date to the animal's record, tied to their current status, for five days from now. In five days, that animal will display in a new task list called "Status Review" as a reminder for that stray hold ending. From that task list, you can select the animal and update the status, which will clear the review date off of the animal altogether.

You can add a review date to an animal from the Processing tab and Status subtab of the animal's record. 

review_date.png

 

You'll be asked to simply add a date for when you'd like the animal's status to be reviewed and an optional memo field, which will display on the task list with that animal.

Screen_Shot_2017-12-20_at_8.28.57_AM.png

 

If you navigate to the Tasks page (via the gear icon in the top right corner OR the checkmark icon in the header bar at the top of your screen), you'll see a new tab called "Status Review." Here you'll see a list of animals that have a review date within the date range you select. You can clear their review date by selecting the animal and using the blue "Update Status" button to update the animal's status. The animal will be automatically cleared off this list (and their review date removed) once the status is updated.

NOTE: Updating the status of the animal BEFORE their review date will wipe out the later review date altogether also.

status_review_2.png

 

 

Adoption Holds

Once a person has placed an adoption hold on an animal, that animal's record will now display with that person's name to help make this information easier to find.

on_hold.png

 

Configuration

  • Petfinder has updated its attribute options in the auto-uploads. Our current uploads will set your publishable animals as "unknown" for the "good with dogs, cats, and children" attributes. We are looking into how we can give you more control over how these attributes are passed to Petfinder on an individual animal basis.
  • The Contract Manager section of Configuration has been updated to display better in all browser types.
  • Updating items or adding new items in the Application Builder section of Configuration should no longer move the order of items around unexpectedly. 
  • Owner surrender applications for animals other than dogs and cats will now display fields for species and breeds correctly.

 

Animal Records

  • Transfer partners for animals that have been transferred in and/or transferred out should now display correctly on the animal's Caretaker history.
  • Emailing uploaded attachments from an animal's record should work without any issues now.
  • You will now be able to edit names of animals that have been returned and processed directly into foster care without any issues.
  • Rabies certificates will now display the shelter's information in the owner fields when the animal is in your custody.
  • Two new previous ID types have been added, "brand" and "band."

 

Length of Stay Report

The Length of Stay quick report has been enhanced in a few different ways:

  • It will display days onsite and days available correctly when exported to Excel.
  • It will include all in-custody animals (when you're using that very first calculation for all in-custody animals), no matter how long ago they were first intaked, even if that is many years ago.
  • It will display "Foster" as an animal's location if the animal is currently in foster, instead of N/A.
  • It will also display "Transferred Out" as the location of animals that have had a transfer outcome, instead of N/A.

 

Miscellaneous Updates

  • The playgroup (behavior activity) task list has been enhanced so that it should load faster than it did previously.
  • People records have been optimized to load documents and attachments faster when you click the paper clip icon.

 


December 7, 2017

New custody change options

Owner to Owner: Ownership of an animal can now be transferred to a new owner for animals with service out and return to owner outcomes. This functionality already existed for adopted animals. Learn more about how to make these ownership changes here

Owner to Partner: Animals that are in an owner's care can now be updated to be in the care of one of your partner organizations (similar to how you can transfer custody of an animal from one owner to a new owner). This custody change will allow you to subsequently transfer the animal into your care from that partner. (NOTE: Right now, this functionality will only be an option if the partner organization is NOT a current Shelterluv customer.)

You will find this custody change option from the current owner's record on the Animals tab. Choose "Transfer Custody to Partner" from the green "Select" button. Then you'll be asked to complete a short form about the custody change. Then you'll see this animal displayed on the partner's page under a new tab called "Custody Changes." From there, you will see an option to transfer the animal back into your custody.

owner_to_partner.png

 

Checkout

When you're selecting an animal for an adoption, you may have noticed that certain animals will have a cart icon and cannot be selected. This means that another user has already added that animal to a cart for an adoption. If the payment process has already been started on that user's cart, only that user will be able to complete, edit, or delete that cart. 

With this week's release, this icon will now display with the user's name so that you can easily determine who started that cart. This way you know who to talk to if the animal needs to be cleared out of the cart.

Screen_Shot_2017-12-05_at_8.04.45_PM.png

 

Reports

We have built a new event custom report type for completed diagnoses. This report will return animals with a new diagnosis within the given date range. The customized columns on the report include basic information about the animal, the details of the diagnosis for that animal, as well as intake and outcome information.

The Length of Stay report has been updated to include the ability to exclude individual animals from LOS calculations if you so desire. Just simply uncheck the box on that animal's row of the report. 

 

Documents

After an animal has been adopted, medical documents will now all include the owner's information, including name, address, phone number and email. This update includes documents for the complete medical history, memos, vaccines, and treatment history. (The rabies and spay/neuter certificates already worked this way.)

If you've configured a receipt footer, this footer should now display on all receipts, both printed and emailed. 

 

Memos

We've fixed the memos so that after being saved, they will immediately display on the animal record, instead of requiring a page refresh. 

 

Medical

A new treatment frequency has been added for 60 day intervals (Q60D).

We've made some updates on the vaccine task list so that it should load faster for you now, especially when using the filters. 

 

Configuration

In the General Shelter > Contract Manager section of the configuration page, the contract text editor has been updated in a few small ways:

  • The text box has been updated to be much wider so that you can more easily add, edit and review your contract text.
  • When you try to use the cut/copy/paste options, you will now be alerted if your particular browser doesn't support this functionality. If it doesn't, you can use keyboard shortcuts instead (control/command + X = cut; control/command + C = copy; control/command + V = paste). 

 

Applications

We've made formatting updates to the way in which copied applications will be displayed when pasted (via the "Forward This Application" in the Application Manager). We hope this updated formatting will make these applications easier to read at a glance.

 


October 11, 2017

Applications

You now have the option to receive an email for each of your submitted applications. This can be configured via General Shelter >> Application Builder. Choose the application type, check the box beside "Auto-email submitted applications", then enter the email(s) that you would like to receive completed applications of that type. 

 Screen_Shot_2017-10-11_at_6.09.55_AM.png

 

Intake Forms

When you're processing an intake for an animal directly into foster, the "Foster Parent" field has been updated to be a little more flexible in who it will return as a foster parent in your shelter. It will now return foster parents who either have the "Willing Foster" attribute OR the "Foster (active)" attribute (which denotes foster parents who currently have foster animals). Hopefully this makes the foster process just a little bit easier for you!

 

Animal Record

An animal's documents will now include all previous contracts for adoptions, adoption returns, and owner surrenders, when an animal has been intaked and outcomed more than once. The person associated with each contract will be noted with the person's ID number immediately after the contract name.

Screen_Shot_2017-10-11_at_6.07.21_AM.png

 

Edit Multiple

Adding multiple attributes via Edit Multiple has been enhanced in two ways:

  1. You can now add disclaimer text to animal records via Edit Multiple, when you are adding attributes.
  2. The attributes option in Edit Multiple will now work correctly from litter pages as well.

 

Bug Fixes

  • We've made some performance optimizations to the a nimal entities custom report so that it will run more smoothly again for your selected time range without timing out.
  • The treatments events custom report has been fixed to return completed treatments correctly.

 


September 27, 2017

We have many updates to share with you from this week's release, the biggest of which are the addition of a new "archive" option in the Application Manager, and "edit multiple" functionality for animal attributes. 

 

Applications

  • We've introduced a new "archive" option to better organize all of your applications in the Application Manager. Pending and "In Process" applications can now either be accepted, rejected, or archived. You can still choose whether or not to create a person record when archiving an application.Screen_Shot_2017-09-26_at_6.57.24_PM.png
  • The "pick a number" type application questions have been updated to accept values up to 99 to help make this item type more useful for different types of questions.

 

Edit Multiple

  • You can now select multiple animals from the main Animals tab and add one or more attributes to their records all at the same time. This can be completed via the "Edit Multiple" functionality, which you can open by selecting the correct animals and then clicking the pencil and square icon at the top right corner of the animals tab.
    • NOTE: Adding disclaimer text to an animal's record via an attribute is not yet available for the "edit multiple" functionality. This functionality will be added soon. 

add_attributes.png

 

People Records

  • We have updated how the system-generated foster attributes will work on an animal's record.
    • "Foster (active)" attribute will now only display on a person's record when they currently have a foster animal in their care.
    • "Willing foster" attribute will automatically display on a person's record once an active foster no longer has foster animals in their care. This attribute can still be manually added or removed from a person's record whenever you would like to do so.

 

Animal Records

  • The rabies vaccine printout has been updated! This printout now matches the standards set by the NASPHV.
  • AKC Reunite has been added as an additional microchip issuer option.

 

Intakes

  • We've made a small enhancement to the owner surrender and service intake flows. When the intake is a new animal, the "here" text on the person's record where you need to click to start the intake form has been slightly modified to be a little easier to find.
  •  When intaking multiple littermates, the "Intake Asilomar Condition" and "Condition at Intake" fields will both now pre-fill with the values that you've entered in the previous littermate's intake form. All other fields on the intake form already pre-fill in this same way.

 

Configuration

  • In the medical Configuration, clinic contact information, including address, email, and phone number, are all now optional fields.

 

Bug Fixes

  • Duplicate animal records displaying from the main Animals tab should now be resolved. 
  • When an animal is returned from a foster, a "Foster's Notes" memo will now only be added to the animal's record if a memo is entered on the foster return form. 
  • You can now add a new transfer point of contact to a partner's profile page without replacing the original contact displayed on the partner's profile. The new transfer of contact will simply be added to the table as an additional contact. 

 


August 29, 2017

Animal Record & Documents

  • Check out some of our new medical record printouts, including the complete medical history, treatment sheet history, memo history, vaccine history, and spay/neuter certificate. You'll still find all of these documents behind the paper clip icon on the animal records. More printout updates will be released in the coming weeks.
  • "USDA" has been added as a microchip issuer option.
  • "Eartag" has been added as a previous shelter ID type. 
  • "Age today" field has been updated to go up to 99 years.

 

Aggregator and Microchip Upload Confirmation

In Configuration, you'll now be able to immediately test your entered credentials in your configuration for the aggregators (Petfinder, Adopt-a-Pet, and Rescuegroups) and Found Animals microchip registry. Simply click the blue "Save" button, and you'll see a few pop-ups that give you an update on whether a connection was successful or unsuccessful. If unsuccessful, double-check the credentials that you've entered for the upload. Learn a little more about how to find the correct credentials here

 Screen_Shot_2017-08-29_at_4.21.29_AM.pngScreen_Shot_2017-08-29_at_4.21.18_AM.png

 

Donation Updates

When you process credit cards through Shelterluv, we can now update the donation page for you to display dog-only or cat-only donation descriptions. The default version will display a combination of both cat and dog donation descriptions. Let us know if you'd like your donation page to be made dog or cat only by emailing help@shelterluv.com.

If you're not already using Shelterluv's credit card processing and you're interested in getting started, please email us at help@shelterluv.com.

 

Reports

  • "Previous shelter ID" and "previous shelter ID type" have been added as rules and customizable columns to the animal entity custom reports. 

 

Bug Fixes

  • The partners tab should now load a bit faster and will display in order of most recent transfer. This order will be maintained as you scroll to load more partners. 

 


August 17, 2017

Medical Tasks

To help you complete treatment tasks, you can now group animals based by location on the task list. An easy to read, printable task list of this new view is also available.

location_view2.png

 

Diagnostic tests tasks can now be edited from the tasks list by clicking on the test name. You can edit the scheduled date, the test type, and the supervising veterinarian, or delete the test altogether.

edit_dxt_tasks.png 

Animal Records

  • When new medical data, like rabies vaccinations or spay/neuter information, are added to an animal's record, the corresponding printouts will appear immediately on the animal's record without needing to refresh the page. 
  • Jpeg files will now be accepted as uploaded photos on an animal's record. Previously, jpg was accepted but jpeg was not.

 

Custom Forms

Custom medical forms have been added as an option for pending intakes after you complete the intake form. 

 

Reports

Several columns on the intake and outcome custom reports have been updated so that their values are calculated at the point of intake and at the point of outcome. On the intake custom report, the columns called Age (months) and Age Group will now return the animal's age in months or age group at the point of intake (instead of present age group). 

 

Displaying animals on your website

Shelterluv's iframe has been updated so that it displays photos in the exact same ratio as they are displayed on an animal's record. 

 

Bug Fix

Editing "other" treatments from an animal's record will no longer create an additional treatment on that record.

 


August 2, 2017

Partners

  • Submitting a new partner organization will now be much faster and more streamlined. Upon submitting the new partner organization and their details, you will immediately see the partner added to your Partner list and you can immediately start using that partner for intakes and/or outcomes, rather than having to wait for it to be added to our database. 
  • The Partners tab should load much faster now. To load more of your partners, simply scroll down to the bottom of the page. 

 

Medical

  • The custom medical forms that we released last week have already received their first enhancements! The custom forms can now be accessed via:
    • the born in care intake flow.
    • an animal's record (you will now see a blue "Custom Form" button from the Medical tab > Medical Summary subtab).
  • You can now complete multiple diagnostic tests at once from the Tasks list. Simply select the tests and click the Complete button to add results in bulk. Note that this will only be an option when you select multiple of the same TYPE of test. You will receive an error if you try to complete different types of tests at once that have different result options. 

 

API

  • Previous shelter ID has been added to Shelterluv's people API. 

 

Bug fixes

  • "Other" treatments will now save correctly when completed from Edit Multiple.
  • In intake custom reports, Age (Months) will now return data correctly when used as a rule to the report. 

 


July 25, 2017

New Feature: Custom Forms!

You can now quickly edit and add to an animal's record all from one screen by using custom medical forms! Add age, microchips, locations, vaccines, treatments, memos, physical exams, and more with one click. Using custom forms, you can pick the fields you would like to complete without tabbing back and forth in an animal record. Custom forms may be most useful for you during intake or recheck exams for a specific reason (e.g. URI recheck).

To learn more about how you can use these forms and where you can access them, check out the article here.

These forms are shelter-configured and very flexible. Learn how to set up your own custom medical forms here.  

Screen_Shot_2017-07-24_at_5.10.21_PM.png 

 

Exports

We've added the following fields to our animal API:

  • Associated Person 
  • Foster care start date
  • Microchip number
  • Microchip issuer

You can learn more about Shelterluv's API with this overview and these detailed specifications.

We have also added a new microchip auto-upload option for SmartTag microchips. This auto-upload can be set up in a very similar way as our other auto-uploads, via Configuration. Learn more about how to do that here

 

Reporting

We have added a new customized column in accounting custom reports for "Stripe charge ID". If you're using Shelterluv's payment processing, this column will help your accountant reconcile transactions from your Stripe account with those same transactions recorded in Shelterluv.

 

Bug Fix

Intaking an animal directly to a foster parent via the intake form will now process the animal's location correctly, with the foster parent's name.

 


July 11, 2017

Multiple Transfers

You can now easily transfer out multiple animals at one time. When you're choosing the animals to transfer out, you'll now see that you can choose more than one animal by clicking "Transfer Out" for each. Once you've selected all the animals you'd like to transfer out, simply click the gray button for "Complete Transfer". 

transfer_multiple.png

You'll then be taken right into the transfer outcome forms for each animal that you selected, one after another. 

Medical 

  • You can now backdate a surgery when you're completing the surgery from the Tasks page. 
  • Rabies certificates for animals currently in foster will now display with "No Owner on Record" in the Owner Information section of the certificate. 
  • When administering a rabies vaccine, Supervising Veterinarian will now be a required field to complete on the vaccine form.  

Reporting

  • Foster address fields (street address, city, state, and zip code) have been added to customized columns and rules to the animal entities custom report. 

Intakes

  • Intake Date field has been added to Feral/Wildlife intake forms. 

 


June 28, 2017

Animal Records

  • We have added a new dog breed option to our breed list: "Mixed Breed (Medium)". This means you now have the option to choose mixed breed of three different sizes: small, medium, and large.
  • After an animal is adopted, the adoption contract will now remain exactly as it was at the time of the adoption. This means that any subsequent changes to your adoption contract or subsequent changes to the animal's record will not be reflected in that adopted animal's adoption contract. 
  • If your shelter or rescue is using the "pre-intake" functionality, you will now be able to change the names of pre-intake animals before completing their intake.
  • Intake date has been added to the records of born in care animals. You will see the intake date on the Profile tab of the animal's record. Clicking the green "Edit Record" button and then clicking on the intake date will allow you to edit this date after the intake is already completed.

 

Add Multiple Memos

  • You can now use Edit Multiple from the Animals tab on the homepage to add the same exact memo to multiple animals.

edit_multiple_memos.png

 

Shopping Cart

  • We have added a search bar on the "Items for Sale" page that you see as the first step in processing non-adoption transactions. This should be especially helpful for those shelters and rescues who sell many different types of items at their checkouts, which can make this page a long one. 

Screen_Shot_2017-06-27_at_2.52.09_PM.png

  • If you're using transaction-level discounts in any of your shopping carts, you'll now be asked for the discount reason earlier in the checkout flow, right after the cash drawer pop-up. This updated flow helps accommodate these discounts no matter how the member of the public would like to pay for their transaction.

 

Application Manager

  • We have further enhanced our duplicate record prevention so that when you accept or reject an application and create a new person record, the system will double-check that the submitted phone number and email address aren't already on an existing record as a secondary phone number or secondary email address. This will help to further reduce the number of duplicate people records created in the process of accepting and rejecting applications.

 

Medical

  • Vaccines will now display in an updated order on an animal's record based on "date completed" or "date scheduled". These vaccines will display in the following order, from top to bottom: overdue, scheduled, then complete/incomplete vaccines. Any newly completed vaccine will display as the very first of the completed vaccines, while any newly scheduled vaccine will display as very first of the scheduled vaccines. 

 

Reports

  • The Detailed Transaction Report will now display correctly across columns when there is no credit card number on a transaction.
  • The column widths of the intake and outcome event custom reports have been widened so that these reports are more readable at a glance. 

 


June 13, 2017

Checkout/Shopping Cart

  • When processing a refund for a transaction, you will now see a new pop-up for the cash drawer. This will allow you to indicate at which cash drawer the refund was processed. This cash drawer will display in accounting reports with the refund. 

Screen_Shot_2017-06-12_at_10.22.46_AM.png

  • Item-level discount reasons will now display correctly as memos in accounting reports. 
  • Hiding the adoption contract from displaying via Configuration will now correctly hide the contract from displaying to adopters in the checkout process. 

  

Animal Record

  • If you've mistakenly added a secondary breed to a dog, you can now easily remove that secondary breed via the animal's record. Simply click the green "Edit Record" button then click the secondary breed field. On the secondary breed field, choose the very first option on the breed list, the default field "Select Secondary Breed". Saving this will update the secondary breed field to be empty.
  • "Private" memos have been fixed so that they do NOT appear on the memo print-out from the animal's record, and they will not be visible to users without the permission to create and edit animal records.

 

Reports

  • We've added a new "current snapshot" option on entities custom report, which will be especially useful when you want to see animals in your custody at the exact moment of running the report. In comparison, if you use current date for beginning and end/date, animals that started the day in your custody but have since left at some point in the day from your custody would still be included in the report. These animals would NOT be returned in the "current snapshot".

current_snapshot.png

  • Fund and Department are now displaying correctly on various accounting reports.
  • Exporting accounting reports to Excel will now export currency columns with the correct currency formatting.
  • The accounting custom report now has email address and animal ID as options for rules and customized columns. 

 

Medical

  • In Configuration, there are currently options to build templates for physical exams, vaccines, and diagnostic tests. We've renamed these templates slightly to "quick fill templates". We hope that this more descriptive name will help clarify how these templates can be used. 
  • The medical memos on the Medical Summary tab have been updated to retain the memo's paragraph formatting. This memo will now exactly match the way the memos display on the Memos tab.

 

Application Manager

The foster application disclaimer that the applicant agrees to by submitting their application will now be displayed with each submitted application in the Application Manager, at the very bottom of the application.

 


May 31, 2017

Owner Surrender Application

We have added a new type of application for owner surrenders! You will find three versions of the application in the Application Builder section of Configuration. These applications can be used in the exact same way as the other applications - questions can be set up, a disclaimer can be added, they can be shared via a special URL, and submitted applications can be managed via Application Manager.

Screen_Shot_2017-05-31_at_8.10.10_AM.png

 

Pre-Intakes

It is now much easier to view all pre-intake animals all in one place AND complete the intake of more than one pre-intake animal at a time.

If your shelter or rescue creates pre-intake animal records, you will now be able to use the status filter on the Animals tab on the main homepage to see all pre-intake animals at once. Simply choose the status your shelter or rescue uses for pre-intake animals from the status filter. 

Screen_Shot_2017-05-16_at_2.05.41_PM.png

From there, you can complete the intake of one or more of the pre-intake animals using the "Edit Multiple" icon. If you select the animals for which you'd like to complete intakes and click the "Edit Multiple" icon, you'll see a pop-up that asks for the intake date, as well as the animal's new location and status to complete the intake.

Screen_Shot_2017-05-16_at_2.09.33_PM.png

If you have a litter of pre-intake animals, you will also be able to complete their intakes all at once via Edit Multiple from their litter page. 

To learn more about pre-intakes, check out this article.

 

Search

When using the main search bar to search for animal records, the default search will now ONLY return animals that are currently in your custody. To see all animals that match the search (and not just those in your custody), you can unclick the new checkbox that says "show in custody animals only". This should help you find the record you're looking for just a little bit faster. 

 in_custody_search.png

 

Behavior Activity

When you enable behavior activity (also referred to as playgroups) on an animal's record, you now have the option of noting certain animals that have personality conflicts with the given animal. These noted animals will display on the Behavior Activity tasks page for easy reference when you're putting the playgroups together. 

Screen_Shot_2017-05-31_at_8.08.15_AM.png 

 

 

Physical Exams

You can now delete completed physical exams. Simply click the three-dot icon in the top right corner of the physical exam card and click "Edit". The exam form will open from the right side of your screen. If you scroll to the bottom of the form, you'll see "Delete" in red.

Deleted exams will still be visible on the animal's record but will be moved to the very bottom of the page and will be inactive.

delete_exam.png

 

Reports

  • Born in Care will now display as a rule option in intake and outcome event custom reports.
  • The accounting custom report will now return addresses, including apartment numbers, correctly.

 

Please let us know if you have any questions by emailing help@shelterluv.com.

 


May 24, 2017

Here are the details of this week's release:

Reports 

Quick reports now include a short explanation for the report that includes a brief description of the report and a few details on the report query. This information should help clarify exactly what you're looking at with each report and how it's run. 

 Screen_Shot_2017-05-24_at_8.03.32_AM.png

 

"Original Source" has been added as a rule and customized column to outcome event custom reports. On intake event custom reports, the "Original Source" rule and customized column have been updated to display the partner name for transfer intakes and service intakes from partners. For all other intake types, this field will simply display the intake type. 

The Deposits Taken accounting quick report now includes a new column for transaction memo.

 

Partners

After you add new transfer points of contact on a partner's page, you are now able to edit this information. You can add (and edit) transfer points of contact to a partner by going to the Partners tab, clicking on the partner's name, and then navigating to the Profile tab. 

transfer_edit.png

 

Please let us know if you have any questions by emailing help@shelterluv.com. 

 


May 17, 2017

Transfer animals back in that have been transferred out

After you've transferred an animal out to a partner, you are now able to easily transfer that animal back in to your custody. This can be completed via the Partner's page from the "Transfers To" tab. 

transfer_back_in.png

(NOTE: This functionality is only available when the partner shelter is not also a Shelterluv customer. If the partner is also a Shelterluv customer, transfers back and forth were already quite easy and have to be initiated by the sending shelter).  

Check out this article for more detail on how exactly you can transfer an animal back in to your shelter or rescue.

 

Document delivery to adopters

Now when you email important documents to adopters after processing an adoption (or other types of transactions), only ONE email will be sent for all selected documents, rather than flooding the adopter's inbox with a separate email for each document. From that one email, they will be given a link that will direct them to a page from which they can download each document. 

 

 

Filters added to Foster page

When you're moving an animal to a foster parent, you will now see filter options on the Foster page for animal type, status and location. This should help make it a little easier to find the animals you're looking to move to a foster parent. 

Screen_Shot_2017-05-16_at_2.10.40_PM.png

Reporting

  • The Length of Stay quick report has been updated so that you can look at LOS in a few different ways:
    • All animals currently in custody
    • Animals that had an outcome during the selected time period (outcome based)
    • Animals that had an intake during the selected time period (intake based)
    • Days animals were in care during the selected time period (care day based)

 

Questions? Please feel free to email us at help@shelterluv.com.

 


May 11, 2017

Upgraded functionality: Appointment scheduling!

You can now use Shelterluv to schedule appointments for two different types of events: recurring events and one-time events.

  • Recurring events are events that consistently occur at the same time on the same day over time. An example might be a spay/neuter clinic that your shelter or rescue holds every Saturday morning between 9 am and 2 pm. Members of the public can book appointments for this type of event via a general URL. Your organization could share this URL however you'd like - via an email, behind a button on your website, etc. 
  • One-time events are more one-off appointments that you want to make with some person in particular. For example, maybe you'd like to schedule an appointment for a foster parent to pick up their foster animal. Members of the public can only book an appointment for this type of event when an invitation is sent specifically to their email address (which you enter when scheduling the appointment).

Both types of events will integrate seamlessly with a Google calendar. You can learn more about setting up these events here. And this article will walk you through how exactly to schedule appointments once you have the events set up and ready to go. 

 

Document updates

  • Age, weight, and spay/neuter status are now included as fields on rabies certificates.
  • Secondary breeds have been added to printouts for medical history, spay/neuter certificates, and rabies certificates. The secondary breed will display together with the primary breed, separated by a forward slash (e.g. Retriever, Labrador / Mixed Breed (Large) ).
  • "Mixed" field has been removed from medical history and spay/neuter certificate printouts. 

 

Please let us know if you have any questions by emailing us at help@shelterluv.com.

 


May 4, 2017

Owner Transfers

We know that sometimes after animals in your care are adopted, they end up with a new owner for one reason or another. Shelterluv now has functionality to support these changes in owners after an animal has been adopted. Learn more about how to do this here

 

Adoption Holds

Adoption holds have been updated to be more flexible and useful for the different types of holds different shelters and rescues might use. Learn more about those updates here

 

Applications

We've updated so that applications are now split across two screens. The first screen will include Shelterluv's default basic contact information fields. The second screen will contain all the items that your shelter has added for the application. This will help alert the applicant to any errors with duplicate emails or phone numbers BEFORE the applicant has completed your shelter-created application questions.

 

Reporting

  • Date of Birth has been added as a rule and customized column to intake event custom reports.
  • The Procedures and Surgeries event custom report will now align columns correctly when attributes are added as a customized column.

 

Medical Tasks

For treatment tasks on the Tasks page, clicking "Show overdue" from the Treatment View will now display overdue treatments from over the last two weeks. This limitation will help these tasks load much faster. If you'd like to see overdue treatments further back than two weeks, simply use the date fields to choose an earlier date.

 

Sneak Peek of What's Coming Soon:

  • New event scheduler functionality: We'll be adding brand new functionality that will allow you to create and schedule two different types of events, recurring and one-time events. 
  • Pre-intake updates: With these updates, you will be able to use filters to more easily find pre-intake records, and you will also be able to complete the intakes for multiple pre-intake records at once (especially helpful for litters).
  • Transfer in and out updates: Animals that have been transferred out will be able to be easily transferred back in with the animal's existing record.

 


April 26, 2017

 Here are the details for the updates we released this week:
 
Reporting
  • You can now run custom reports on diagnostic tests based on the test result. For tests with multiple results (e.g. FeLV/FIV), you can search for only certain results such as cats that were positive for FeLV.
    • For more details on running diagnostic test custom reports, check out this article.  
  • The Location Survey report will now display locations in the same order as configured in Configuration, rather than in the order in which the locations were initially created. This should help make this report just a little easier to use.
 
Born in Care Intakes
 
In the Born in Care intake flow, a few additional fields will now pre-fill for all subsequent littermates based on what is entered for the very first littermate. This should help make intakes of these litters that much easier. The fields that will now pre-fill include:
  • Species
  • Primary breed
  • Age group
  • Age today
  • Intake Into (shelter or foster)
    • Foster parent if "foster" is chosen in above field
    • Shelter location if "shelter" is chosen in above field
 

API update

A new endpoint has been added to the Shelterluv API that will return only events related to a particular animal (/api/v1/animals/<animal-id>/events). This avoids having to loop through all animals and events in order to get to a specific animal with the already existing events endpoint. More details on the API can be found here and here

 
Bug fixes
  • When changing the location of multiple animals via Edit Multiple, we've updated so that all location levels will display, even if you're also updating the status of these animals at the same time.
  • When an animal has more than one behavior assessment on their record, all assessments can now be edited, not just the most recent one entered. 

 

If you have any questions or concerns, please don't hesitate to email us at help@shelterluv.com.

 


April 12, 2017

Status

In Configuration, Status has been updated to be a little clearer. Now you'll see that statuses are arranged in two buckets - "In Foster" statuses and "In Shelter" statuses. "In Foster" statuses are those that are set up as "in foster=yes". "In Shelter" statuses are those that are set up as "in foster=no". This distinction is one of the most important distinctions in status types, so we hope this helps make it a little bit easier to set up and understand your statuses. 

We know status is something that can be confusing at times, so please let us know if you have any status questions by emailing us at help@shelterluv.com.

 

Checkout

We've added some extra help text in our credit card checkout flow. This help text is meant to explain the different ways you can process a credit card and what each option on the pop-up involves. This should be especially helpful for any newer users who are getting the hang of the checkout flow.

Screen_Shot_2017-04-12_at_7.53.58_AM.png

 

 Medical

  • We've updated the "Given by"/"Performed by" free-entry text box in medical interfaces to be a user drop-down instead. Just type the name of the user you want to have in this box and it will autofill. This applies to many different medical interfaces, including:
    • Adding a diagnostic test, vaccine, physical exam, or treatment from an animal's record
    • Marking medical-related tasks as complete
    • Editing multiple vaccines, treatments, exams or diagnostic tests  
  • You can now add a vet's license number in Configuration. If you select a vet with a license number as the supervising vet for a rabies vaccine, that license number will display on the rabies certificate.
  • Medical History print-outs are now fixed to print better in portrait mode.
 
NEW - Sneak preview of what's coming soon
We're working on many different requests, new features, and enhancements at any given time, so we'd like to try something new and give a little bit of a heads-up on the bigger things that we expect to release soon, likely within the next few weeks. Please note that a sneak preview is truly meant to be a small preview and NOT an exhaustive list of all that we expect to release. 
 
The below are two examples of things we expect to release soon:
  • Owner Transfers: We know that sometimes after an animal is adopted, that animal can end up with a different owner at some point. With this coming update, you'll be able to easily transfer ownership of an animal from one person to another.
  • Adoption Holds: Our adoption hold flow is in the process of getting updated to help make it much more flexible for the different needs of shelters and rescues.

 

Please let us know if you have any questions on this week's release or otherwise by emailing us at help@shelterluv.com. 

 


March 30, 2017

Here are the details of this week's release:

 Animal Records & Intakes

  • You will now receive a warning pop-up if you move an animal into a location that will exceed its given capacity with that additional animal. This is only a warning, not a blocker. You can still move the animal to that location if you'd like to by clicking the "Proceed" button. Capacity of all of your locations can be managed via Configuration.
  • You can now add, edit, and delete multiple microchips on an animal's record.

 Screen_Shot_2017-03-29_at_11.26.18_AM.png

  • Service intake contracts will now print with the correct margins. 

 

Reports

 "Condition at intake" has been added as a rule and column to intake event custom reports.

 

Shopping Cart

The transaction memo pop-up has been added to the checkout flow when you process a transaction with Shelterluv's credit card processor. It will display when you click "Complete Transaction" from the Shopping Cart Manager. After the transaction memo pop-up, you'll still be asked how you'd like to deliver documents to the customer as you were before.

 

Medical

  • When you schedule or complete a vaccine, you will now see that the "product" field is an autocomplete field, functioning the same way that the breed field does on intake forms. Just type in the vaccine you want and select from the corresponding list. 
  • Screen_Shot_2017-03-29_at_11.22.24_AM.png

 

  • Edit multiple now has full functionality for adding treatments. 

Screen_Shot_2017-03-29_at_11.24.50_AM.png

 

  • Treatments from the Tasks page have some updated formatting so that you can view all columns at once and so that it will print nicely in landscape mode. 

 

Please let us know if you have any questions by emailing us at help@shelterluv.com.

 


March 22, 2017

Medical

  • Surgery:
    • When a spay/neuter surgery was added to an animal's record, a duplicate spay/neuter surgery used to display with the other completed surgeries. This was because of the spay/neuter specific field on the surgery form. This field remains on the form (this field is what updates the altered status on the Profile tab of the animal), but it won't display as a duplicate surgery anymore.
    • Clinic name will now display on the Surgery subtab on animal records if a clinic is selected for completed surgery.

Screen_Shot_2017-03-21_at_12.08.03_PM.png

  • Diagnostic Tests:
    • Diagnostic test "cards" will now remain open by default so that you can easily view test results.

Screen_Shot_2017-03-21_at_12.06.45_PM.png

  • Vaccines:
    • "Tag number" has been updated to "Rabies tag number" on animal records to make that field a little clearer.
    • Some small formatting updates have been made to rabies certificates. 
    • On the completing vaccine pop-up form, the "Next due" fields now include clear and visible arrows to make it clearer that these are editable fields.

 

  • Treatments:
    • You can now choose sublingual (under the tongue), by rectum, or by nebulization as treatment route options.

 

Reports

  • Intake custom reports:
    • "First location" has been added as a new rule and column.
  • Outcome custom reports:
    • "Last location" has been added as a new rule and column.
  • Accounting custom reports:
    • Age Group
    • Volunteer category
    • Medical category
    • Adoption category
    • Behavioral category
    • The following have been added as rules and columns:
  • Animal entity custom reports:
    • Cover photo and video have now been added as customized column options. These columns will contain links for each animal's cover photo and video if the animal has them uploaded to their record.
    • Date of birth as a customized column has been fixed to return dates correctly.

 

 Miscellaneous

  • API updates:
    • Weight (in pounds)
    • Size
    • Pattern
    • A few new fields have been added to our animal endpoint of the API:
    • Transferred out animals will also now return via the animals endpoint of the API. 
  • Sorting by transfer date from partner's profile has been fixed.

 

This week, a big thank you goes to Dina, Laura, Kristin, Ellen, Evan, Tiffany, and Katie for their feedback!

 

Please let us know if you have any questions or issues by emailing us at help@shelterluv.com.

 


March 15, 2017

 We have some major updates that we're excited to share with you this week!
 

Vaccines

The biggest update we made this week was our overhaul to vaccines. Vaccines will now be built on the diseases which the animal is vulnerable to or protected against. We have a few different resources for you to learn more about these changes:

  1. Vaccine configuration details
  2.  Adding/scheduling vaccines details
  3. Vaccine display FAQ

Please let us know if you have any questions or feedback on these updates to vaccines!

 

Add or schedule multiple diagnostic tests 

You can now bulk complete or schedule diagnostic tests to groups of animals using the "Edit Multiple" feature from the home page.
 Screen_Shot_2017-03-15_at_8.09.43_AM.png
 
Other Medical Updates
 
Veterinarian/surgeon signatures
Staff veterinarian and surgeon signatures will now display on rabies and spay/neuter certificates. You can add vet signatures through Configuration > Medical > Staffing.
 
Screen_Shot_2017-03-15_at_8.11.53_AM.png
 
 
Clinic options
When you add a rabies vaccine or spay/neuter surgery, you can select which clinic site at which the procedure was performed. The contact information of that clinic is shown in spay/neuter and rabies certificate printouts. You can edit clinic contact information and set your default clinic through Configuration > Medical > Clinic contact information.
 
Screen_Shot_2017-03-15_at_8.12.52_AM.png 
 
Search
You can now search for animals based on rabies tag number or license number. Just click on the search bar menu (small triangle on the right, next to the looking glass icon) and in the drop down menu select "Advanced Search".
Screen_Shot_2017-03-15_at_8.13.25_AM.png

 

Miscellaneous updates

  • Adoption Fee Group now works as a rule on animal entity custom reports.
  • Age Group has been added as a rule and customized column to outcome event custom reports.
  • Additional rabies tag numbers can now be added to an animal's record. 
 
If you have any questions or issues, please email us at help@shelterluv.com.

 


March 9, 2017

Here are the enhancements and fixes we released this week:

 Reports

  • Pathology: Location report has been completely re-built so that it runs much more smoothly for shelters and rescues of all sizes. 
  • Age Group has been added to animal entity custom reports, both as a rule and a Customized Column option. 
  • Attributes has been added as a rule to person entity custom reports. This option already existed as a rule for animal entity custom reports.
  • On the Purchases tab of a person's record, you will now see that the type of card processor (Shelterluv vs. other card reader) has been added to the Payment Method column for easier reference.

 

Animal Record Management

  • You can now add littermates to animals that are created with our new, more streamlined flows for owner surrender and service intakes. You can do so via the Medical tab of the animal's record with the "Create Litter" button.
  • Deleting an adoption of a foster animal (via Record Management) will now revert the animal back to its last foster parent and an "in foster" status of your choosing.
  • When a weight is entered for an animal, it will now be saved in the units in which it was entered, rather than being automatically converted to pounds (lbs). 

 

A big thank you to Faith, Danica, Ann, Macie, Katie, and Dina for their help in identifying the above enhancements and fixes!

If you have any questions or issues, please email us at help@shelterluv.com.

 

March 2, 2017

This week, we're excited to announce that we have released a major overhaul to diagnostic tests! Here is a quick summary of the changes:

  • You are now able to create and add tests with multiple results, e.g. FeLV/FIV combo, without having to add the same test more than once. 
  • You can now link a diagnostic test with diagnoses. This makes it easy for staff to enter a diagnosis when they get a positive result.
  • Diagnostic tests can now be scheduled in the future and completed at a later date. 
  • We've also updated the Tasks interface so that you can see who has tests which need to be run or tests which are pending results. It is now much easier to add results directly from the Task page.
 

More specifics of how to configure new diagnostic tests can be found here. Details on how to add a completed test or schedule a new test can be found here.

Please let us know if you have any questions or issues by emailing help@shelterluv.com.

 


February 21, 2017

New and Improved Owner Surrender / Service Intake Flows

In order to process an owner surrender or service intake, you used to have to first create a previously owned animal on the person's record and then process the intake. We've updated these two flows to eliminate this extra step! Now you can create the animal record and process the intake, all within the existing owner surrender and service intake forms, just like you can for all our other intake flows. We hope this helps streamline these intakes for you!

For example, if you click "Owner Surrender" from the "Add Animal" button, you'll now see this updated message to start the intake directly:

 

Service Intake Configuration

There's now an additional piece of Configuration for service intake forms. After you complete the service intake form, this flow used to default to taking you right into the checkout flow, in case you wanted to process a service-related transaction. However, now you can choose to either hide or display the checkout page after completing a service intake form (via Configuration > Intake & Outcome > Intake Forms > Service Intake). Hiding the checkout page means you'll see options to go to the person or animal record (or home) instead of going directly to the checkout page.

Miscellaneous Updates

  • Your digital applications should now work much better on Internet Explorer for versions 8 and beyond. 
  • Attributes have been added to our current inventory API endpoint. More details will be on the way here
  • Memos have been added to the configuration of Adoption Return and Feral/Wildlife intake forms. You can now choose to either hide/display memos and mark them as required/optional for these two intake forms, just as you can for the other intake forms. 

 

Please let us know if you have any questions or feedback by emailing help@shelterluv.com.

 


 February 15, 2017

We have some exciting updates for you this week! 

Foster to Foster Transfers

You can now transfer a foster animal directly to another foster parent without the extra step of returning the animal to the shelter. Start the foster return process like normal from the foster parent's profile, and on the subsequent foster return form, choose "Intake Into: Foster" and type the new foster parent's name in the next field.

 

Record Management

Partial or pending intakes are now included as a new tab in Record Management. This addition will make it really easy to delete any pending intakes that don't actually end up happening.

 

 

A big thank you to Faith and Kelsey for your feedback that motivated these updates!

Let us know if you have any questions by emailing help@shelterluv.com.

 


 February 8, 2017

Tasks Updates

In tasks, when you complete a vet or CVT check, you now have the option to go straight to the physical exam form. This allows you to quickly add your findings while removing the medical check from your task list. You can add multiple physical exams by selecting all the animals you examined and selecting "Complete" and choosing sub-option "Physical exam". You can also bulk reschedule medical checks by using the new "reschedule button". 
 

Miscellaneous Updates

  • Receipts will now open in a new tab instead of interrupting your work flow in the same tab. We've updated receipts in a few places:
    • after a refund is processed
    • from the purchases tab on the person's record
    • from the transactions tab on the homepage
    • from the transactions tab in Record Management
  • In Record Management, the search bars will now search all records without having to load them. This should make it much easier to find past intakes, outcomes, transactions, and licenses to update or delete. 
  • The Estimated Date of Birth field on intake forms can now be more easily typed into for easier entry of dates, especially when the animal is over a year old.
  • You can now display two red pop-up memos on an animal's record if you have two very important messages for users to quickly see about an animal. 

 

Bug Fixes

  • When processing a born in care animal, you should now be able to find the correct mother, no matter what status that animal is in (as long as they are in custody).
  • Length of Stay results have been corrected in animal entity custom reports.

 

If you have any questions, please email us at help@shelterluv.com.

 


 February 2, 2017

Here are the updates we made this week:

Search

  • A new way to search for an animal is to use the animal name (or part of the name) followed by an asterisk. This type of search will display all animals that start with that name. For example, searching for Bell* will return Bell, Bella, Belle, Bell 18, etc. 

Custom Reports

  • Treatment event custom reports will now return ALL treatments, not just drug treatments.
  • Memos (with their actual content) is now an option for a customized column in people entity custom reports. (These already existed as an option as a column for animal entity custom reports.)

 

Thanks goes to Shorey, Melissa, Laura, and Kristin for their insights on these requests!

Please let us know if you have any questions by emailing help@shelterluv.com.

 


 January 19, 2017

Read on for the details of this week's release.

Treatments

Treatment Sheet History

You can now print out (or email) an animal's Treatment Sheet History from the System Generated Documents section. Treatment history shows a complete list of all medications that were scheduled or given to an animal. This list can be very long, depending on the animal. For a summary version of treatments, use Medical History Summary.

 

Adding a Treatment

When a user adds a treatment, they now have more control over when the first dose is given. If you check that the first dose has been given, you can specify if you have given it now or if it was given in the past. 

The system will calculate when the next dose is due based on the date first given and the frequency provided.

 

Reports

  • Animal attributes can now be used as a rule in event custom reports.
  • Additional animal details (sex, color, weight, and microchip number) are now available as customized columns for license custom reports.

Visual Shelter

We've updated our Visual Shelter interface to be more useful. It now includes a number after each location or sub-location to indicate current occupancy of that location. Clicking on any location or sub-location will open a new page that lists the animals currently in that location.

Visual Shelter can be found as a tab on the Analysis & Reports page.

 

Miscellaneous Updates

  • You can now add multiple transfer points of contact to a partner via the partner's profile. Just click on the partner from the Partners tab, and navigate to the Profile tab within the record of that partner.
  • We've made phone number searches a little more flexible. When you use a person's phone number in the main search bar, you can now enter parentheses and dashes in the number and the search will return the correct results.
  • "Mobile home" has been added as a housing option on the standard housing question on adoption applications.

Bug Fixes

  • Deleting outcomes (like adoptions) via Record Management will now correctly revert that animal's record back to its previous status, location, and associated person. 
  • Moving an application to "In Process" will no longer create a record for that potential adopter/foster. A record will only be created when you either, 1) accept the application, or 2) reject the application but choose to create a person record.

 

If you have any questions or feedback, please let us know at help@shelterluv.com.

 


 January 11, 2017

Here are the details of this week's updates:

Treatments

We've added several important functions to the treatment tab: 

1. You can see who gave the treatment, when it was given, and who added it to Shelterluv.
 
2. When you complete a treatment from the task page, you can specify when it was given and who administered the treatment.
 
This should help with accountability and ensuring all animals get their meds on time.
 
 
 
New Exam Type
You can now create custom exam type names in Configuration > Medical > Physical Exam.
 
When you do a physical exam, you will now have the option to choose an exam type, which creates a label in the title. This will make it easier to search for a specific type of exam (e.g. tech exam, brief recheck, etc.)
 
A few generic exam types have been added to your shelter to use if you'd like. We've added:
  • Tech exam
  • Tech recheck
  • Complete vet exam
  • Brief vet exam
 
 
Reports
We've added a new quick report called "Daily Census". This report will list the current location of all of your in custody animals. This report is meant to be a daily census of who is in your your custody and where, at the moment the report is run. (If you're looking for historical data on animals' locations, you can use the Pathology: Location report.)
 
Bug Fix
You can now backdate owner surrenders and service intakes to whatever date you'd like, no matter when the animal was first recorded as a previously owned animal. The previously owned animal update will automatically reset to have occurred right before the owner surrender/service intakes. 
 
Please let us know if you have any questions or issues by emailing us at help@shelterluv.com.
 
 
 
 

January 5, 2017

We have some updates to share with you to start the new year off!

 

Birthday in intake forms

You can now enter an estimated birthdate into all intake forms (if you have it) instead of having to calculate the animal's age today. The three age-related fields all work together, so entering an estimated birthdate will automatically update the Age Group and Age Today fields (and vice versa). 

 

Weight Updates

When you add a new weight to an animal in the animal's record, you can choose the date when the weigh-in occurred. This means you can add weigh-ins from the past. 

You can still edit/delete old weights while in Edit Record mode on the animal's record. HOWEVER, you cannot edit the date when that old weight occurred. If you need to make changes to a weight from the past, you must delete the old one and add a new entry at the correct date.
 
 
Report updates
  • Adoption fee groups have been added as a customized column to animal entity custom reports.
  • The Donations Taken report has been updated slightly:
    • new column added for person ID number
    • payment type column now includes the last 4 digits of credit/debit cards and checks
 
Miscellaneous updates
  • For your easier reference, the unaltered icon is now visible directly in the Animals tab on the homepage after you filter.
  • When you complete a partial intake, you will now see up to 4th-level locations to select (previously was only up to 3rd-level locations). 
  • When a person who already has a record completes a new adoption or foster application, that person's home and cell numbers will now be prefilled in the application for them (if the person has a home and/or cell number in their record).
  • Cash Drawers in Shopping Cart Configuration have been fixed to be editable again.
  • The flow for an owner surrendering multiple animals at once has been fixed. The flow will now take you seamlessly through each surrendered animal, one after another.

Thanks goes to Laura, Faith, Monica, Macie, Lauren, Rachel, and Katie for their help finding and suggesting many of these updates!

If any questions or issues, please email us at help@shelterluv.com. 

 


 December 21, 2016

Happy holidays! We've got a few small updates to share with you this week. 

Medical

  • The ability to add a controlled substance is now linked to the Medical Configuration permission (instead of the general Shelter Configuration permission).
  • Diagnoses and Physical Exams should be a little bit easier to use now across different screens and contrasts, with the menu arrow icon on each card made a little bigger and darker. 

Application Manager

  • The search bar in the Application Manager will now return results for the "Animal Interested In" field for adoption applications. This means that if you search for a specific animal, the search will return BOTH specific applications submitted for that animal and generic applications that have that animal name entered in this field of the app.
  • The "in process" tab of App Manager is now rearranged to be in the order in which apps were submitted (instead of the order in which they were moved to this tab).

 

As always, let us know if you have any questions or issues at help@shelterluv.com.

 


December 14, 2016

This week, we've made some updates to the medical and animal record components of the software. Here are the details:

Medical updates

  • Diagnoses are now built into the Physical Exam. From the Physical Exam form, you can now:
    • view what diagnoses are currently active
    • resolve an active diagnosis
    • add new diagnoses

 

  • Vet checks and CVT checks can now be added to multiple animals using the Edit multiple option from the homepage.

 

Animal Record updates:

  • We have added a duplicate checker for microchips to help you maintain high accuracy in entering these important numbers into animal records. Microchip numbers will be checked for duplicates by the system when you add them from intake forms or add/edit from an animal's record. 
  • In the History tab of an animal's record, you'll find a new tab called Categories. This tab will track all changes made to the categories (behavior, medical, volunteer, and adoption) of that animal going forward, for reference purposes.

 

Custom Report updates

  • Animal entity reports now include columns for Date of Birth and Intake date. These reports also now have links to individual animal records from the animal's name in the report.
  • Transaction event reports now include columns for animal species, credit card processor (Shelterluv vs. other) and last 4 digits of credit card used.

 

If you have any questions or issues, please let us know at help@shelterluv.com.

 


 December 6, 2016

We've got quite a few updates to share with you from our latest release. As always, please reach out to us at help@shelterluv.com with any questions or issues.

 

Physical Exam Updates

Customized PE Templates: You can now configure your own templates for PE in Configuration, beyond the normal/abnormal options. You can also edit and delete your customized PE templates.

 

Add Multiple PE: You can also now add multiple PE from the Edit Multiple pop-up. Any exam entered will be duplicated across all selected animals. You can also add surgeries for multiple animals now.

 

Other Medical-Related Updates and Fixes:

  • Rabies vaccinations now require selection of a Supervising Veterinarian.
  • When adding treatments, a new field "Administered by" has been added. This field will default to pre-fill with the current user, but this can be edited.
  • Medical memos are now accessible from the Medical tab in an animal's record. These can be viewed/edited from the Memo tab as well.

Search Updates

  • The search bar from the Application Manager will now work as you expect it to, without having to scroll down to load all application records. (Note: This was only an issue for shelters with a very high volume of applications, so if you don't fall into that bucket, you probably weren't seeing any issues using the search bar.)
  • You can now search with an animal's shelter ID from the main search bar in two ways:
    • entire ID as it appears on the animal's record (e.g. TEST-A-3344)
    • # + ID number (e.g. #34567)
  • Searching by Age Group from Advanced Search now correctly pulls in the specific age groups that have been configured by your shelter administrator.

Tasks Update

You can now see overdue medical-related tasks by clicking the "Show overdue" option on the medical subtabs of the Tasks page. This basically removes the start date from the date range and will return all overdue tasks that exist for your animals.

Other random updates and bug fixes:

  • Edit Multiple functionality now has updated permissions, so that:
    • users who have "Create & Edit Animal Records" permission can edit status and location of multiple animals.
    • users who have "Add Medical Data" permission can add vaccines, treatments, and PEs to multiple animals.
  • If you use Shelterluv's iframe to display available animals on your own website, you should notice that your adoptable animals pages load faster than they used to. We made some updates to the way in which the animals load on these pages.
  • Application History has been added to animal records under the History subtab, so that you can view who has ever applied for this animal and when, as well as the status of those applications. 
  • When CVT checks are completed from Tasks, that task now will disappear from the list rather than greying out. 
  • Animal entity custom reports have been updated to include two new features:
    1. The animal name in the report now links to the animal record directly. This allows you to quickly open up individual records from the report.
    2.  A new customized column for Age (in years, months, and days) has been added. The option for Age (in months) also still exists.
  • Event custom reports have been updated so that you can use Age Group as a rule on the report. 
  • Within intake forms, the "Age Today" fields (years, months, days) now default to "0". This should make these forms a tad faster to complete, as these drop-downs will only have to be clicked if the number needs updated from zero.

Thanks goes out to Faith, Monica, Maggie, Katie, Ken, Marcia, and the vet team at APA! for helping us identify these updates and bug fixes!

 


 November 22, 2016

Some big and small updates to share with you today! As always, if any questions or issues, let us know at help@shelterluv.com.

Intake directly into foster

A highly anticipated update that we're happy to finally have out for you! Now, you are able to intake an animal (through any of the intake flows) and place them directly into a foster home.

What you use to have to do: You used to have to intake an animal into your custody first and THEN place the animal into a foster home as a separate step.

What you can do now: Now when you're completing any intake form, you can choose to either intake the animal into your shelter or into foster as a built-in part of the form. No extra step.

 

Born In Care Intake Updates

The Born in Care intake flow is now configurable in Configuration. You can find it in the Intake & Outcome section. You can rearrange fields, hide fields, and mark fields as required or optional.

 

Physical Exam Updates

When adding a PE, there now is an option to add a CVT check. This works the same as adding a vet check and will show up on the CVT check task list.

 

Two Other Small Updates

  • When creating littermates from an animal's record, the littermates' ages will now prefill to match the animal's record you started on.
  • Zip Code is now added to our people entity custom reports.

Thanks to Faith and Laura for their feedback on those two updates!

 


 November 15, 2016

With today's release, we've made some major upgrades to our Physical Exams that should make them much easier to use. Read on for the details!

Physical Exam

In this release, we've given the Physical Exam (PE) tab a makeover to be more mobile-friendly, as well as updated the physical exam form and how it functions. From now on, all examinations will be accessible through the Physical Exam tab. Your Vet Notes (if you have any) have been moved into and combined with PE.

When you add a new physical exam, instead of loading a new page, you will now see a new collapsible sidebar. Once you have started an exam, you can move throughout the animal’s record with the exam still in progress. This allows you to review the record, add vaccines, etc. while still working on your notes. You can collapse or expand the PE sidebar by clicking on the icon on the right side of the screen, without losing what you've already entered. 

Note: If you leave the animal’s record page altogether, then you will lose your notes. A coming release will include the ability to save drafts. 

To collapse your PE sidebar, click on the arrow. You won't lose your notes, this will only collapse the form.

 

To open your PE exam sidebar back up, click on the note icon.

 

 

The new physical exam form is a combination of Vet Notes and the old physical exam form. You can choose to enter your notes any way you like, using a SOAP format (subjective, objective, assessment, plan), body systems, or both. You will be able to access even more fields by clicking on “Show Options”. Also, you can now quickly fill your PE using a template. This is great for normal or quick exams. Templates are optional and can be customized through Configuration. Currently, you can only customize the normal template. Future releases will include the ability to create more custom templates.

 

Smaller Updates & Bug Fixes

  • New custom report options added:
    • Intake events not counted towards live intake numbers
    • Outcome events not counted towards live outcome numbers
  • Q90D (every 90 days) added as a new treatment frequency option.
  • Controlled Substances printouts have been improved.
  • Adding new partners in Configuration is now fixed. 
  • People memo types should now all be displaying in Configuration and People records.
  • Zip codes for owner surrendered animals fixed in custom intake reports.

Big thanks to Laura, Faith, and April for helping us find these bugs and suggesting these updates!

Please feel free to email us with any questions or issues at help@shelterluv.com.

 


October 26, 2016

We've made some big updates to the software, and we're excited to share the details with you.

Diagnosis

Diagnosis can now be found as a new tab in an animal's medical record. From this tab, you can add new diagnoses and view all current and/or past diagnoses for the animal.

Note: Diagnosis is no longer available from the Vet Notes.

  

Controlled Substances

You are now able to log and track controlled substances in Shelterluv. You will find a new section in Medical Configuration called "Controlled Substance Tracking," with subsections for Logs, Inventory, and Authorized Users. 

Inventory:

You can add controlled substances via the Inventory section. Once a controlled substance is added, a user can add containers of that drug. For example, you may add Fentanyl 12.5 mcg/hr patches (5/box) as a controlled substance. As you order this drug, you will add containers to inventory and number them sequentially (box 1, box 2, etc.). When you run an inventory report, you will see that for Fentanyl 12.5 mcg/hr, you have a certain number of containers in stock.

To make a box accessible for euthanasia outcomes or for treatments, the box must be activated first. Only active boxes, not those in stock or those that are empty, can be accessed through the euthanasia and treatment wizards.

You can activate boxes, as well as mark containers as empty, through either the Inventory or Log sections of Configuration:

Logs:

As you use doses of each drug through treatments or euthanasia outcomes, you will be asked how much of the drug you've used, how much you might have wasted, and which container it came from. That usage will be logged for that specific container in the Logs section of Configuration.

Authorized Users:

This section is where you control which users are able to log usage of your controlled substances for treatments and/or euthanasia outcomes. You can add and edit users from this list, as well as set start and end dates for authorization of certain users. 

 

Born In Care Intakes

We have built a new intake option called Born In Care. You can find it with all the other intake options from the main Action button.

You will be asked to choose the parent animal, give the number in the litter, and then complete a basic record for each animal in the litter. 

This new flow should be much faster and easier to use. Hopefully it helps make the height of kitten season just a little more manageable!

 


October 18th, 2016

Hi there! We've made some cool updates to the software, and we're excited to share the details with you.

Edit Age Groups

NOTE: You must have Configuration permissions in order to be able to edit age groups.

You can now edit the age groups that you use for each animal species that you work with, rather than having to use the default groups.

To do so, go to Configuration from the Gear menu in the top-right corner and click on the new "Age Groups" section. Select an animal type to view that animal's current age groups.

 Click "Edit Record" to edit, delete, or add to the existing age groups. While in Edit Mode, anything underlined can be updated.

REMEMBER:

  1. Your age groups must cover all ages without any gaps.
  2. Age groups can't overlap with each other.
  3. The youngest age group must have a minimum age of "0 weeks", and the oldest group must include a maximum age of "No End".

Once you're all done updating, be sure to click "Save". 

 

Vaccine Updates

NOTE: You must have Medical permissions in order to be able to add or edit vaccines.

Vaccine alerts and optional fields:

When adding a vaccine, we have changed which fields are optional or mandatory. Most importantly, we have made the following fields optional:

  • Vaccine type
  • Manufacturer
  • Product name
  • Lot number
If any of these fields are blank, then a small yellow reminder will pop up asking for manufacturer, product name, and lot number. If you have that information available, we encourage you to enter it for completeness of record.
 
We understand that sometimes it is impossible to know vaccine details and you would like to record the vaccine anyway. This yellow pop-up is just a reminder, not an error. Go ahead and press save to add the vaccine when you're ready.
 
 
 
 
Adding vaccines from the homepage (edit multiple) vs. adding from the task page:
 
There has been some confusion with adding vaccines to multiple animals from the home page. To help users, we have added a helper message when using the add multiple option:
 
 
When you add multiple vaccines from the home page, you are adding a NEW vaccine to those animals. This is different from completing a scheduled vaccine from the task page. If you are trying to mark a vaccine as complete, please use the task page.
 
 
View Sent Foster Plea Emails
 
When you're transferring animals in and send a plea to fosters, you can now easily view who you sent that email to and when you sent it. From the Intake tab on the Tasks page, you can see the plea emails sent on the Foster Intake Scheduling tab. Look for "View" in the new "Sent" column. 
 

When you click "View", you will see this pop-up that lists all the foster parents to which you sent the foster plea email, with date, time, and recipient email address. From there, you can even view the email itself by clicking "View" from the "Detail" column. 

 

If you have any questions or issues, we're happy to help. Please email us at help@shelterluv.com.