How to Configure Your Vaccines

Shelterluv maintains a robust and extensive master vaccine list to cover all your needs. Because we maintain a master list, Shelterluv can provide detailed medical reporting on all of your vaccine data.

You can learn more about scheduling and completing vaccines on an animal record or completing a scheduled vaccine in Tasks below:

You can find our complete master vaccine list here: Shelterluv Vaccine List

If you are looking to add a new vaccine product, please email help@shelterluv.com, as we will add new vaccine products on our end for you.

Click your Username > Configuration > Medical > Vaccines to get started.

What user permissions do I need to configure my vaccines?

  • Configure my shelter's medical module
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Note
Configuration is only accessible through a desktop or laptop. You cannot access the Configuration section on a mobile device.

 

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Vaccine Quick Fill Template

Like treatments and physical exams, you can create a Quick Fill Template for each vaccine you administer regularly. Quick Fill Templates are a powerful time-saving tool to help users auto-fill vaccine details based on your shelter's standard protocols.

The templates you create will auto-fill the standard information you would otherwise have to type out with each new vaccine form (vaccine product, Lot #, and product expiration date, for example).

To get a detailed overview of how Quick Fill Templates work and how to configure them, you can take a look at How to Configure Your Quick Fill Templates. Please scroll to the bottom of the article to see some vaccine Quick Fill Template examples.

The default fields for a vaccine Quick Fill Template are the following:

Template Name Choose a descriptive name that clearly defines what the template is for. This will ensure your staff always selects the correct Quick Fill Template.
Species Associate one or multiple species with the template.
Default Product Pick the most commonly ordered vaccine to auto-fill. Your staff can always adjust the product when needed.
Lot # Enter the information from the current box of vaccines you are using. It will only need to be updated when you switch to a box with a new lot number.
Product Expiration Date Enter the information from the current box of vaccines you are using. It will only need to be updated when you switch to a box with a new expiration date.
Default Route Choose the usual route the vaccine is given (SQ, IN, etc.). You can find more details on routes below.
Default Site of Vaccination This is the location of the animal where you administered the vaccine. You can find more details on sites below.
Vaccination Frequency This is how often this template is given. This interval will determine when the next vaccine is scheduled. Think of this as the "next due date". This field will auto-fill based on manufacturer guidelines, but you can set a new default for the template or leave it blank. Staff can also change this when they add the vaccine to the animal.

Routes and Sites

Please note the routes and sites listed below are not configurable.

  • The available routes are:
    • SQ (subcutaneous) = injected under the skin 
    • IN (intranasal) = squirted in the nose
    • PO (oral) = squirted in the mouth
    • IM (intramuscular) = injected into muscle
  • This is the list of sites where a vaccine can be given to the animal. This is important to document in the medical record in order to track adverse events related to vaccines, e.g., sarcomas (tumors). Shelterluv recommends the AAFP guidelines for vaccine placement in cats.
    • Interscapular = scruff of the neck, between the shoulder blades
    • Left front leg = left shoulder or foreleg
    • Left hind leg = left rear leg (FeLV)
    • Mouth
    • Nose
    • Right front leg = right shoulder or foreleg (FVRCP)
    • Right hind leg = right hind leg (Rabies)

Vaccine Quick Fill Template Examples

Below are a few quick fill template examples that are designed to give you a better idea of how organizations just like yours use them!

  • Puppy DAPP

    • Template Name - Puppy DAPP
    • Species - Dog
    • Default Product - Duramune Max 5
    • Lot # - The lot # of the current box of vaccines
    • Product Expiration Date - The expiration date of the current box of vaccines
    • Default Route - SQ (subcutaneous)
    • Default Site of Vaccination - Right front leg
    • Vaccination Frequency - 2 weeks

  • Rabies (1-year) Vanguard

    • Template Name - Rabies (1-year) Vanguard
    • Species - Cat, Dog, Ferret
    • Default Product - Vanguard Rabies 1 year
    • Lot # - The lot # of the current box of vaccines
    • Product Expiration Date - The expiration date of the current box of vaccines
    • Default Route - SQ (subcutaneous)
    • Default Site of Vaccination - Right hind leg
    • Vaccination Frequency - 1 year

  • Kitten FVRCP Vanguard

    • Template Name - Kitten FVRCP Vanguard
    • Species - Cat
    • Default Product - Vanguard Feline RCP
    • Lot # - The lot # of the current box of vaccines
    • Product Expiration Date - The expiration date of the current box of vaccines
    • Default Route - SQ (subcutaneous)
    • Default Site of Vaccination - Right front leg
    • Vaccination Frequency - 2 weeks

Resources

For information on best practices, please take a look at the American Association of Feline Practitioners Feline Vaccination Advisory Report (2013).